SPECIAL MEETING - December 10, 2019
BE IT REMEMBERED, that on this 10th day of December A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING December 10, 2019 10:00 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call (Audio Reference 12m:15s)
Judge Cortez called the meeting to order at 10:00 A.M.
All members of the Court were present.
Judge Cortez called the meeting to order at 10:00 A.M.
All members of the Court were present.
2.
Pledge of Allegiance (Audio Reference 12m:33s)
The Pledge of Allegiance was led by Korean War veteran Antonio Garcia, who served in the United States Army as a Corporal from 1951-1952.
The Pledge of Allegiance was led by Korean War veteran Antonio Garcia, who served in the United States Army as a Corporal from 1951-1952.
3.
Prayer (Audio Reference 13m:44s)
The prayer was offered by Julia Sullivan.
The prayer was offered by Julia Sullivan.
4.
Approval of Consent Agenda (Audio Reference 16m:07s)
Valde Guerra asked that Items 10.D and Item 10.E be pulled from the Consent Agenda.
Court proceeded to the approval of the Consent Agenda.
Valde Guerra asked that Items 10.D and Item 10.E be pulled from the Consent Agenda.
Court proceeded to the approval of the Consent Agenda.
5.
County Judge's Office:
A.
AI-73601
Appointment of member to the Tropical Texas Center Behavioral Health Board (Audio Reference 16m:54s)
Judge Cortez nominated Vanessa Vale Saenz.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of nominee Vanessa Vale Saenz
Vote: 5 - 0 -Unanimously
Court proceeded to Item 17 A.1.
Judge Cortez nominated Vanessa Vale Saenz.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of nominee Vanessa Vale Saenz
Vote: 5 - 0 -Unanimously
Court proceeded to Item 17 A.1.
Attachments:
6.
District Attorney's Office:
A.
AI-73488
Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281):
Approval to submit a VAP Grant #2924303 budget adjustment to the Office of the Governor (OOG). (Audio Reference 24m:24s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 6.A.
Vote: 5 - 0 -Unanimously
Approval to submit a VAP Grant #2924303 budget adjustment to the Office of the Governor (OOG). (Audio Reference 24m:24s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 6.A.
Vote: 5 - 0 -Unanimously
Attachments:
7.
Sheriff's Office:
A.
AI-73475
Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-TSO-3420) presentation for consideration, acceptance and approval of Cellular Phone Request form (Data Connect Government) for the following:
Approval of requisition # 405258 for 60 Unlimited FirstNet Data lines @ $37.00 each for Patrol Units. (Audio Reference 25m:13s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 7.A.
Vote: 5 - 0 - Unanimously
Approval of requisition # 405258 for 60 Unlimited FirstNet Data lines @ $37.00 each for Patrol Units. (Audio Reference 25m:13s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 7.A.
Vote: 5 - 0 - Unanimously
Attachments:
B.
AI-73524
Sheriff's Office - Operation Stonegarden FY 2017 (1284): (Audio Reference 25m:55s)
1. Authorization to request a grant adjustment for a 2 month extension for FY 2017 Operation Stonegarden (grant #3172203) with authority for Co. Judge to certify adjustment on eGrants.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 7.B.1.
Vote: 5 - 0 – Unanimously
1. Authorization to request a grant adjustment for a 2 month extension for FY 2017 Operation Stonegarden (grant #3172203) with authority for Co. Judge to certify adjustment on eGrants.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 7.B.1.
Vote: 5 - 0 – Unanimously
Attachments:
C.
AI-72386
DOJ - USMS - U.S. Marshal (1284): (Audio Reference 26m:20s)
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for one (1) officer in the amount of $3,750.00 per officer for FY 2020 (October 1, 2019-September 30, 2020).
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 7.C.1.
Vote: 5 - 0 - Unanimously
2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions. (Audio Reference 26m:42s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 7.C.2.
Vote: 5 - 0 – Unanimously
3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2020 DOJ-USMS overtime funds in the amount of $3,750.00 and appropriation of same. (Audio Referece 26m:55s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 7.C.3.
Vote: 5 - 0 - Unanimously
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for one (1) officer in the amount of $3,750.00 per officer for FY 2020 (October 1, 2019-September 30, 2020).
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 7.C.1.
Vote: 5 - 0 - Unanimously
2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions. (Audio Reference 26m:42s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 7.C.2.
Vote: 5 - 0 – Unanimously
3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2020 DOJ-USMS overtime funds in the amount of $3,750.00 and appropriation of same. (Audio Referece 26m:55s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 7.C.3.
Vote: 5 - 0 - Unanimously
Attachments:
8.
Tax Office - Paul Villarreal:
A.
AI-73571
Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $430.00 for counterfeit bills received. (Audio Reference 27m:22s)
Valde Guerra stated for the record that there was an Open Forum Participant for agenda Items 8.A. & 8.B.. Mr. Guerra informed the Court that he and participant, Richard Montesdeoca, had a discussion on the concerns of these items, and Mr. Montesdeoca was satisfied with Mr. Valde's response. Mr. Montesdeoca acknowledged that he no longer needed to address the Court on these items.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 8.A.
Vote: 5 - 0 -Unanimously
Valde Guerra stated for the record that there was an Open Forum Participant for agenda Items 8.A. & 8.B.. Mr. Guerra informed the Court that he and participant, Richard Montesdeoca, had a discussion on the concerns of these items, and Mr. Montesdeoca was satisfied with Mr. Valde's response. Mr. Montesdeoca acknowledged that he no longer needed to address the Court on these items.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 8.A.
Vote: 5 - 0 -Unanimously
B.
AI-73517
Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $1010.00 for counterfeit bills received. (Audio Reference 28m:46s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 8.B.
Vote: 5 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 8.B.
Vote: 5 - 0 -Unanimously
9.
Executive Office:
A.
Presentation for discussion of the following: (Audio Reference 29m:14s)
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
Valde Guerra stated that no action was to be taken on Item 9.A.1&2.
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
Valde Guerra stated that no action was to be taken on Item 9.A.1&2.
B.
Status update on Hidalgo County Wellness Program (Audio Reference 29m:20s)
Diana Huallpa gave an overview on the 3rd Annual Wellness Expo event and discussed upcoming events. Commissioner Cantu gave an overeview of past events as well, and encouraged the employees to attend upcoming events.
No action was taken on this item.
Diana Huallpa gave an overview on the 3rd Annual Wellness Expo event and discussed upcoming events. Commissioner Cantu gave an overeview of past events as well, and encouraged the employees to attend upcoming events.
No action was taken on this item.
C.
AI-73558
Approval to accept settlement check from Texas Municipal League (TML) in the amount of $580.00 to settle damages to County Morgue fence. (Facilities Management) (Audio Reference 31m:26s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 9.C.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 9.C.
Vote: 5 - 0 – Unanimously
Attachments:
10.
Human Resources:
A.
Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed (Audio Reference 32m:07s)
Commissioner Torres stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 10.A.
Vote: 4 - 0 – Unanimously
Commissioner Torres stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 10.A.
Vote: 4 - 0 – Unanimously
B.
AI-73572
Pct. 3 Road Maintenance (1200): (Audio Reference 33m:40s)
1. Approval to extend temporary full-time position for 2 weeks beginning 12/23/2019 and ending 12/31/2019:
2. Approval to extend temporary full-time position for 1 week beginning 12/27/2019 and ending 12/31/2019:
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 10.B. 1 & 2.
Vote: 4 - 0 - Unanimously
1. Approval to extend temporary full-time position for 2 weeks beginning 12/23/2019 and ending 12/31/2019:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Extend Temporary Full-Time Position | 123-005 | T113 | Clerk I | 01 |
2. Approval to extend temporary full-time position for 1 week beginning 12/27/2019 and ending 12/31/2019:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Extend Temporary Full-Time Position | 123-005 | T110 | Road Maintenance Foreman | 13 |
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 10.B. 1 & 2.
Vote: 4 - 0 - Unanimously
Attachments:
11.
Urban County:
A.
AI-73440
Approval of Second Amendment to Interlocal Agreement between the County of Hidalgo Urban County Program and Hidalgo County Drainage District No. 1 for the construction of drainage structures/improvements of the 2015 GLO Flood Grant Trenton Drain Phase II and Phase III, project located in Pct. 4 . Agenda item was reviewed and approved by Commissioners Court and is being resubmitted to make the corrections to the caption. (Audio Reference 35m:06s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 11.A.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 11.A.
Vote: 4 - 0 – Unanimously
B.
AI-73559
Requesting approval to authorize the Urban County Program Director to enter into an Information Sharing Access Agreement (ISAA) with The Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA). (Audio Reference 35m:52s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 11.B.
Vote: 4 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 11.B.
Vote: 4 - 0 -Unanimously
Attachments:
C.
AI-73480
Approval of land acquisition of Parcel #9 for the 2015 Flood Grant/ Trenton Drain Phase II and III (GLO 18-271-000-A923). (Audio Reference 36m:18s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 11.C.
Vote: 4 - 0 -Unanimously
Court proceeded to Item 13.A.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 11.C.
Vote: 4 - 0 -Unanimously
Court proceeded to Item 13.A.
Attachments:
12.
Health & Human Services Department:
A.
Health Care Funding District:
No action was taken on this item.
No action was taken on this item.
B.
Indigent Health Care Program:
1.
AI-73482
Discussion and approval to add preventative dental services to the County Indigent Health care Program - Level 2 Program. (Audio Reference 37m:56s)
Commissioner Fuentes abstained from any discussion and/or action on Item 12.B.1.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 12.B.1.
Vote: 3 - 0 -Unanimously
Court proceeded to Item 14.A.
Commissioner Fuentes abstained from any discussion and/or action on Item 12.B.1.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 12.B.1.
Vote: 3 - 0 -Unanimously
Court proceeded to Item 14.A.
Attachments:
13.
Adult Probation:
A.
AI-73504
Adult Probation - DWI CRT (1289) (Audio Reference 37m:06s)
1. September 2019
Approval of certification of revenues, as certified by the Co. Auditor, for the DWI Grant program income in the amount of $2,219.00 and appropriation of the same.
2. October 2019
Approval of certification of revenues, as certified by the Co. Auditor, for the DWI Grant program income in the amount of $1,262.00 and appropriation of the same.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 13.A 1 & 2
Vote: 4 - 0 - Unanimously
Court proceeded to Item 12.B.1
1. September 2019
Approval of certification of revenues, as certified by the Co. Auditor, for the DWI Grant program income in the amount of $2,219.00 and appropriation of the same.
2. October 2019
Approval of certification of revenues, as certified by the Co. Auditor, for the DWI Grant program income in the amount of $1,262.00 and appropriation of the same.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 13.A 1 & 2
Vote: 4 - 0 - Unanimously
Court proceeded to Item 12.B.1
Attachments:
14.
Elections Administration:
A.
AI-73581
Discussion on election updates. (Audio Reference 39m:36s)
Yvonne Ramon gave an update and stated some of the upcoming election dates and polls sites available.
No action was taken on this item.
Yvonne Ramon gave an update and stated some of the upcoming election dates and polls sites available.
No action was taken on this item.
Attachments:
B.
AI-73583
Update related to massive mail out and new voter registration certificates. (Audio Reference 41m:02s)
Ms. Yvonne Ramon stated that 352,000 certificates were mailed out. She encouraged the community to review the certificate and mail the certificates back to the Elections Department to help update their records.
No action was taken on this item.
Ms. Yvonne Ramon stated that 352,000 certificates were mailed out. She encouraged the community to review the certificate and mail the certificates back to the Elections Department to help update their records.
No action was taken on this item.
15.
WIC:
A.
AI-73508
Approval to accept from the WIC State Office a 2020 Starcraft Bus as part of the Hidalgo County WIC Program Inventory with authority for Executive Officer and/or WIC Director to sign documents. (Audio Reference 43m:03s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 15.A.
Vote: 4 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 15.A.
Vote: 4 - 0 -Unanimously
B.
AI-73526
WIC:
Requesting approval for payment for the following invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. (Audio Reference 44m:00s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 15.B.
Vote: 4 - 0 -Unanimously
Requesting approval for payment for the following invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. (Audio Reference 44m:00s)
| Vendor | Location | Account | Service Date | Object | Amount |
| City of Donna | 301 S.8th St. | 01-1655-00 | 09/26/19-09/30/19 | 411 | $7.60 |
| City of Donna | 301 S.8th St. | 01-1821-03 | 09/26/19-09/30/19 | 411 | $5.24 |
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Item 15.B.
Vote: 4 - 0 -Unanimously
Attachments:
16.
Budget & Management:
A.
AI-73516
92nd DC (1100): (Audio Reference 44m:31s)
Approval of salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan:
Sergio Cruz stated a correction: G13S01 corrected to G13S03 & G13S03 corrected to G13S04
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 16.A.
Vote: 4 - 0 – Unanimously
Approval of salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan:
| FROM | TO | |||||||
| Action | Dept/Prg | Slot | Position Title | G/S | Budgeted Salary | Proposed Salary | G/S | Effective Date |
| Promotion | 001-001 | 0003 | Bailiff II (DC) | G13S01 | $54,723.00 | $56,638.00 | G13S03 | 12/2/2019 |
Sergio Cruz stated a correction: G13S01 corrected to G13S03 & G13S03 corrected to G13S04
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 16.A.
Vote: 4 - 0 – Unanimously
B.
AI-73484
1. Approval and acceptance of Order dated October 24, 2019 setting salary of County Auditor, Assistant Auditors, and Budget of the County Auditor for 2020.
2. Approval and acceptance of Order dated October 24, 2019 setting salary of Court Reporters for 2020.
3. Approval of interdepartmental and intradepartmental transfers. (Audio Reference 44m:57s)
Commissioner Torres joined the meeting.
No action was taken on Items 16.B 1, 2, & 3.
2. Approval and acceptance of Order dated October 24, 2019 setting salary of Court Reporters for 2020.
3. Approval of interdepartmental and intradepartmental transfers. (Audio Reference 44m:57s)
Commissioner Torres joined the meeting.
No action was taken on Items 16.B 1, 2, & 3.
Attachments:
C.
Budget Appropriations:
1.
AI-73495
Pct1 Rd. Maint. (1200):
Requesting approval of the Certification of Revenue by the Hidalgo County Auditor in the amount of $136,516.36 from Hidalgo Drainage District No. 1 to fund road expenditures, reimbursements of labor, equipment and appropriation of the same. (Audio Reference 45m:04s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 16.C.
Vote: 5 - 0 -Unanimously
Court proceeded to Open Forum.
Requesting approval of the Certification of Revenue by the Hidalgo County Auditor in the amount of $136,516.36 from Hidalgo Drainage District No. 1 to fund road expenditures, reimbursements of labor, equipment and appropriation of the same. (Audio Reference 45m:04s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 16.C.
Vote: 5 - 0 -Unanimously
Court proceeded to Open Forum.
Attachments:
17.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-73529
A. Presentation of scoring grid for the purpose of HCCC ranking the responses received for the project titled: "Excess Workers Compensation Insurance" for RFP 2019-226-11-13-YZV; (Audio Reference 17m:16s)
Commissioner David Fuentes abstained from any discussion and/or action on Item 17.A.1.A
Martha Salazar stated that there were two responses: Montalvo Insurance who scored 284 and McGriff Seibels & Williams, Inc. who scored 263.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 17.A.1.A.
Vote: 4 - 0 -Unanimously
B. Authority for the Purchasing Department to enter into negotiations and finalize an agreement for action by HCCC with the "qualified" ranked firm of Montalvo Insurance for "Excess Workers Compensation Insurance." (Audio Reference 18m:03s)
Commissioner David Fuentes abstained from any discussion and/or action on Item 17.A.1.B.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 17.A.1.B.
Vote: 4 - 0 -Unanimously
Commissioner David Fuentes abstained from any discussion and/or action on Item 17.A.1.A
Martha Salazar stated that there were two responses: Montalvo Insurance who scored 284 and McGriff Seibels & Williams, Inc. who scored 263.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 17.A.1.A.
Vote: 4 - 0 -Unanimously
B. Authority for the Purchasing Department to enter into negotiations and finalize an agreement for action by HCCC with the "qualified" ranked firm of Montalvo Insurance for "Excess Workers Compensation Insurance." (Audio Reference 18m:03s)
Commissioner David Fuentes abstained from any discussion and/or action on Item 17.A.1.B.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 17.A.1.B.
Vote: 4 - 0 -Unanimously
Attachments:
2.
AI-73545
Action by HCCC for the casting of ballots/votes for seven (7) candidates for Texas Coalition for Affordable Power [TCAP-Aggregation Pool] Board of Directors from the nominees provided. (Audio Reference 18m:20s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval for Judge Cortez to distribute the votes.
Vote: 5 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval for Judge Cortez to distribute the votes.
Vote: 5 - 0 -Unanimously
Attachments:
3.
AI-73563
Discussion, consideration and action entering/approving an "Order" to adopt: Hidalgo County Rules for Conducting a Public Auction for Tax Sales using Online Bidding and Sale pursuant to Texas Tax Code, Chapter 34.01. (Audio Reference 19m:56s)
Martha Salazar stated that there were a couple of observations by the Auditor's Office. One, the imposition of the $750.00 security deposit, which would reinsure commitment of the bidders, in which Salazar stated is refundable. The second observation was the $25.00 technology fee.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 17.A.3.
Vote: 5 - 0 -Unanimously
Legal suggested that upon approval, if the Court would allow some minor modifications to be made to the rules and regulations that have come up through discussions.
Martha Salazar then asked the Court for direction as to proceeding with the procurement aspect of the service, and was granted to proceed.
Martha Salazar stated that there were a couple of observations by the Auditor's Office. One, the imposition of the $750.00 security deposit, which would reinsure commitment of the bidders, in which Salazar stated is refundable. The second observation was the $25.00 technology fee.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 17.A.3.
Vote: 5 - 0 -Unanimously
Legal suggested that upon approval, if the Court would allow some minor modifications to be made to the rules and regulations that have come up through discussions.
Martha Salazar then asked the Court for direction as to proceeding with the procurement aspect of the service, and was granted to proceed.
Attachments:
4.
AI-73527
Acceptance and approval of Letter of Engagement/Agreement for Financial Advisory Services Project with the firm of: Estrada - Hinojosa & Company, Inc., subject to compliance to HB1295. (Audio Reference 22m:15s)
Commissioner Cantu abstained from any discussion and/or action on Item 17.A.4.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 17.A.4.
Vote: 4 - 0 – Unanimously
Commissioner Cantu abstained from any discussion and/or action on Item 17.A.4.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 17.A.4.
Vote: 4 - 0 – Unanimously
Attachments:
5.
AI-73567
Requesting authority to enter into a 37 month agreement for Fire Alarm Monitoring Services, with Safe Guard Fire Security in the amount of $37/month for the following County offices/buildings located at 300 W. Hall Acres, Pharr, TX 78577: (Audio Reference 22m:45s)
| LOCATION | AMOUNT PER YEAR |
| PCT 2-ADM OFFICE | $444.00 |
| HEALTH/WIC PROGRAM OFFICES | $444.00 |
| TAX OFFICE | $444.00 |
| JUSTICE OF THE PEACE AND CONSTABLE OFFICES | $444.00 |
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 17.A.5.
Vote: 5 - 0 – Unanimously
Attachments:
B.
Pct. 4
1.
AI-73590
Action with approval to rescind R/AI-#72811 [CC 11-19-19] for the awarding of "secondary vendor"- Granchelli Construction, LLC [RFB: C-19-212A-11-19] inasmuch as contract document has not been executed since vendor informs County that Pit offered in bid can no longer offer product. (Audio Reference 23m:03s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 17.B.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 17.B.
Vote: 5 - 0 – Unanimously
Attachments:
2.
AI-73540
Acceptance and approval of final negotiated agreement (C-19-300-12-10) for "On-Call Professional Engineering Services for Precinct 4 Road & Bridge, CIP, and Other Projects in General" with TEDSI Infrastructure Group, Inc. (approved CC 11/19/19). (Audio Reference 23m:37s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 17.B.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 17.B.
Vote: 5 - 0 - Unanimously
Attachments:
3.
AI-73479
Acceptance and approval of final negotiated agreement (C-19-299-12-10) for "On-Call Professional Engineering Services for Precinct 4 Road & Bridge, CIP, and Other Projects in General" with L & G Consulting Engineers, Inc. d/b/a L & G Engineering (approved CC 11/19/19). (Audio Reference 23m:56s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 17.B.3.
Vote: 5 - 0 – Unanimously.
Court proceeded to Item 6.A.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 17.B.3.
Vote: 5 - 0 – Unanimously.
Court proceeded to Item 6.A.
Attachments:
18.
Open Forum (Audio Reference 45m:29s)
There were no Open Forum participants.
There were no Open Forum participants.
19.
Closed Session: (Audio Reference 45m:32s)
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, & 551.074 to discuss the following:
Court proceeded into Closed Session.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval to go into Close Session
Vote: 5 - 0 -Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, & 551.074 to discuss the following:
Court proceeded into Closed Session.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval to go into Close Session
Vote: 5 - 0 -Unanimously
A.
Real Estate Acquisition
No action was taken on this item.
No action was taken on this item.
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
No action was taken on this item.
No action was taken on this item.
C.
AI-73607
Pending/potential litigation - Tract numbers RGV-MCS-2222 and RGV-MCS-3001
Reference Item 21.C.
Reference Item 21.C.
D.
AI-73568
Discussion and/or deliberation regarding employment of Director, Facilities Management
Reference Item 21.D.
Reference Item 21.D.
20.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." (Audio Reference 46m:45s)
No action was taken on Item 20.A.
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
No action was taken on Item 20.B.
No action was taken on Item 20.A.
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
No action was taken on Item 20.B.
21.
Open Session: (Audio Reference 46m:02s)
Commissioner Torres did not return from Closed Session.
Commissioner Torres did not return from Closed Session.
A.
Real Estate Acquisition and appropriation for same (Audio Reference 46m:10s)
No action was taken on this item.
No action was taken on this item.
B.
Pending and/or potential litigation (Audio Reference 46m:13s)
No action was taken on this item.
No action was taken on this item.
C.
AI-73608
Pending/potential litigation - Tract numbers RGV-MCS-2222 and RGV-MCS-3001 (Audio Reference 46m:18s)
Valde Guerra stated that the Court will proceed as directed.
Valde Guerra stated that the Court will proceed as directed.
D.
AI-73569
Discussion and/or deliberation regarding employment of Director, Facilities Management (Audio Reference 46m:28s)
Valde Guerra stated as a disclosure, they will be finalizing their candidates and arranging interviews approximately next week.
No action was taken on this item.
Valde Guerra stated as a disclosure, they will be finalizing their candidates and arranging interviews approximately next week.
No action was taken on this item.
22.
Closed Session: (Audio Reference 46m:53s)
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Court did not proceed into Closed Session
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Court did not proceed into Closed Session
23.
Open Session: (Audio Reference 46m:53s)
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Court did not proceed into Open Session.
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Court did not proceed into Open Session.
24.
Adjourn (Audio Reference 47m:15s)
Judge Cortez adjourned the meeting at 11:17 A.M.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval to adjourn the meeting
Vote: 5 - 0 -Unanimously
Judge Cortez adjourned the meeting at 11:17 A.M.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval to adjourn the meeting
Vote: 5 - 0 -Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of December, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 10, 2019.
Signed this 10th day of December 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of December, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 10, 2019.
Signed this 10th day of December 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy