SPECIAL MEETING - December 3, 2019
BE IT REMEMBERED, that on this 3rd day of December A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS December 3, 2019 1:30 P.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call (Audio Reference :18s)
Judge Cortez called the meeting to order at 1:30 P.M.
All members of the Court were present during the roll call, with the exception of Commissioner Cantu, who then later joined the meeting.
Judge Cortez called the meeting to order at 1:30 P.M.
All members of the Court were present during the roll call, with the exception of Commissioner Cantu, who then later joined the meeting.
2.
Prayer (Audio Reference :27s)
The prayer was offered by Raul Sesin.
The prayer was offered by Raul Sesin.
3.
Open Forum (Audio Reference 1m:15s)
There were no participants.
There were no participants.
4.
Approval of Consent Agenda (Audio Reference 1m:21s)
Commissioner Cantu joined the meeting.
Court proceeded to the Approval of the Consent Agenda.
Commissioner Cantu joined the meeting.
Court proceeded to the Approval of the Consent Agenda.
5.
General Operations:
A.
AI -73455
Approval of Second Amendment to Interlocal Agreement between the County of Hidalgo Urban County Program and Hidalgo County Drainage District No. 1 for the construction of drainage structures/improvements of the 2015 GLO Flood Grant Trenton Drain Phase II and III project located in Pct. 4 (Audio Reference 1m:47s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 5.A.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 5.A.
Vote: 5 - 0 - Unanimously
B.
AI -73454
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Surveying Services. (Audio Reference 2m:29s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 5.B.1
Vote: 5 - 0 - Unanimously
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on as needed basis) required for Hidalgo County Drainage District Projects. (Audio Reference 2m:40s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 5.B.2
Vote: 5 - 0 - Unanimously
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of: Quintanilla, Headly & Associates and for the provisions of Professional Surveying Services On-Call (on as needed basis) for Hidalgo County Drainage District Projects. (Audio Reference 3m:07s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 5.B.3
Vote: 5 - 0 -Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 5.B.1
Vote: 5 - 0 - Unanimously
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on as needed basis) required for Hidalgo County Drainage District Projects. (Audio Reference 2m:40s)
| (C-HCDD1-19-082-__-__) | ||
| FIRM NAME: | SCORE: | RANK: |
| Quintanilla, Headley & Associates | 94.00 | |
| SAMES, Inc. | 92.67 | |
| Melden & Hunt, Inc. | 90.33 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 5.B.2
Vote: 5 - 0 - Unanimously
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of: Quintanilla, Headly & Associates and for the provisions of Professional Surveying Services On-Call (on as needed basis) for Hidalgo County Drainage District Projects. (Audio Reference 3m:07s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 5.B.3
Vote: 5 - 0 -Unanimously
Attachments:
6.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -73445
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Jackson Drain Improvement-Budget:310 (Audio Reference 3m:32s)
1. Application for Payment No. 1 in the amount of $41,490.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30
Project Engineer: Jose N. Saldivar,P.E.-HCDD1 PO#638369
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 6.A.
Vote: 5 - 0 -Unanimously
1. Application for Payment No. 1 in the amount of $41,490.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30
Project Engineer: Jose N. Saldivar,P.E.-HCDD1 PO#638369
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 6.A.
Vote: 5 - 0 -Unanimously
Attachments:
B.
AI -73471
1. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements, Mor-Wil, LLC, for RFB No. HCDD1-19-077-11-27, “ Hidlago County Precinct No. 4 J-09 Phase IV Rural Drainage Development 2012 Bond Project", Base Bid and Alternate 1, in the total amount $840,789.07, as recommended by HCDD1 Engineer IV, Jose Noe Saldivar, P.E, (subject to Legal Approval and Compliance with HB1295). (Audio Reference 03m:57s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 6.B.1.
Vote: 5 - 0 - Unanimously
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". (Audio Reference 04m:31s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 6.B.2
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 6.B.1.
Vote: 5 - 0 - Unanimously
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". (Audio Reference 04m:31s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Item 6.B.2
Vote: 5 - 0 - Unanimously
Attachments:
7.
General Fund:
A.
AI -73470
Requesting authority to advertise and approval of plans and specifications developed by, HCDD1 Engineer IV, Jose Noe Saldivar, P.E., for: “Hidalgo Drain & Dicker Road Box Culvert Crossing)” -RFB No. HCDD1-20-001-12-27, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. (Audio Reference 04m:57s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 7.A.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 7.A.
Vote: 5 - 0 – Unanimously
8.
Closed Session: (Audio Reference 5m:22s)
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Court did not proceed into Closed Session.
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Court did not proceed into Closed Session.
A.
Real Property (Tex. Gov't Code 551.072)
No action was taken on this item.
No action was taken on this item.
B.
Personnel Matters (Tex. Gov't. Code 551.074)
No action was taken on this item.
No action was taken on this item.
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
No action was taken on this item.
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
No action was taken on this item.
9.
Open Session:
Court did not proceed to Open Session.
Court did not proceed to Open Session.
A.
Possible Action of Real Estate Acquisition
No action was taken on this item.
No action was taken on this item.
B.
Possible Action on Pending and/or Potential Litigation
No action was taken on this item.
No action was taken on this item.
10.
Adjourn (Audio Reference 05m:31s)
Judge Cortez adjourned the meeting at 1:35 P.M.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 5 - 0 -Unanimously
Judge Cortez adjourned the meeting at 1:35 P.M.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 5 - 0 -Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of December, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 3, 2019.
Signed this 3rd day of December 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of December, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 3, 2019.
Signed this 3rd day of December 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy