SPECIAL MEETING - December 30, 2019
BE IT REMEMBERED, that on this 30th day of December A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 30, 2019 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval of the Consent Agenda with the exception of Items 9.A & 9.B.
Vote: 5 - 0 – Unanimously
1.
AI-73804
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-73805
Presentation of Fund Information Report
Attachments:
3.
2019 Intradepartmental transfers:
A.
AI-73768
2019 - Pct 1 R&B (1200)
Attachments:
B.
AI-73761
2019 - Executive Office (1100)
Attachments:
C.
AI-73749
2019 - Constable Precinct 5 (1100)
Attachments:
D.
AI-73709
2019 - Health & Human Services Dept. / PHHS (1293)
E.
AI-73728
2019 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
F.
AI-73733
2019 - Health & Human Services Dept. - TB State (1293)
Attachments:
G.
AI-73722
2019 - Pct. 3 Rd. Maint. (1200)
Attachments:
H.
AI-73734
2019 - Pct.4 Sanitation (1100)
Attachments:
I.
AI-73718
2019 - Elections (1100)
Attachments:
4.
2020 Intradepartmental transfers:
A.
AI-73751
2020 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
5.
2020 Interdepartmental transfers:
A.
AI-73767
Co Treasurer (1100):
Approval of 2020 interdepartmental transfer from Co. Wide Admin to Co. Treasurer in the total amount of $242.38
Approval of 2020 interdepartmental transfer from Co. Wide Admin to Co. Treasurer in the total amount of $242.38
Attachments:
6.
Planning Department:
A.
AI-73781
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
7.
Tax Refunds:
A.
AI-73750
| Account Number | Payer | Amount |
| A6585.02.000.0118.00 | Weyer Michael A | $3,487.89 |
| C6320.82.001.0591.00 | Cantera Operating LLC | $7,356.82 |
| I0867.82.001.0591.00 | Cantera Operating LLC | $7,433.82 |
| T0807.02.000.0015.00 | Wendland Paul D & Ofelia B | $2,631.24 |
| T2200.99.003.0026.01 | Liberty Transportation and Construction L | $3,984.19 |
| W7320.00.000.0063.00 | Garza Rogelio | $4,120.10 |
| W7320.00.000.0063.00 | Garza Rogelio | $4,117.35 |
Attachments:
8.
Membership Dues/Certifications:
A.
AI-73763
Texas A&M AgriLife Extension Service:
Requesting approval for payment of 2020 Membership Dues totaling $1,000.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor).
Requesting approval for payment of 2020 Membership Dues totaling $1,000.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor).
Attachments:
B.
AI-73742
WIC:
Approval to pay 2020 Annual Membership dues to the Texas Association of Local WIC Directors (TALWD) for Clarissa Ramirez, WIC Director in the amount of $125.00. Requisition #(406527) with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Approval to pay 2020 Annual Membership dues to the Texas Association of Local WIC Directors (TALWD) for Clarissa Ramirez, WIC Director in the amount of $125.00. Requisition #(406527) with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
C.
AI-73719
Requesting approval to pay the 2020 (ASPA) American Society for Public Administration membership dues in the amount of $120.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $140.00 for Annette Muñiz, Chief Deputy, in the combined amount of $260.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
D.
AI-73721
Requesting approval to pay the 2020 membership dues for (iGO) International Association of Government Officials, an association that was formed by the merger of IACREOT and NACRC, in the amount of $200.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
E.
AI-73717
Requesting approval to pay the 2020 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the amount of $50.00 for five (5) individuals, for a grand total of $250.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
9.
Budget & Management:
A.
AI-73712
1. Approval of reimbursement in the amount of $1,047,512.87 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/05/19 to 12/18/19 (Audio Reference 7m:40s)
2. Approval of wire transfer to cover claims paid.
Commissioner David Fuentes abstained from any discussion and/or action on Item 9.A.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 9.A.1&2
Vote: 4 - 0 -Unanimously
| 12/05-11/19 | $ 544,205.56 |
| 12/12-18/19 | $ 503,307.31 |
| TOTAL | $1,047,512.87 |
Commissioner David Fuentes abstained from any discussion and/or action on Item 9.A.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 9.A.1&2
Vote: 4 - 0 -Unanimously
Attachments:
B.
AI-73711
Self-Insured (2202): (Audio Reference 7m:40s)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 1-15, 2019 in the amount of $29,537.92 and requesting approval of wire transfer.
Commissioner David Fuentes abstained from any discussion and/or action on Item 9.B.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 9.B
Vote: 4 - 0 -Unanimously
Commissioner David Fuentes abstained from any discussion and/or action on Item 9.B.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 9.B
Vote: 4 - 0 -Unanimously
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-73740
Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Texas Constitution Art. 3 Sec. 52, to include but not limited to table cloths, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events effective upon approval and through 12-31-20.
Attachments:
B.
AI-73739
Requesting approval of payment of invoice # 2 in the amount $14,123.18 submitted by Strada Group Developing Solutions, in connection with the consulting, design, and construction engineering for the "Solar Light Project Monte Alto" for Pct. 1.
Attachments:
C.
AI-73778
Requesting acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #3 Contract# C-18-142-05-08 for Five (5) Bus Shelters with accessible parking (PO#789747):
| INVOICE # | AMOUNT |
| 10031805 | $3,805.60 |
Attachments:
D.
AI-73566
Requesting approval of Supplemental Agreement No. 1 to current contract [C-15-427-12-15] with L&G Consulting Engineers, professional services for, "FM 676 (Mile 5) from SH 107 (Conway) to Taylor" for Precinct No. 3, to revise Exhibit "D" -Contract Rates.
Attachments:
E.
AI-73759
Requesting approval and authorization for payment for the following invoices to Safeguard Fire Security, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
| Date | Vendor Name | Invoice # | Amount |
| 8/20/2018 | SAFEGUARD FIRE SECURITY | 8743 | $142.75 |
| 12/26/2018 | SAFEGUARD FIRE SECURITY | 9028 | $142.75 |
Attachments:
F.
AI-73756
WIC:
Requesting approval to pay the past due balance of $25.00 to the City of Alamo as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. Invoice was lost in the mail.
Requesting approval to pay the past due balance of $25.00 to the City of Alamo as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. Invoice was lost in the mail.
Attachments:
G.
AI-73729
Requesting approval to enter into a service agreement (on an as needed basis) with Language Line Solutions awarded vendor through the State of Texas [Dept. of Information Resources Contract] DIR-TSO-4151 [expiration 5/10/2022]subject to compliance with Form 1295.
Attachments:
H.
AI-73744
Requesting approval of Application Payment No. 2 in the amount of $90,875.27 for services rendered in connection with the "Construction Manager at Risk (CMAR) for the Pct. 1 Tax Office Project GMP Amendment #1" as submitted by Erickson Construction, LLC.
Attachments:
I.
AI-73748
County Auditor is requesting action to remove Asset No. 38202 - (95000 Ser 72x36 Desk Ped Walnut) from the inventory list with supporting documentation attached.
Attachments:
J.
AI-73708
Action to accept rebate check from The Local Government Purchasing Cooperative (BUY BOARD) in the amount of $ 71,545.00 [check #00017875] for the period of 2018-2019 of the COOPERATIVE PURCHASING PROGRAM.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of December, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 30, 2019.
Signed this 30th day of December 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of December, 2019
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 30, 2019.
Signed this 30th day of December 2019
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy