SPECIAL MEETING - November 5, 2019
BE IT REMEMBERED, that on this 5th day of November A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 5, 2019 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on the Consent Agenda
Vote: 5 - 0 -Unanimously
1.
AI-73115
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-73114
Presentation of Fund Information Report
Attachments:
B.
AI-73059
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
Attachments:
C.
AI-73061
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports.
Attachments:
3.
2019 Intradepartmental transfers:
A.
AI-73092
2019 - TxDOT - Pct 2 Dicker Rd (23rd-Jackson Rd) (1315)
Attachments:
B.
AI-73088
2019 - Jail (1100)
Attachments:
C.
AI-73085
2019 - DBM HEALTH INS ADM (2201)
Attachments:
D.
AI-73079
2019 - County Clerk's (1100)
Attachments:
E.
AI-73055
2019 - Facilities Management Co Wide (1100)
Attachments:
F.
AI-73062
2019 - Tax Office (1100)
Attachments:
G.
AI-73084
2019 - Health & Human Services Dept. / H.D. Adm (1100)
Attachments:
H.
AI-73053
2019 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
I.
AI-73050
2019- Fire Marshal - (1100)
Attachments:
J.
AI-73039
2019 - IT Department (1100 C.W.)
Attachments:
K.
AI-73006
2019 - CCL#2 (1100)
Attachments:
L.
AI-73051
2019 - Pct.4 Road Maint (1200)
Attachments:
M.
AI-73004
2019 - Pct.4 Admin (1200)
Attachments:
N.
AI-73008
2019 - Pct.4 Sanitation (1100)
Attachments:
O.
AI-72993
2019 - Pct.4 Parks (1100)
Attachments:
P.
AI-73032
2019 - Pct 1 Adm (1200)
Attachments:
P.
AI-73044
2019 - Pct 1 R&B (1200)
Attachments:
R.
AI-73036
2019 - Pct 1 R&B (1200)
Attachments:
S.
AI-73001
2019 - Pct 1 Parks (1100)
Attachments:
T.
AI-72991
2019 - Constable Pct. 2 (1100)
Attachments:
U.
AI-73000
2019 - Civil Service (1100)
Attachments:
V.
AI-73046
2019 - Jail (1100)
Attachments:
W.
AI-73002
2019 - Jail (1100)
Attachments:
X.
AI-73003
2019 - 464th DC (1100)
Attachments:
Y.
AI-73009
2019 - JP 5-1 (1100)
Attachments:
Z.
AI-73014
2019 - 370th DC (1100)
Attachments:
AA.
AI-73005
2019 - Sheriff's Office JAG (1282)
Attachments:
BB.
AI-72980
2019 - Sheriff's Office (1100)
Attachments:
CC.
AI-72934
2019 - County Treasurer (1100)
Attachments:
4.
2019 Interdepartmental transfers:
A.
AI-73099
DRO (1100):
Approval of interdepartmental transfer from Mental Health Trials to DRO Acct. in the amount of $6,000.00 to fund DRO consultant contract
Approval of interdepartmental transfer from Mental Health Trials to DRO Acct. in the amount of $6,000.00 to fund DRO consultant contract
Attachments:
B.
AI-73029
DA Office (1100):
Approval of 2019 interdepartmental transfer from CW Adm. Contingency to DA Office in the amount of $12,965.00 to build five (5) offices in the DA's Office Felony Division.
Approval of 2019 interdepartmental transfer from CW Adm. Contingency to DA Office in the amount of $12,965.00 to build five (5) offices in the DA's Office Felony Division.
Attachments:
C.
AI-73019
Fire Marshal (1100):
Approval of 2019 interdepartmental transfer to sweep lapsed funds from various Fire Calls programs
Approval of 2019 interdepartmental transfer to sweep lapsed funds from various Fire Calls programs
Attachments:
D.
AI-72988
Approval of 2019 interdepartmental transfer from Sheriff (001) to County Wide Comm. System (083) in the total of $200.00 for monthly user fee and programming of radios.
Attachments:
5.
Planning Department:
A.
AI-73033
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
B.
AI-72985
1. PIPELINE AND UTILITY PERMITS
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Ruthven Subdivision No. 2 lots 2 and 3 Blk. 3 (Pct. 4) (SH 107 & 83rd Street)
Location of Pipeline or Utilities: Existing 6” water line east of 83rd Street.
Proposed improvement within Right-of-Way: One 2” water service line with a 4” PVC casing boring 83rd Street and One fire hydrant installation on the east side of 83rd Street.
b. Applicant: Spectrum (Bernie Robinson Inc. Project No. 1232462)
Proposed location of Power Supply Pole: East of Mile 1 ½ East Road within the 2’ offset of the ROW line approximately 200.00 feet north of Oak Tree Drive. (Pct. 1)
c. Applicant: Spectrum (Bernie Robinson Inc. Project No. 1093741)
Proposed location of Power Supply Pole: North of Mile 13 North Road within the 2’ offset of the ROW line approximately 200.00 feet west of Bamboo Avenue. (Pct. 1)
d. Applicant: Spectrum (Bernie Robinson Inc. Project No. 1195701)
Proposed location of Power Supply Pole: West of Mile 4 ½ West Road within the 2’ offset of the ROW line approximately 150.00 feet south of Aurora Street. (Pct. 1)
e. Applicant: Spectrum (Bernie Robinson Inc. Project No. 1074982)
Proposed location of Power Supply Pole: South of Ramseyer Road within the 2’ offset of the ROW line approximately 300.00 feet east of Earth Drive. (Pct. 4)
f. Applicant: Spectrum (Bernie Robinson Inc. Project No. 1242705)
Proposed location of Power Supply Pole: West of Brushline Road within the 2’ offset of the ROW line approximately 91.00 feet south of Martina Street. (Pct. 3)
g. Applicant: Spectrum (Bernie Robinson Inc. Project No. 688067)
Proposed location of Power Supply Pole: East of Tower Road within the 2’ offset of the ROW line approximately 120.00 feet south of Carricero Street. (Pct. 4)
h. Applicant: Spectrum (Bernie Robinson Inc. Project No. 568644)
Proposed location of Power Supply Pole: West of La Homa Road within the 2’ offset of the ROW line approximately 170.00 feet south of Levelland Drive. (Pct. 3)
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Ruthven Subdivision No. 2 lots 2 and 3 Blk. 3 (Pct. 4) (SH 107 & 83rd Street)
Location of Pipeline or Utilities: Existing 6” water line east of 83rd Street.
Proposed improvement within Right-of-Way: One 2” water service line with a 4” PVC casing boring 83rd Street and One fire hydrant installation on the east side of 83rd Street.
b. Applicant: Spectrum (Bernie Robinson Inc. Project No. 1232462)
Proposed location of Power Supply Pole: East of Mile 1 ½ East Road within the 2’ offset of the ROW line approximately 200.00 feet north of Oak Tree Drive. (Pct. 1)
c. Applicant: Spectrum (Bernie Robinson Inc. Project No. 1093741)
Proposed location of Power Supply Pole: North of Mile 13 North Road within the 2’ offset of the ROW line approximately 200.00 feet west of Bamboo Avenue. (Pct. 1)
d. Applicant: Spectrum (Bernie Robinson Inc. Project No. 1195701)
Proposed location of Power Supply Pole: West of Mile 4 ½ West Road within the 2’ offset of the ROW line approximately 150.00 feet south of Aurora Street. (Pct. 1)
e. Applicant: Spectrum (Bernie Robinson Inc. Project No. 1074982)
Proposed location of Power Supply Pole: South of Ramseyer Road within the 2’ offset of the ROW line approximately 300.00 feet east of Earth Drive. (Pct. 4)
f. Applicant: Spectrum (Bernie Robinson Inc. Project No. 1242705)
Proposed location of Power Supply Pole: West of Brushline Road within the 2’ offset of the ROW line approximately 91.00 feet south of Martina Street. (Pct. 3)
g. Applicant: Spectrum (Bernie Robinson Inc. Project No. 688067)
Proposed location of Power Supply Pole: East of Tower Road within the 2’ offset of the ROW line approximately 120.00 feet south of Carricero Street. (Pct. 4)
h. Applicant: Spectrum (Bernie Robinson Inc. Project No. 568644)
Proposed location of Power Supply Pole: West of La Homa Road within the 2’ offset of the ROW line approximately 170.00 feet south of Levelland Drive. (Pct. 3)
Attachments:
C.
AI-73041
1. Reimbursement of Financial Guarantee
a. San Lucio No. 1 Subdivision - Pct. 4 (Evergreen Valley Inc.) (Val Verde Road & Canton Road)
Reimbursement request: $4,780.00 for Buffer Fence
a. San Lucio No. 1 Subdivision - Pct. 4 (Evergreen Valley Inc.) (Val Verde Road & Canton Road)
Reimbursement request: $4,780.00 for Buffer Fence
Attachments:
6.
Membership Dues/Certifications:
A.
AI-73020
Requesting approval to pay required renewal application fee in the total amount of $75.00 for ARS certification for Auxiliary Deputy Fire Marshal, Herman D. Perez payable to Texas Commission on Fire Protection, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 404332.
Attachments:
7.
Budget & Management:
A.
AI-73094
TxDOT Pct 2 Dicker Rd (23rd-Jackson) Prj (1315):
Approval of 2019 interfund transfer from CO2019A-Pct 2 Military Hwy Project (Fund 1355) to TxDOT Pct 2 Dicker Rd (23rd-Jackson Rd) Prj (Fund 1315) in the amount of $807,697.22 to fund project expenditures.
Approval of 2019 interfund transfer from CO2019A-Pct 2 Military Hwy Project (Fund 1355) to TxDOT Pct 2 Dicker Rd (23rd-Jackson Rd) Prj (Fund 1315) in the amount of $807,697.22 to fund project expenditures.
Attachments:
B.
AI-73010
Pct. 1 Rd Maint (1200):
Approval of 2019 appropriation of fund into Pct. 1 Road Maintenance in the total amount of $56,487.43
Approval of 2019 appropriation of fund into Pct. 1 Road Maintenance in the total amount of $56,487.43
Attachments:
8.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-73096
Executive Office for Courthouse Security:
Requesting authority to purchase X-Ray Inspection System under GSA Schedule 84-GSA Cooperative Contract #GS-07F-0182T. Freight, installation and training included from vendor Astrophysics, Inc. in total amount of $48,606.00, with authority for Valde Guerra, County Executive Officer, to sign all required documents. (REQ #402699)
Attachments:
B.
AI-72981
Pct. 1:
1. Requesting authority to terminate current month to month service and to schedule pickup for Kyocera Copier (Serial# L856617789) located at the following address below: This is to take effect once the new Kyocera copier is delivered to the same location.
| Pct.1- Sunset Park (Office) | 13266 Mile 1 1/2 West Mercedes, Texas 78570 |
2. Approval to enter into one (1) 36 month copier capital lease with Kyocera Document Solutions America, Inc./ DBA Nevill Document Solutions, LLC through HC's participation/membership with DIR Cooperative Contract (DIR-CPO-4428) with delivery and servicing to be provided by Local Authorized Reseller Montano Investments Inc, dba, Digital Office Systems including authority for County Judge to sign all required documentation.
| Requisition# | Months | Model | Monthly Payment |
| 403630 | 36 | Kyocera/Copystar CS-3252ci | $213.79 |
Attachments:
C.
AI-73098
Restatement of "Public Purpose" approved by HCCC [03-27-19 AI-#69375] for County Judge's Office, specifically the purchase of pencils for the outreach, public awareness, education, to promote/engage/encourage participation and support for the following: initiative for the upcoming 2020 census titled: #unitedwecount/#unidoscontamos www.hidalgocounty.us/2020census.
Attachments:
D.
AI-72789
1. Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract E-18-237-10-23 for Hidalgo County - "Punched Drawn Biaxial Geo-grid Reinforcement Material" with Southwest Geo-Solutions, Inc. dba/Geo Solutions, Inc. under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded;
2. Authority to advertise and approval of procurement packet (i.e., specifications/requirements, legal notice, draft contract, etc.)at attached hereto for Hidalgo County - "Punched Drawn Biaxial Geo-grid Reinforcement Material" RFB 2019-190 including the re-advertising of project if and when applicable.
Attachments:
E.
AI-73047
Constable Pct.2:
Authority to purchase the following vehicle detailed herein through HC's membership/participation with BuyBoard Purchasing Cooperative awarded vendor Caldwell Country Chevrolet under Contract #521-16 [Expiring 11-30-19].To include delivery and a one time service fee of $400.00.
Authority to purchase the following vehicle detailed herein through HC's membership/participation with BuyBoard Purchasing Cooperative awarded vendor Caldwell Country Chevrolet under Contract #521-16 [Expiring 11-30-19].To include delivery and a one time service fee of $400.00.
| Requisition | Vendor | Model | Amount |
| 403967 | Caldwell Country Chevrolet | Chevy Tahoe Base PPV 4x2 | $33,993.00 |
Attachments:
F.
AI-73072
Pct. 3:
Approval of the the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
Approval of the the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | PO No. | Amount |
| 11327885 | 10-31-19 | Liberty Rd. Project WA #3 | 735526 | $27,122.19 |
| 11327847 | 10-31-19 | FM 681 Project (FM2221 to SH 107) | 625224 | $ 441.51 |
| 11327848 | 10-31-19 | FM 681 Project (FM 2221/FM 492) | 625225 | $ 288.68 |
| 11327871 | 10-31-19 | FM 494 Shary Rd. WA #3 | 772303 | $ 4,130.00 |
| 11327872 | 10-31-19 | FM 494 Shary Rd. WA #4 | 779844 | $ 7,876.00 |
| 11327882 | 10-31-19 | Mile 3 Project WA #4 | 771660 | $10,189.50 |
| 11327849 | 10-31-19 | Mile 3 Section II WA #5 | 773904 | $10,500.00 |
| 11327883 | 10-31-19 | Veterans Blvd. WA #3 | 772041 | $ 5,100.00 |
| 11327886 | 10-31-19 | FM 676 (Mile 5) WA #2 | 806793 | $84,910.00 |
| 11327856 | 10-31-19 | FM 676 (Mile 5) Project | 745880 | $ 9,000.00 |
Attachments:
G.
AI-73063
Pct. #4:
Approval of the following invoices (for processing and payment) as submitted by contracted project engineer; L&G Consulting Engineers, Inc.:
Approval of the following invoices (for processing and payment) as submitted by contracted project engineer; L&G Consulting Engineers, Inc.:
| Invoice No. | Invoice Date | Project | Invoice Amount | P.O. Number |
| 11327850 | 10/31/2019 | FM1925 10th St. to McColl | $ 2,046.84 | 725312 |
| 11327851 | 10/31/2019 | FM1925 WA#2 (10th to McColl | $ 17,946.35 | 785986 |
| 11327852 | 10/31/2019 | 1,500Ft W of FM2220 to 10th | $ 6,120.00 | 739761 |
| 11327857 | 10/31/2019 | Mile 5 Project WA#1 | $ 9,000.00 | 740893 |
| 11327853 | 10/31/2019 | FM2220 (Ware Rd.) Project WA#1 | $ 3,387.66 | 728311 |
| 11327868 | 10/31/2019 | FM1925 WA#3 Alamo Rd. to Sharp Rd. | $ 4,469.00 | 785987 |
| 11327870 | 10/31/2019 | Cesar Chavez Re-Alignment WS#1 | $ 7,290.00 | 783997 |
| 11327854 | 10/31/2019 | FM1925 (Phase II) WA#1 | $ 2,856.16 | 703928 |
Attachments:
H.
AI-72994
Requesting approval of the following items for the Pct.4 10th St Extension Project, as submitted by contractor, Texas Cordia Construction, LLC and as reviewed by project engineer, Ricardo Gallaga, P.E. through contract C-12-126-10-16:
1. Acceptance of Substantial Completion, reflecting the date of June 17, 2019;
2. Acceptance of Certificate of Construction Completion, reflecting the date of August 14, 2019;
3. Application for payment No. 21 (Final & Retainage) in the amount of $476,834.85.
1. Acceptance of Substantial Completion, reflecting the date of June 17, 2019;
2. Acceptance of Certificate of Construction Completion, reflecting the date of August 14, 2019;
3. Application for payment No. 21 (Final & Retainage) in the amount of $476,834.85.
Attachments:
I.
AI-73023
Requesting to exercise the first one (1) year [of 2 possible] extension as provided in the current C-18-013-11-21 for Legend and Non-Legend Pharmaceuticals, under the same rates, terms and conditions with CorrectRx Pharmacy Services effective January 01, 2020 - December 31, 2020, under the new number Ext. # E-19-219-11-05-MEG
Attachments:
J.
AI-73025
1. Requesting exemption from competitive bidding requirements under Local Government Code 262.024 (a)(2): "An item necessary to preserve or protect the public health or safety of the residents of the County"
2. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for : On Screen Regional segment advertisement "Theater Advertisement" through Requisition #403519 in the total amount of 16,000.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County. With authority for the County Judge or CC Member to sign all required documentation.
2. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for : On Screen Regional segment advertisement "Theater Advertisement" through Requisition #403519 in the total amount of 16,000.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County. With authority for the County Judge or CC Member to sign all required documentation.
K.
AI-73026
Restatement of "Public Purpose" approved HCCC [01-29-19 C/AI#68542] for HC Pct. #1 specifically the purchase the following promotional items: 6pk cooler bags, 24 oz. sports bottles, tote bag, click pens, cooling towels, and 16 oz. smooth stadium cups in connection with public awareness, education, engaging/encouraging participation in the benefits of good nutrition, health and wellness at events to promote the initiative/program titled. Tu Salud Si Cuenta.
Attachments:
L.
AI-72996
Requesting approval of payment for the following invoice listed below submitted by the project engineer, B2Z Engineering, LLC for engineering services provided for the Hidalgo County Sheriff's Office Structural Assessment Jail Kitchen - Work Authorization #1:
| Invoice Date | Invoice # | Amount | PO # |
| 10/01/19 | 40077 | 616.46 | 802409 |
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of November, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 5, 2019.
Signed this 5th day of November 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of November, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 5, 2019.
Signed this 5th day of November 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy