SPECIAL MEETING - January 14, 2020
BE IT REMEMBERED, that on this 14th day of January A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS January 14, 2020 9:45 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call (Audio Reference :07s)
Judge Cortez called the meeting to order at 9:47 A.M.
All members of the Court were present with the exception of Commissioner David Fuentes.
Judge Cortez called the meeting to order at 9:47 A.M.
All members of the Court were present with the exception of Commissioner David Fuentes.
2.
Prayer (Audio Reference :33s)
Prayer was offered by Raul Sesin.
Prayer was offered by Raul Sesin.
3.
Open Forum (Audio Reference 1m:57s)
There were no Open Forum participants.
There were no Open Forum participants.
4.
Approval of Consent Agenda (Audio Reference 2m:01s)
The Court proceeded to the approval of the Consent Agenda.
The Court proceeded to the approval of the Consent Agenda.
5.
General Operations:
A.
AI -73895
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Sale and Removal of Fill Dirt -Located at Mile 6 West Road-Outfall ''C'''', RFB No. HCDD1-20-005-02-05, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. (Audio Reference 2m:12s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 5.A.
Vote: 4 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 5.A.
Vote: 4 - 0 -Unanimously
Attachments:
B.
AI -73946
Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-19-082-01-14, with Quintanilla, Headley & Associates, Inc., as it relates to Professional Surveying Services On Call (on as needed basis) to the Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on December 3, 2019 (AI# 73454). (Audio Reference 2m:28s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 5.B.
Vote: 4 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 5.B.
Vote: 4 - 0 -Unanimously
Attachments:
C.
AI -73908
Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Pool of Professional Services" for the following;
1. Surveying Services - RFQ No. HCDD1-20-007-02-05
2. Professional Engineering Services - RFQ No. HCDD1-20-006-02-05
for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors. (Audio Reference 3m:03s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 5.C.
Vote: 4 - 0 - Unanimously
1. Surveying Services - RFQ No. HCDD1-20-007-02-05
2. Professional Engineering Services - RFQ No. HCDD1-20-006-02-05
for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors. (Audio Reference 3m:03s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 5.C.
Vote: 4 - 0 - Unanimously
Attachments:
6.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -73964
Requesting authority to advertise and approval of plans and specifications developed by project engineer, L&G Engineering, for: Hidalgo County Drainage District No. 1 -"Mission Inlet Drainage Improvements Project (Section C & F -Balboa Estates Area Drainage Improvements)" -RFB No. HCDD1-20-002-02-05, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. (Audio Reference 3m:42s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 6.A.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 6.A.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI -73957
Budget 300-J09 Drain
1. Approval of Certificate of Construction Completion from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase III Drain Improvement. (Audio Reference 4m:12s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 6.B.1
Vote: 4 - 0 - Unanimously
2. Approval of Application for Payment No. 11-Retainage in the amount of $132,577.47 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase III Drain Improvements.
Engineer: Jose N. Saldivar, P.E. -HCDD1 (Previously Tedsi Infrastructure Group)
PO#634761 (Audio Reference 4m:31s)
Raul Sesin stated a correction on the payment number. The correct payment number is 12.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 6.B.2
Vote: 4 - 0 - Unanimously
1. Approval of Certificate of Construction Completion from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase III Drain Improvement. (Audio Reference 4m:12s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 6.B.1
Vote: 4 - 0 - Unanimously
2. Approval of Application for Payment No. 11-Retainage in the amount of $132,577.47 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase III Drain Improvements.
Engineer: Jose N. Saldivar, P.E. -HCDD1 (Previously Tedsi Infrastructure Group)
PO#634761 (Audio Reference 4m:31s)
Raul Sesin stated a correction on the payment number. The correct payment number is 12.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 6.B.2
Vote: 4 - 0 - Unanimously
Attachments:
7.
General Fund:
A.
AI -73919
Requesting acceptance and approval of Work Authorization No. 4 in the amount of $27,473.75 as submitted by Millennium Engineers Group, Inc., in relation to professional CMT Services for: "Trenton Drain Phase 3 -Drainage Improvements (Chnage Order)" through awarded Contract No. C-HCDD1-19-031-04-09 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295) (Audio Reference 4m:59s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 7.A.
Vote: 4 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Item 7.A.
Vote: 4 - 0 -Unanimously
Attachments:
B.
AI -73921
Requesting acceptance and approval of Work Authorization No. 5 in the amount of $69,880.00 as submitted by Millennium Engineers Group, Inc., in relation to professional CMT Services for: "Trenton Drain Phase 3 -Drainage Improvements" through awarded Contract No. C-HCDD1-19-031-04-09 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295) (Audio Reference 5m:29s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 7.B.
Vote: 4 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item 7.B.
Vote: 4 - 0 -Unanimously
Attachments:
8.
Budget Amendments:
A.
AI -73976
Approval of Budget Amendments to fund awarded contracts for the 2018 Bond Referendum Projects in the amount of $930,512.02. (Audio Reference 5m:58s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 8.A.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 8.A.
Vote: 4 - 0 - Unanimously
Attachments:
9.
Right of Way Acquisitions:
A.
AI -73926
Discussion and Approval of Resolution recognizing the necessity of acquiring easements or rights of way or fee title i connection with the construction of La Joya Watershed Improvement Project - Penitas Basin in Hidalgo County, Texas and for the acquisition of said easements or rights of way or fee title by eminent domain or otherwise. (Audio Reference 6m:12s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 9.A.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Item 9.A.
Vote: 4 - 0 - Unanimously
Attachments:
10.
Closed Session: (Audio Reference 6m:39s)
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
The Court proceeded into Closed Session at 9:54 A.M.
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
The Court proceeded into Closed Session at 9:54 A.M.
A.
Real Property (Tex. Gov't Code 551.072)
Reference Item 11.A.
Reference Item 11.A.
B.
Personnel Matters (Tex. Gov't. Code 551.074)
Reference Item 11.B.
Reference Item 11.B.
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
No action was taken on this item.
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
No action was taken on this item.
11.
Open Session: (Audio Reference 6m:56s)
The Court resumed to Open Session.
The Court resumed to Open Session.
A.
Possible Action of Real Estate Acquisition (Audio Reference 7m:01s)
No action was taken on this item.
No action was taken on this item.
B.
Possible Action on Pending and/or Potential Litigation (Audio Reference 7m:02s)
No action was taken on this item.
No action was taken on this item.
12.
Adjourn (Audio Reference 7m:04s)
Judge Cortez adjourned the meeting at 10:08 A.M.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 4 - 0 -Unanimously
Judge Cortez adjourned the meeting at 10:08 A.M.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 4 - 0 -Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of January, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 14, 2020.
Signed this 14th day of January 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of January, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 14, 2020.
Signed this 14th day of January 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy