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Minutes for CC REGULAR AGENDA REGULAR MTG

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REGULAR MEETING - October 22, 2019

BE IT REMEMBERED, that on this 22nd day of October A.D., 2019, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE ELLIE TORRES		 HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 22, 2019
2:00 P.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call (Audio Reference 16m:40s)

Judge called meeting to order at 2:00 P.M.

All members of the Court were present at the time of roll call.
 
2.
 
Pledge of Allegiance (Audio Reference 16m:53s)

The Pledge of Allegiance was led by Alma C. Martinez, a United States Navy Personnel Specialist 2nd Class. She served honorably from 2001-2010.
 
3.
 
Prayer (Audio Reference 17m:55s)

Prayer was offered by Julia Sullivan
 
4.
 
Approval of Consent Agenda (Audio Reference 18m:28s)

Items 13.A & B and 14.F were to be pulled from the Consent Agenda.
 
5.
 
District Attorney's Office:
 
A.
AI-72698
Proclamation declaring October 2019 as National Bullying Prevention Month. (Audio Reference 38m:20s)

Valde stated for the record there was a public participation form - Ms. Fern McClaughtery (Audio 22m:29s)

Ms. Fern McClaughtery expressed her opinion to the Court.

Ms. Julia Sullivan asked if the Court could proceed to the next Item.

Court proceeded to Item 5.C.

Julia Sullivan presented the proclamation.
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Attachments:
 
B.
AI-72699
Proclamation declaring October 26th as National Prescription Drug Take Back Day. (Audio Reference 51m:24s)

Julia Sullivan presented the proclamation. The proclamation states the importance of properly disposing unused prescription drugs. This proclamation encourges the citizens of Hidalgo County to properly dispose unused prescription medications in the many available locations throughout the county.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 5.B

Vote: 5 - 0 - Unanimously

District Attorney, Ricardo Rodriguez expressed his gratitude towards everyone involved, and the importance of this proclamation. He also stated that he will submit to the Court a list of the available drop box locations, and that the list be posted on the Hidalgo County website for all to see.

Eddie Quintanilla who represented Unidad Coalition, thanked the Court and the many agencies supporting this proclamation.

Sheriff Guerra thanked the Court for their support on this issue. He also stated some locations as to where the citizens of Hidalgo County may dispose of their unused prescription drugs.

Court proceeded  to Item 8.A.                                          
 
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Attachments:
 
C.
AI-72780
DA-Victim Assistance Program Grant (1281): (Audio Reference 24m:25s)
Approval to de-obligate "In-Kind" match for the VAP Grant #2924302.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 5.C
                                                        
 Vote: 5 - 0 – Unanimously
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Attachments:
 
D.
AI-72782
DA-Victim Assistance Program (VAP)(1281): (Audio Reference 24m:59s)
Approval of interfund transfer in the amount of $37,650.64 from Transfer Out-Grant Lvl I VAP (fund 1223) into CJD-VAP (fund 1281).

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 5.D
                                                        
 Vote: 5 - 0 – Unanimously
 
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Attachments:
 
6.
 
HIDTA - Task Force:
 
A.
AI-72649
HIDTA (1252) (Audio Reference 25m:24s)
1. Authorization and approval of appropriation to transfer fund balance of $424,927.59 from the Hidalgo County High Intensity Drug Trafficking Area Task Force (HIDTA) Treasury Fund to the Hidalgo County Criminal District Attorney's Office (HCCDAO) Treasury Fund.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 6.A.1
                                                        
 Vote: 5 - 0 – Unanimously

2. Authorization for Criminal District Attorney Ricardo Rodriguez Jr. to sign the Department of Treasury Equitable Sharing Program Subrecipient Award Letter on behalf of the Hidalgo County Criminal District Attorney's Office and Commander Juan Sifuentes on behalf of Hidalgo County High Intensity Drug Trafficking Area Task Force (HIDTA).

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 6.A.2
                                                        
 Vote: 5 - 0 – Unanimously

3. Authorization to submit the Department of Treasury Equitable Sharing Program Subrecipient Award Letter.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 6.A.3
                                                                              
 Vote: 5 - 0 – Unanimously
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Attachments:
 
7.
 
Sheriff's Office:
 
A.
AI-72799
1. Authorization and approval to purchase two (2) new cell phone line additions through the County's membership/participation with Contract: DIR-TSO-3420 with AT&T. (Audio Reference 26m:43s)
2. Authorization and approval to activate the following cell phone plan: Unlimited Voice, Data Talk Text, ePTT, M2M, with Hotspot and Tethering Priority and Preemption Basic Airwatch or Mobile Iron License for two (2) cell phones @ a monthly rate of $49.99.  Estimated monthly rate for two (2) phones:  $99.98.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Items 7.A 1&2

Vote: 5 - 0 - Unanimously
 
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Attachments:
 
B.
AI-72700
Authorization and approval for Sheriff J.E. "Eddie" Guerra to sign required documents on The Children's Advocacy Center Interagency MOU & Interagency Working Protocol Agreement. (Audio Reference 27m:57s)
 
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 7.B

 Vote: 5 - 0 - Unanimously

Judge Cortez stated for the record, the County Jail  met all the standard requirements with high ratings, and commended their achievement.

Court proceeded to 19.A
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Attachments:
 
8.
 
Executive Office:
 
A.
 
Presentation for discussion of the following: (Audio Reference 1h:02m 01s)
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

Valde Guerra stated that no action was to be taken on Item 8.A.1&2

Court proceeded to Item 8.E
 
B.
AI-72779
Status update on Hidalgo County Wellness Program (Audio Reference 1h:03m 56s)

Commissioner Cantu stated his support of the Wellness Program's agenda of encouraging county employees to maintain a healthier lifestyle through nutrition, fitness, and more frequent doctor visits. Another primary goal was informing and educating the county's employees of available resources through the insurance. He introduce Diana Huallpa to explain more.

Ms. Huallpa stated all the different programs and events available for employees to help prevent medical conditions before they arise by living a healthier lifestyle.

No action was taken on Item 8.B
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C.
AI-72751
Presentation by Burton McCumber & Longoria, LLP of the County’s 2018 Comprehensive Annual Financial Report and Single Audit (Audio Reference 1h:11m 02s)

Commissioner Fuentes stepped away from meeting, but later joined under this same Item 8.C

Commissioner Flores stepped away from meeting.

Mr. Longoria presented the audit report for the year ended December 31, 2018. Mr. Longoria gave an overview of the county's progress, and the process taken to complete a successful audit. Mr. Longoria further explained on the Self Funded Health Benefits Plan. He noted that this fund always has been in a deficit position. Commissioner David Fuentes interjected and stated that the Self Funded Health Benefits Plan has been addressed, and was going to be over funded this year due to modifications that have been made by the Court. Mr. Longoria stated that the County is in an over all healthy state financially, and the debt accumalated is being paid in a timely manner.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval of accepting the presentation.
                                                        
 Vote: 4 - 0 – Unanimously
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D.
AI-72711
1. Discussion, consideration and action to approve the continued receipt of the share of bingo prize fee funds collected in Hidalgo County for any cash bingo prizes greater than $5 pursuant to the requirements of Texas Occupations Code 2001.502 and HB914, enacted by the 86th Texas Legislature. (Audio Reference 1h:37m 13s)

Valde Guerra stated that there are 5 public participtation forms, though they are not with the same agency, but they support the same views on on this issue. Mr. Bunkely spoke on behalf of all 5 participants.

Richard Bunkley asked the Court to vote to continue the tax, with the intentions to bring back this topic, and vote to discontinue the tax after November 1st, and allow the charities to retain all the funds.

Legal, Josie, advised to take action and impose the fee. Ms. Josie stated that the Texas Lottery Commission is requiring a notice stating the majority vote on Item 8.D.2.  She also recommended a roll call vote on Item 8.D.1, and to designate a person, preferably the executive officer informing the Texas Lottery Commission of the vote taken.

Roll call vote: COMMISSIONER DAVID FUENTES, PCT. 1 voted "I"- to continue imposing the fee. COMMISSIONER "EDDIE" EDUARDO CANTU, PCT. 2 voted "I"- to continue imposing the fee. JUGDE RICHARD CORTEZ voted "I"- to continue imposing the fee. COMMISSIONER ELLIE TORRES, PCT. 4 voted "I"- to continue imposing the fee

Vote - 4 - 0 Unanimously on Item 8.D.1

Judge Cortez stated for the record that Commissioner Joe Flores was not present during the roll call vote and this was unanimous vote of the four members present.

2.  Authority to send notice to the Texas Lottery Commission of the Court's action on or before November 1, 2019.

Valde Guerra stated with the Court's permission, he will get the appropriate documentation and notify the State.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 8.D.2
                                                        
 Vote: 4 - 0 – Unanimously

3.  Authority to send notice to each licensed authorized organization within the County's jurisdiction, as applicable, of the continued imposition of the fee pursuant to the requirements of Texas Occupations Code 2001.502 and HB914, enacted by the 86th Texas Legislature.

Valde Guerra stated that he will, in conjuction with Mr. Cruz at the Budget Office, submit the appropiate documentation.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 8.D.3
                                                                              
 Vote: 4 - 0 – Unanimously

Court proceeded to 9.A
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Attachments:
 
E.
AI-72824
Approval to accept check from Princeton Excess & Surplus Lines Insurance Company in the amount of $27,999.35 for reimbursement of amount exceeding SIR in connection with Case #CL-17-4741-B, Abelino Rodriguez v. Hidalgo County. (Audio Reference 1h:02m 24s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 8.E

Vote: 5 - 0 -Unanimously 
 
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Attachments:
 
F.
AI-72829
Approval to accept check from Princeton Excess & Surplus Lines Insurance Company in the amount of $38,659.89 for reimbursement of amount exceeding SIR in connection with Case #C-1942-16-J, Cesar Rojas Mansanarez v. Hidalgo County. (Audio Reference 1h:02m 52s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 8.F

Vote: 5 - 0 -Unanimously 
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Attachments:
 
G.
AI-72726
Approval of 2020 Holiday Schedule (Audio Reference 1h:03m 18s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 8.G
                                                                              
 Vote: 5 - 0 – Unanimously

Court proceeded to Item 8.B
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Attachments:
 
9.
 
Adult Probation:
 
A.
AI-72911
Domestic Violence (1289) Court Grant #3110404: (Audio Reference 1h:48m 27s)
Approval to ratify budget adjustment submitted to the Office of the Governor (OOG)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 9.A
                                                        
 Vote: 4 - 0 – Unanimously
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Attachments:
 
10.
 
Human Resources:
 
A.
 
Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed (Audio Reference 1h:49m 11s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 10.A

Vote: 4 - 0 -Unanimously
 
B.
AI-72727
HIDTA Task Force (1291)/ HIDTA Chapter 59 (1251): (Audio Reference 1h:50m 13s)
Approval of the following personnel actions, effective next full pay period 10/28/2019 and for calendar year 2020:
Action Dept./ Prg. Slot # Obj. Code Position Title Current Grade/ Allowance Proposed Grade/ Allowance
Add Supplemental Allowance 270-003 0014 113 Criminal Investigator II 14 14
270-011 A042 117 $0.00 $8,279.00

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Iten 10.B 

Vote: 4- 0 -Unanimously
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Attachments:
 
C.
AI-72744
Domestic Violence Court Grant (1289)/Crim DA (1100)/DA CCP59 (1223)/CCL #1 (1100)/Public Defender (1100):
1. Approval of the following personnel actions, effective on October 1, 2019 and for calendar year 2020: (Audio Reference 1h:50m 57s)
Action Employee No. Dept/Prog Slot No. Position Title Current Budgeted Supplement Amount Proposed Budgeted Supplement Amount Net Change
Adjust Supplemental Pay 192082 080-002 A123 Assistant District Attorney III 10,080.00 5,740.00 (4,340.00)
Add Supplemental Pay 192082 080-007 0179 Assistant District Attorney III 0.00 4,340.00 4,340.00
Delete Supplemental Pay 196673 085-003 0003 Director, Public Defender's Office 9,770.00 0.00 (9,770.00)
Adjust Supplemental Pay 219983 080-002 A168 Assistant District Attorney III 8,092.00 5,717.00 (2,375.00)
Add Supplemental Pay 219983 080-007 0182 Assistant District Attorney III 0.00 2,375.00 2,375.00
Adjust Supplemental Pay 69507 021-001 0003 Court Coordinator (CC) 3,060.00 2,654.00 (406.00)
Adjust Supplemental Pay 78328 021-001 0005 Assistant Court Coordinator (CC) 10,670.00 10,187.00 (483.00)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 10.C 

Vote: 4 - 0 -Unanimously
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Attachments:
 
D.
AI-72818
County Auditor (1100): (Audio Reference 1h:51m 42s)
Discussion, consideration and approval for employee #191132 to be paid out for accrued annual leave time. 
 
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 10.D
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
 
11.
 
Urban County:
 
A.
AI-72821
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 32 (2019) retroactively effective July 1, 2019 to May 31, 2020.  (See attached Agreement) (Audio Reference 1h:54m 16s)
Amigos Del Valle Children’s Advocacy Center Women Together Foundation, Inc
Boys & Girls Club of Pharr Easter Seals RGV Nuestra Clinica del Valle
Boys & Girls Club of Edinburg El Milagro Clinic Open Hands
C.A.M.P. University Food Bank RGV Weslaco Boys & Girls Club
CASA of Hidalgo County HOPE Family Health Center LRGVDC Valley Metro Transportation
RGV Literacy Center Creative Arts Studio  

Valde Guerra stated for the record that there was a public participation form for this item, but Ms. Fern McClaughtery had to leave. He also stated for the record that Ms. Fern filed for 6 more items. He did have a discussion with Ms. Fern about the items, and will be calling the items as the Court proceeds.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 11.A

Vote: 4 - 0 -Unanimously
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Attachments:
 
B.
AI-72807
Requesting approval of 2nd Amendment to the 2017 HOME Community Housing Development Organization (CHDO) Program Agreement between Hidalgo County Urban County Program and Proyecto Azteca. (Audio Reference 1h:56m 15s)

Valde Guerra stated for the record, that there was a public participation form on Item 11. B, but Ms. Fern McClaughtery had to leave.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 11.B
                                                        
 Vote: 4 - 0 – Unanimously
 
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Attachments:
 
12.
 
Health & Human Services Department:
 
A.
 
Health Care Funding District:
 
1.
AI-72650
A.  Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of November 2019. (Audio Reference 1h:56m 49s)

Eddie Olivares stated that they are expecting the instructions on October 25th and are looking to get the settlement date around the 1st or 2nd of November. He also stated, he reviewed this with the Budget Office and Auditors, and the limit is the amount of money that is available in the fund, and will not commit to any amount beyond the fund.  He asked for the Court's approval.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 12.A.1
                                                        
 Vote: 4 - 0 – Unanimously

B.  Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount to be determined by HHSC instructions.  

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 13.B

Vote: 4 - 0 – Unanimously

C.  Approval of 2019 appropriations of funds from the LPPF in the amount to be determined by HHSC.

Olivarez stated according to the instruction of October 25th, the amount is limited to the amount available in the fund.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

Olivarez further explained, according to the instruction of the state, it will be reviewed with the Budget Office and Auditors to get the exact figure. The State determines the figure based on the actual collections from the hospitals. The amount given will only be what is available in the fund.
View Agenda Item
 
13.
 
Head Start Program:
 
A.
AI-72759
Discussion/Approval of Budget Revision (45 CFR§75.308) (Audio Reference 2h:00m 10s)

Valde Guerra stated for the record that Item 13.A did have a public participation form, but Ms. Fern McClaughtery had to leave.

Teresa Flores, with the Head Start Program ,stated that they had allocated $75,000.00 to relocate a building that is in the City of Pharr to the City of Edinburg. She stated that this project was no longer going to transpire, because there will be additional space provided at the Housing Authority on 1st street (behind UTRGV), and will be able to accommodate the children at this location. She stated with this decision, the Head Start Progam will be able to use the funds for another need.

Ms. Flores stated that the $75,000.00 will be used to purchase the two vehicles from the BuyBoard.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 13.A.

Vote: 4 - 0 -Unanimously 
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Attachments:
 
B.
AI-72761
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One (1) Year Six (6) Months Term the Inter-local Agreements for Head Start Facilities and/or Land (Under same terms and conditions) with the Following Entities: (Audio Reference 2h:2m 29s)
Entity Head Start Centers
Facility and /
or Land
 Rental Amount
City of Alamo Alamo HS Land $1.00/Month
City of Alton Alton HS Land $250.00/Month
City of Donna Donna II HS Land $1.00/Month
Edinburg Housing Authority Edinburg I HS Facility/Land $450.00/Month
Edinburg Housing Authority Edinburg II HS Facility/Land $450.00/Month
City of Hidalgo Hidalgo HS Land $1.00/Month
La Joya ISD La Joya HS Land $1.00/Month
City of Pharr Las Milpas I HS Land $1.00/Month
City of Pharr Pharr HS Land $1.00/Month
Monte Alto ISD Monte Alto HS Facility/Land $600.00/Month
City of Progreso Progreso HS Land $500.00/Month
City of San Juan San Juan I HS Land $2.00/Month

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval as listed on Item 13.B

Vote: 4 - 0 -Unanimously 
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Attachments:
 
C.
AI-72763
Discussion/Approval of Request to Enter into a Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and Edinburg Consolidated School District (Audio Reference 2h:03m 00s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 
 
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Attachments:
 
D.
AI-72764
Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and Texas A&M University Health Science Center (Audio Reference 2h:03 24s)

Ms. Flores stated that this memorandum is to address the needs of children with asthma.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 13.D
                                                        
 Vote: 4 - 0 – Unanimously
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Attachments:
 
E.
AI-72765
Discussion/Approval to Advertise Including Approval of Specifications (as attached hereto) for Sealed Bids on Lease of Classroom Space for the Weslaco Area (Audio Reference 2h:04m 01s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 13.E

Vote: 4 - 0 -Unanimously 
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Attachments:
 
F.
AI-72766
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional Two (2) Year Term the Lease Agreements for Head Start Facilities and/or Land (under same terms and conditions) with the Following Entities: (Audio Reference 2h:05m 17s)
Entity Head Start Centers Facility and /or Land Rental Amount
The Galillean Apts., LP Edinburg III HS Facility/Land $500.00/Month
Publeo De Paz Apts., LP Mission III HS Facility/Land $500.00/Month
Rio De Vida Apts., LP Mission IV HS Facility/Land $500.00/Month
St. Anne Church Western Road HS Land $700.00/Month

Ms. Flores stated that the term was actually for one year and six months.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 13.F.

Vote: 4- 0 – Unanimously
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Attachments:
 
G.
AI-72767
Discussion/Approval on Request to Purchase Two (2) Vehicles (Suburban, Pickup Truck) through the Hidalgo County’s Membership/ Participation with the Texas Association of School Boards (TASB) Buyboard’s Awarded Vendor (Contract #521-16), Caldwell Country Chevrolet (Including TASB Administrative Fees) (Audio Reference 2h:05m 38s)

Ms. Flores stated that the vehicles will be purchased with the $75,0000.00 that the program has available.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 13.G
                                                                              
 Vote: 4 - 0 – Unanimously
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Attachments:
 
H.
AI-72768
Discussion/Approval on Request to Purchase Ten (10) School Buses through the Hidalgo County’s Membership/Participation with the Texas Association of School Boards (TASB) Buyboard’s Awarded Vendor (Contract #549.17), Longhorn Bus Sales, LLC (Including TASB Administrative Fees) (Audio Reference 2h:06m 13s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
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Attachments:
 
I.
AI-72793
Discussion/Approval of One Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45CFR (1301.3(d)(3); pending appointment of naming a Community Representative is Judge Richard Cortez (Audio Reference 2h:07m 01s)

No action was taken
View Agenda Item
 
14.
 
Community Service Agency:
 
A.
AI-72712
Discussion, consideration and possible action to authorize submission of application to Texas Veterans Commission for Operation Bravo Zulu in the amount of $300,000. (Audio Reference 2h:07m 29s)

Jaime Longoria stated that this would be the fourth year submitting an application to Texas Veterans Commission. He also stated the program was granted approval for the past three consecutive years. Mr Longoria stated that this program helps assist the veterans with the lowest income. He stated how important this program is for the county, and how it could potentially save a life of a veteran.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 14.A

Vote: 4 - 0 - Unanimously 
View Agenda Item
 
15.
 
Elections Administration:
 
A.
AI-72875
Discussion on Election Updates. (Audio Reference 2h:09m 38s)

Yvonne Ramon stated that the elections began well with 1,937 personal appearance votes casted on the first day of early voting. This figure was 494 votes less than the year 2017, but noted that two additional elections were ran that year. This year 5 elections are running in the cities of Alamo, Edcouch, Edinburg, La Joya and Weslaco. Ms. Ramon also stated, by location, 174 returned ballots were also documented. Mrs. Ramon encouraged voters to review the ballot on-line prior to voting, and to go and place their votes.

No action was taken
View Agenda Item
 
B.
AI-72873
Approval of the November 2019 General Election Service Contracts between Hidalgo County and the following entities for their elections to be held on November 05, 2019.(Audio Reference 2h:11m 38s)
1. City of Alamo
2. City of Edcouch
3. City of Edinburg
4. City of La Joya
5. City of Weslaco

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 15.B
                                                        
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
AI-72754
Elections Contract §31.100 (1100):
Approval of 2019 appropriation of funds from the General Fund Elections Contract restricted fund balance in the amount of $30,000.00 to fund purchase of vehicle. (Audio Reference 2h:13m 41s)

Melanie Esparza stated that these funds are not being appropriated from the regular general funding.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 15.C
                                                        
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
16.
 
WIC:
 
A.
AI-72775
Requesting approval to pay the final invoice to Reliant Energy Account #7-535-644-4 in the amount $439.64 for the Weslaco Clinic, 417 S. Oregon which was closed on June 12, 2019 (AI-70111). Disconnection Request was submitted to the Purchasing Department on June 4, 2019. We received an invoice on August 16, 2019 from Reliant and realized that no action had been taken. The WIC Department submitted the disconnection notice to Reliant and disconnection was done (AI-70773). Invoice will be paid from WIC Ineligible Costs account (AI-72852).(Audio Reference 2h:14m 53s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 16.A

Vote: 4 - 0 -Unanimously 
View Agenda Item
Attachments:
 
17.
 
Planning Department:
 
A.
AI-72845
1. Preliminary Approval (Audio 2h:15m 17s)
a. KK & H Subdivision- Pct. 4 (Heriberto & Flor E. Salinas) (Uresti Road & Davis Road)
 No. of Lots: 1 Single Family
 Flood Zone: X
 Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Uresti Road side ditch.
 ETJ: No, Rural Area
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF
 Paved: Yes, Uresti Road is paved.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 17.1.A

Vote: 4 - 0 -Unanimously 

Judge stepped out of the meeting.
 
b. Garcia Oak Estates Subdivision- Pct. 1 (Jose Luis Garcia) (Milano’s Road & Mile 7 North Road)
 No. of Lots: 5 Single Family
 Flood Zone: X
 Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Milano’s Road side ditch.
 ETJ: Yes, approved by the City of Weslaco.
 Water: Yes, provided by City of Weslaco.
 Sewer: Yes, Sanitary Sewer provided by City of Weslaco.
 Paved: Yes, Mile 7 North Road and Milano’s Road are paved.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 17.1.B
                                                                              
 Vote: 3 - 0 – Unanimously
 
2. Final Approval
a. Josefina Subdivision- Pct. 1 (Josefina Espericueta) (Val Verde Road & Canton Road)
 No. of Lots: 1 Single Family, 1 Commercial
 Flood Zone: C
 Drainage:  Yes, Drainage will be provided by natural perculation and surface run-off onto Canton Road side ditch.
 ETJ: No, Rural Area
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF for Lot 1 is existing and OSSF for Lot 2 will be installed at permit stage.
 Paved: Yes, Canton Road and Val Verde Road are paved.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on 17.2.A 
                                                                              
 Vote: 3 - 0 – Unanimously
 
b. Maria Olivares Subdivision- Pct. 4 (Maria G. Olivares) (Brushline Road & Ramseyer Road)
 No. of Lots: 2 Single Family
 Flood Zone: X
 Drainage: Yes, Drainage will be provided by natural perculation and surface run off onto Brushline Road side ditch.
 ETJ: Yes, approved by the City of Edinburg.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’s have been installed.
 Paved: Yes, Brushline Road is paved.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 17.2.B
                                                                              
 Vote: 3 - 0 – Unanimously
 
c. Eduardo’s No. 23 Subdivision- Pct. 3 (Las Dianas Land Dev.) (La Homa Road & Mile 5 North Road)
 No. of Lots: 38 Single Family
 Streetlights: 5
 Flood Zone: X
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: Yes, approved by the City of Mission.
 Water: Yes, provided by Sharyland Water Supply Corporation.
 Sewer: Yes, Sanitary Sewer provided by City of Mission.
 Paved: Yes, La Homa Road and 1 internal street has been paved.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 17.2.C
                                                                              
 Vote: 3 - 0 – Unanimously
 
d. Solana Verde Subdivision- Pct. 1 (Kyndel W. Bennett) (Mile 14 ½ North Road & F.M. 88)
 No. of Lots: 60 Single Family
 Streetlights: 11
 Flood Zone: X
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: No, Rural Area
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’s have been installed.
 Paved: Yes, Mile 14 ½ North Road and 3 internal streets have been paved.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 17.2.D
                                                                              
 Vote: 3 - 0 – Unanimously
 
3. Final Approval with Financial Guarantee
a. San Lucio No. 1 Subdivision - Pct. 4 (Tillmin Welch) (Val Verde Road & Canton Road)
 No. of Lots: 23 Single Family
 Streetlights: 6
 Flood Zone: C
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: No, Rural Area
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’s have been installed.
*Final Approval with Cash Deposit in the amount of 4,780.00 for Buffer Fence.
Paved: Yes, Canton Road, Val Verde Road and 2 internal streets have been paved.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 17.3.A
                                                                              
 Vote: 3 - 0 – Unanimously

Judge Cortez joined the meeting
View Agenda Item
Attachments:
 
B.
AI-72706
Discussion and approval to allow the dedication of an off-site 15 feet Drainage Easement to Hidalgo County for the purposes of running a storm sewer pipeline from the proposed Camino De Abram Phase II Subdivision to an HCDD #1 Regional Detention Facility.  (exhibit A attached). (Audio Reference 2h:18m 19s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 17.B
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
18.
 
Precinct #1 - Comm. Fuentes:
 
A.
AI-72853
Resolution in honor of Borderland Hardware celebrating it's 100th year in business (Audio Reference 2h:18m 48s)

No action was taken
View Agenda Item
Attachments:
 
B.
AI-72827
Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 70 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form. (Audio Reference 2h:19m 00s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Items 18.B&C

Vote: 4 - 0 -Unanimously 

Court proceeded to Item 20.A
View Agenda Item
Attachments:
 
C.
AI-72870
Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 71 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.

Reference Item 18.B for motion on Item 18.C.
View Agenda Item
Attachments:
 
19.
 
Precinct #2 - Comm. Cantu:
 
A.
AI-72904
Proclamation declaring October as Down Syndrome Awareness Month. (Audio 28m:41s)

Armando Garza Jr. presented the proclamation. The proclamation states October as Down Syndrome Awareness Month. Through awareness, Hidalgo County commits to becoming a more inclusive community for the citizens with Down Syndrome. Hidalgo County was encourged to foster more opportunities for our citizens with Down Syndrome.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 19.A

Vote: 5 - 0 – Unanimously

Court proceeded to Item 5.A
View Agenda Item
Attachments:
 
20.
 
Precinct #4 - Comm. Torres:
 
A.
AI-72863
1. Approval to rescind action previously taken by CC on 10/08/2019 under (AI-72518) for Interlocal Agreement between Edinburg C.I.S.D. and Hidalgo County in connection to the "Linn-San Manuel Veteran's Park" f/k/a Brewster Park project located in Precinct 4. (Audio 2h:19m 41s)

Valde Guerra stated for the record there was a public participation form, but Ms. Fern McClaughtery had to leave.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 20.A.1
                                                                              
 Vote: 4 - 0 – Unanimously

2.  Requesting approval of revised Interlocal Agreement with Edinburg C.I.S.D. and Hidalgo County as it relates to the design and development of the Linn-San Manuel Veterans Park f/k/a Brewster Park located in Precinct 4.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 20.A.2

Vote: 4 - 0 - Unanimously 

3.  In accordance with Texas Government Code Section 791.014, approval of proposed project whereby Edinburg C.I.S.D. and Hidalgo County desire to jointly undertake the design and development of the Linn-San Manuel Veterans Park f/k/a Brewster Park located in Precinct 4.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 20.A.3
                                                        
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-72740
Requesting approval for the RGV Food Bank Distribution to use the San Carlos Endowment Center Community/Cultural Rooms (including the parking lot area) at Precinct 4 on Wednesday, November 13, 2019 from 9 am-12 pm.(Audio Reference 2h:21m 21s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 20.B
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
AI-72739
UT-Health Snap-Ed Program (1100): (Audio reference 2h:21m 50s) 
1. Requesting approval of Interlocal Agreement between Hidalgo County and the University of Health Science Center At Houston on behalf of its Department of Brownsville Regional Campus to provide Tu Salud/Si Cuenta Program activities effective October 1, 2019, expires September 30, 2020.

Dr. Culbertson stated that this program is running on its third agreement with Hidalgo County, and program's focus is on improving health outcomes for individuals. She also stated that this program delivers health screenings, and educational events to individuals who need it most.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 20.C.1
                                                                              
 Vote: 4 - 0 – Unanimously

2. Approval of certification of revenues as certified by the County Auditor for revenues associated with the Interlocal Cooperation Agreement with UT-Health Science at Houston.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 20.C.2
                                                                              
 Vote: 4 - 0 – Unanimously

3. Approval of 2019 appropriation of funds in the amount of $120,000.00 into the Snap-Ed Program for anticipated program expenditures.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 20.C.3
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
21.
 
Budget & Management:
 
A.
AI-72840
Requesting approval to submit 2020 Hidalgo County Formula Grant Program Application and approval to sign County Resolution. (Audio Reference 2h:26m 24s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 21.A
                                                        
 Vote: 4 - 0 – Unanimously

Sergio Cruz stated that this Formula Grant provides funds for the county for the fiscal year 2020, estimated by the state at $640,000.00.
View Agenda Item
Attachments:
 
B.
AI-72745
Public Defender-TTBH (1281):
1. Approval of the following personnel actions effective on October 1, 2019 and for calendar year 2020: (Audio Reference 2h:27m 38s)
Action Employee No. Dept/Prog Slot No. Position Title Current Budgeted Allowance Proposed Budgeted Allowance Net Change
Adjust Supplemental Pay 160954 085-019 A003 Public Defender II 19,380.00 19,225.00 (155.00)

Commissioner Fuentes stepped away from the meeting.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 21.B.1

Vote: 3 - 0 -Unanimously  

2.  Approval of intradepartmental transfer.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 21.B.2

Vote: 3 - 0 -Unanimously 
View Agenda Item
Attachments:
 
C.
 
Budget Appropriations:
 
1.
AI-72867
Pct. 4 Rd. Maint. (1200): (Audio Reference 2h:28m 10s)
A. Requesting approval of the Certification of Revenues by County Auditor in the amount of $57,164.20 for revenues received from the City of McAllen for M5 (Taylor-Ware) Road Project and appropriation of the same.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 21.C.1.A

Vote: 3 - 0 – Unanimously                                               

B. Requesting approval of the Certification of Revenues by County Auditor in the amount of $178,105.00 for revenues received from the City of McAllen for FM 1925 (Ware-10th) Road Project and appropriation of the same. 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 21.C.1.A

Vote: 3- 0 – Unanimously                                                     
 
View Agenda Item
Attachments:
 
22.
 
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
 
Hidalgo County
 
1.
AI-72905
Approval of Change Order No. 33  for change design and finish material for courtrooms with the construction of New Hidalgo County Courthouse from contracted vendor, Morganti Texas Inc., in the amount of $98,106.00.(Audio Reference 2h:29m 06s)

Valde Guerra stated for the record, there was a public participation form, but Ms. Fern McClaughtery had to leave.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.A.1

Vote: 3 - 0 -Unanimously 
View Agenda Item
Attachments:
 
2.
AI-72804
A. Authority to advertise and approval of procurement packet (i.e., requirements and legal notice, etc.) as attached hereto for Hidalgo County - "Excess Workers Compensation"  - RFP 2019-226-11-13-YZV including the re-advertisement of project if and when applicable; (Audio Reference 2h:29m 32)

Commissioner Fuentes joined the meeting.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.A.2.A

Vote: 4 - 0 -Unanimously 

B. Pursuant to procurement packet, action to appoint/designate the evaluation committee [w/back-ups] to score, grade and review responses for Hidalgo County - Excess Workers Compensation" RFP 2019-226-11-13-YZV;
Commissioners Court Selection - Evaluation  Committee 
1) Commissioner David Fuentes selected Amy smith
2) Commissioner Eduardo Cantu selected Mando
3) Judge Cortez selected Hilda Salinas
4) Commissioner Ellie Torres selected Letty Saenz
5) Commissioner Joe Flores was not present

Martha Salazar stated for the record, it is the chief of staff back-ups.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.A.2.B

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
3.
AI-72877
A.  Presentation to CC of recommendations as to order of selection [from staff reviewing and evaluating the responses received] from  the three electric energy provider Aggregation Pools or Cooperative and making presentations so as to proceed to the next phase of the process; (Audio Reference 2h:31m 10s)

Martha Salazar stated the order recommended; Texas Coalition Affordable Power in first place, Public Power Pool in second place,  and Texas Public Energy Alliance in third place.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 22.A.3.A

Vote: 4 - 0 - Unanimously 

B.  Pursuant to the selection/placement of the Aggregation Pool or Cooperative Electric Energy Provider, approval and completion of applicable and required documentation and execution of same including but not limited to:
      1.  Minute Order;
      2.  Resolution for Membership;
      3.  Interlocal Agreement;
      4.  Participation Agreement;
with final review and approval as to form from Hidalgo County District Attorney-Civil Section;

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.A.3.B

Vote: 4 - 0 -Unanimously 

C.  Discussion and consideration to appoint/designate a person [CC member or Executive Officer or TBD] authorized to accept a rate not to exceed the County's present base price of $0.039 and sign an Order to Execute Contract for Electric Energy

Martha Salazar stated that she recommended Valde Guerra to be the designated person to authorize and accept a rate.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 22.A.3.C to appoint Valde Guerra as the appointed person.
                                                        
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
4.
AI-72340
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a “professional service”; (Audio Reference 2h:34m 47s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 22.A.4.A
                                                        
 Vote: 4 - 0 – Unanimously
 
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved pool of professional engineering service providers for On Call/As Needed Traffic Studies-County Wide; 

Martha Salazar stated that the three firms were L&G with 392 points, B2Z with 387 points, TEDSI with 376 points.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 22.A.4.B

Vote: 4 - 0 -Unanimously 
 
C. Authority for the Purchasing Department to negotiate professional service agreement for the purpose On Call/As Needed Traffic Studies-County Wide commencing with the No. 1 Ranked firm: L&G Engineering.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 22.A.4.C
                                                        
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
5.
AI-72835
Approval of First Amendment of the Hidalgo County Depository Bank Agreement with Lone Star National Bank, previously approved as agenda item AI-69889, on May 21, 2019. (Audio Reference 2h:36m 16s)

Valde Guerra stated for the record, Commissioner Cantu abstained from any discussion and/or action on Item 22.A.5.

Judge Cortez stated for the record, that Legal reviewed all the modifications.

Mr. Garza stated that they reviewed and worked with the bank on additional document agreements. He stated that this amendment would put the county in a stronger position and recommends approval.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.A.5
                                                                              
 Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
 
Executive Office
 
1.
AI-72796
A.  Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a)(4),  for Professional Engineering Services; (Audio Reference 2h:37m 43s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.B.A
                                                                              
 Vote: 4 - 0 – Unanimously
 
B.  Presentation of the scoring grid of firms scored/evaluated through the County's "Pool" of pre-qualified Professional Engineering Services for the purpose of ranking by HCCC in connection and compliance with Occupation Code for the: "Demolition of HC Juvenile Youth Village";

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 22.B.1.B

Vote: 4 - 0 -Unanimously 

C.  Pursuant to HCCC approval requesting authority for the Hidalgo County Purchasing Office to negotiate a Professional Engineering Services Agreement with the number one ranked firm, Halff & Associates, in connection with the  Demolition of HC Juvenile Youth Village.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 22.B.1.C
                                                        
 Vote: 4- 0 – Unanimously
View Agenda Item
Attachments:
 
C.
 
Pct. 1
 
1.
AI-72883
A. Presentation of the scoring grid [subject to review/concurrence by TxDOT] for the purpose of ranking by HCCC of the firms submitting responses {SOQs} to HC project specific RFQ/P No. 2019-231-07-15-YSI titled: Professional Engineering Services for Inspection, Material Testing and Construction Management for the Mile 6 W Road Project (From Mile 9 to Mile 11) in Hidalgo County Precinct No. 1; (Audio Reference 2h:38m 54s)

Martha Salazar stated the firms; Sam Engineering with 293, Millenium with 286, and B2Z with 284.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a vote of approval. COMMISSIONER PCT 2., EDUARDO "EDDIE" CANTU voted NAY

Vote: 3 - 1  

Judge stated for the record Commissioner Cantu voted NAY

 
B. Authority for the Purchasing Department to commence negotiations with the number one ranked firm of Sam Engineering for a professional engineering agreement for the services stated above and herein in connection with Mile 6 W Road Project [from Mile 9 to Mile 11] for Pct. #1.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.C.1
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
D.
 
Pct. 2
 
1.
AI-72886
a. Acceptance and approval of Work Authorization No. 1 (estimated cost of $4,314.50) as submitted by the project engineer, B2Z Engineering to provide design, management, and inspection services through Contract No. C-18-306-02-12 for the Hidalgo County Pct 2 Indoor Baseball Park Renovation Project; (Audio Reference 2h:40m 13s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 22.D.1.a
                                                        
 Vote: 4 - 0 – Unanimously

b. Pursuant to contract with B2Z Engineering, (Article 12) C-18-306-02-12,  a request for approval by the engineer to permit the subcontracting of Lainez Architects and Trinity MEP Engineering, LLC to provide design and MEP engineering services for the Hidalgo County Pct 2 Indoor Baseball Park Renovation Project.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.D.1.B
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-72891
 Acceptance and approval of Supplemental Agreement No. 1 for services under Work Authorization No. 1, through Contract No. C-18-291-12-04 with B2Z Engineering, resulting in an estimated cost increase of $3,628.40 for the Pct 2 Valle Alto Park Youth Facility Project. (Audio Reference 2h:41m 59s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 22.D.2

Vote:  4- 0 -Unanimously 
View Agenda Item
Attachments:
 
3.
AI-72899
Acceptance of submitted proposals and approval to award to job order contractor, Herrcon LLC through  HC membership/participation with Buy Board Cooperative Purchasing Program's awarded JOC Contract #520-16 with authority to process purchase orders through the following requisitions after verification of pricing is completed: (Audio Reference 2h:41m 22s)
Requisition No.  Amount  Description of Services
403728 $41,371.79 Restroom Renovation to Install Showers
403731 $  9,566.79 Installation of athletic carpet on 2nd Floor

Martha Salazar stated as per the precinct, no action was taken
 
View Agenda Item
Attachments:
 
E.
 
Pct. 3
 
1.
AI-72897
Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $2,775,700.00) as submitted by project engineer, L&G Consulting Engineers, to provide engineering services for "FM 676 (Mile 5) from SH 107 (Conway) to Taylor Road," through Contract# C-15-427-12-15. (Audio Reference 2h:41m 25s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.E.1

Vote: 4 - 0 -Unanimously 
View Agenda Item
Attachments:
 
F.
 
Pct. 4
 
1.
AI-72901
a. Acceptance and approval to execute the final form of professional engineering services [subject to concurrence by TxDOT] Contract No. C-19-020-10-22 for Inspection, Material Testing, and Construction Management for the "North Alamo Road Realignment Project," in Hidalgo County Precinct No. 4" with Millennium Engineers Group, Inc.; (Audio Reference 2h:42m 04s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.F.1.A

Vote: 4 - 0 -Unanimously 

b.  Requesting approval of Work Authorization #1 in the amount of $107,412.25 with Millennium Engineers Group Inc. contract (#C-19-020-10-22), for the "North Alamo Road Realignment Project," in Hidalgo County Precinct No. 4. 

Martha Salazar stated this is subject to TxDOT concurrence. 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 22.F.1.B

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-72849
A.  Approval to rescind action taken by Commissioner's Court on 10/08/2019 AI#72619; (Audio Refernce 2h:42m 57s)

Valde Guerra stated for the record, there was a public participation form, but Ms. Fern McClaughtery had to leave.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.F.2.A
                                                                              
 Vote: 4 - 0 – Unanimously

B.  Acceptance and approval to execute the final agreement of professional engineering services with SDI Engineering, LLC (C-19-276-10-22) for the, "Design & Construction Phase Services for the Linn-San Manuel Veteran's Park" located in Precinct No. 4  (approved for negotiations by CC 09/10/19-AI#72101);

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 22.F.2.B

Vote: 4 - 0 - Unanimously 

C.  Requesting approval of Work Authorization #1 in the amount of $171,124.00 under the current agreement with SDI Engineering, LLC (C-19-276-10-22) for the provision of "engineering services" for Precinct 4 "project-specific" Design & Construction Phase Services for the Linn-San Manuel Veteran's Park. 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 22.F.2.C

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
G.
 
Co. Wide
 
1.
AI-72781
Presentation of sole responsible bid received [meeting all specifications and/or requirements] for the purpose of award and approval of contract document in connection with project titler: Hidalgo County-"Maintenance & Repairs for Elevators located in County Owned Buildings:" through RFB No.:2019-148-10-09-MEG. (Audio Reference 2h:44m 19s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 22.G.1
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
23.
 
Open Forum (Audio Reference 2h:45m 15s)

Valde stated for the record, there was a public participation form, Ms. Fern McClaughtery, but she had to leave.
 
24.
 
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: (Audio Reference 2h:45m 30s)

Court proceeded to Closed Session at 4:29 P.M.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 24 - Closed Session

Vote: 4 - 0 - Unanimously
 
A.
 
Real Estate Acquisition

No action was taken
 
B.
 
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.

No action was taken
 
C.
AI-72770
Duties and evaluation of WIC Director

No action was taken
View Agenda Item
 
D.
AI-72772
Duties and evaluation of Health & Human Services Director

No action was taken
View Agenda Item
 
E.
AI-72783
EEOC Charge - N.S. No. 451-2019-01980

Reference to Item 26.E
View Agenda Item
 
F.
AI-72794
Claim of Diana Acuna

Reference to Item 26.F

 
View Agenda Item
 
25.
 
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

No Action was taken on Item 25.A

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

No Action was taken on Item 25.B
 
26.
 
Open Session:
 
A.
 
Real Estate Acquisition and appropriation for same (Audio Reference 2h:47m 48s)

No action was taken
 
B.
 
Pending and/or potential litigation (Audio Reference 2h:47m 53s)

No action was taken
 
C.
AI-72771
Duties and evaluation of WIC Director (Audio Reference 2h:47m 57s)

No action was taken
View Agenda Item
 
D.
AI-72773
Duties and evaluation of Health & Human Services Director (Audio Reference 2h:48 00s)

No action was taken
View Agenda Item
 
E.
AI-72784
EEOC Charge - N.S. No. 451-2019-01980 (Audio Reference 2h:48m 05s)

Valde Guerra stated for the record, this item has been formally assigned to Josephine Ramirez's Office, District Attorney's Office, Civil Division.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 26.E
                                                        
 Vote: 4 - 0 – Unanimously
View Agenda Item
 
F.
AI-72795
Claim of Diana Acuna (Audio Reference 2h:48m 29s)

Valde Guerra made an offer of $1,227.86, and if accepted he would ask the Auditor's Office to make it payable to Diana Acuna, Law Office of Bobby Garcia.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 26.F
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
 
27.
 
Closed Session: (Audio Reference 2h:48m 55s)
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

No action was taken
 
28.
 
Open Session: (Audio Reference 2h:48m 56s)
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

No action was taken
 
29.
 
Adjourn (Audio Reference 2h:49m: 11s)

Judge Cortez adjourned the meeting at 4:54 P.M.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 29

Vote: 4 - 0 – Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 22nd day of October, 2019

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Carolyn Thornton, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October  22, 2019.

Signed this 22nd day of October 2019




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Carolyn Thornton, Deputy