Skip to main content

AgendaQuick™

Minutes for CC CONSENT AGENDA SPECIAL MTG

SPECIAL MEETING - April 21, 2020

BE IT REMEMBERED, that on this 21st day of April A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE ELLIE TORRES
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
April 21, 2020
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on the Consent Agenda with the exception of items 9.A, 9.B, 10.D, and 10.F to be pulled for further discussion.
                                                        
 Vote: 4 - 0 – Unanimously

 
1.
AI-75239
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
 
Auditor's Office:
 
A.
AI-75240
Presentation of Fund Information Report
Attachments:
 
3.
 
2020 Intradepartmental transfers:
 
A.
AI-75198
2020 - WIC (1292)
Attachments:
 
B.
AI-75209
2020 - County Treasurer (1100)
Attachments:
 
C.
AI-75171
2020- Jail (1100)
Attachments:
 
C.
AI-75229
2020 - HIDTA FY2019 Grant (1291)
Attachments:
 
D.
AI-75139
2020 - WIC - LAC Center (1292)
Attachments:
 
E.
AI-75185
2020 - DA CCP59 (1223)
Attachments:
 
F.
AI-75183
2020 - CRIM DA (1100)
Attachments:
 
G.
AI-75184
2020 - DA CIVIL LITIGATION (1100)
Attachments:
 
H.
AI-75170
2020 - Health & Human Services Dept. / IMM (1293)
Attachments:
 
4.
 
2020 Interdepartmental transfers:
 
A.
AI-75249
Pct 2 Javelina Drive Ext Project (1200):
Approval of 2020 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Javelina Drive Extension Project in the amount of $60,000.00 to fund project expenditures.
Attachments:
 
B.
AI-75172
Pct. #4:
Approval of interdepartmental transfer from Pct.4 Rd Maint (program 007) to Pct.4 Drain Imprv (program 036) in the amount of $50,002.05. Transfer will fund fuel expenses related to Pct.4 Drainage Department activities.
Attachments:
 
C.
AI-75243
CO2017-PCT4 (1351):
Approval of 2020 interdepartmental transfer from program 201 (C.CHVZ REALIGNMENT SH107-LND) to program 193 (MECHANIC SHOP-BUILDINGS) in the amount of $7,250 to fund expenses related to Mechanic Shop.
 
D.
AI-75242
Pct.4 TXDOT (1315):
Approval of 2020 interdepartmental transfer from program 030 (10TH ST SH107-FM1925) to program 150 (N ALAMO RD FM1925-½MILE N) in the amount of $7,250 to fund expenses related to N. Alamo Rd.
 
5.
 
Planning Department:
 
A.
AI-75186
1.  Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)

2.  Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
B.
AI-75142
1. Reimbursement of Financial Guarantee
a. Las Palmas Del Norte No. 3 Ph. II Subdivision - Pct. 3 (Noralinda G. Garza) (Mile 5 North Road & La Homa Road)
 *Reimbursement request: $1,500.00 for (1) OSSF. 
 
C.
AI-75254
1. PIPELINE AND UTILITY PERMITS 
a. Applicant: Spectrum (Dcomm Inc. Project No. 1204287-SMN5)
 Proposed location of Power Supply Pole:  East of Alton Spring Street approximately 130.00 feet south of Jessica Avenue. (Pct. 3)
 
b. Applicant: Spectrum (Dcomm Inc. Project No. 1479031-PAC6)
 Proposed location of Power Supply Pole:  South side of Minnesota Road approximately 60.00 feet west of Gina Avenue. (Pct. 1)
 
c. Applicant: Spectrum (Dcomm Inc. Project No. 1479031-PAC7)
 Proposed location of Power Supply Pole:  South side of Minnesota Road approximately 60.00 feet west of Olga Avenue. (Pct. 1)
 
d. Applicant: Spectrum (Dcomm Inc. Project No. 1204287-SMN8)
 Proposed location of Power Supply Pole:  East side of Alton Spring Street approximately 150.00 feet south of Tray Leal Avenue.
(Pct. 3)
 
6.
 
Monthly Fee Reports:
 
A.
AI-75135
District Attorney's Office Check Fraud Fees Monthly Report -  2020 March
Attachments:
 
7.
 
Tax Refunds:
 
A.
AI-75146
ACCOUNT NUMBER PAYER AMOUNT
R3860.00.000.0001.00 WAL-MART REAL ESTATE BUSINES TRUST $99,952.47
S3003.00.000.001A.00 WAL-MART REAL ESTATE BUSINESS $90,695.81
W2630.00.001.0001.00 WAL-MART REAL ESTATE BUS TRUST $131,152.43
Attachments:
 
8.
 
Adult Probation:
 
A.
AI-75138
Adult Probation - DWI CRT (1289)
Approval of certification of revenues by the Co. Auditor for the DWI Grant program income and appropriation of same as follows:
Month Amount
January $1,282.00
February $2,666.00
March $1,690.00
 
9.
 
Budget & Management:
 
A.
AI-75162
1.  Approval of reimbursement in the amount of $1,189,311.78 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 04/02/20 to 04/15/20. (Audio Reference 24m:47s)
04/02-08/20 $  355,326.97
04/09-15/20 $  833,984.81
TOTAL $1,189,311.78
2.  Approval of wire transfer to cover claims paid.

Valde Guerra stated for the record that Commissioner Fuentes abstained from any discussion and/or action on item 9.A.

Commissioner Flores rejoined the meeting.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 9.A.

Vote: 4 - 0 -Unanimously
 
B.
AI-75163
Self-Insured (2202): (Audio Reference 24m:47s)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 1-15, 2020 in the amount of $41,798.19 and requesting approval of wire transfer.

Valde Guerra stated for the record that Commissioner Fuentes abstained from any discussion and/or action on item 9.B.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 9.B.

Vote: 4 - 0 -Unanimously
 
10.
 
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-75196
County Wide:
1. For acknowledgement purposes only-Notice submitted to Hidalgo County of name change from Longhorn Paving & Oilfield Services to "Longhorn Services, Inc.", currently is awarded contract for the "Expansion of Water Extraction (De-watering) Services" #C-19-154A-06-18;
 
2. Requesting authority to exercise the one (1) year extension [under the same rates, terms, and conditions] with Longhorn Services, Inc. previously known as "Longhorn Paving & Oilfield Services" as provided in the current contract agreement C-19-154A-06-18 - "Expansion of Water Extraction (De-Watering) Services";
 
3. Requesting authority to exercise the one (1) year extension [under the same rates, terms, and conditions] with Mo-Vac Environmental,Inc. as provided in the current contract agreement C-19-154B-06-18 - "Expansion of Water Extraction (De-Watering) Services".

D. Requesting authority to exercise the one (1) year extension [under the same rates, terms, and conditions] with Ygriega Environmental Services, Inc. as provided in the current contract agreement C-19-154C-06-18 - "Expansion of Water Extraction (De-Watering) Services".
 
B.
AI-75197
Requesting approval of a Commercial Alarm Monitoring Agreement upgrade with Superior Alarms from 3g to LTE for the County Treasurers Dept. in the amount of $99.00.   
 
C.
AI-75247
Pursuant to current agreement C-16-287-02-06 ( page 2, # 3) between Hidalgo County and Texas Land Reclamation dba UTW Tire Collection Services exercising the month to month provision to have no lapse in services while new bid is reviewed and analyzed.

 
D.
AI-75248
Approval to exercise the first extension of (2) year (1) one year term as  permitted in the current contract agreement C-18-180-05-21, under the same rates, terms, and conditions with Catholic Diocese of Brownsville "Employee Physical & Mental Wellness Program"effective May 22, 2020 - thru May 21,2021. (Audio Reference 25m:12s)

Valde Guerra stated for the record approval subject to the submission of the 1295 form to the Purchasing Department and the Auditor's Office.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 10.D subject to the 1295 form submission to the Purchasing Department and the Auditor's Office.
                                                                              
 Vote: 5 - 0 – Unanimously
Attachments:
 
E.
AI-75192
Requesting approval to enter into a thirty six (36) month burglar alarm monitoring service agreement with Superior Alarms and the purchase of a wireless security system with installation for the Tax Office located in Elsa in the total amount of $1,921.00. 
 
F.
AI-75213
Info Tech: (Audio Reference 25m:43s)
1. Requesting authority to purchase from Virtru Corporation through an authorized reseller awarded vendor through OMNIA Cooperative Purchasing Program with a possible one (1) year renewal term, for email data encryption, unless either party provides written notice of its intent not to renew the agreement at least thirty (30) days prior to the expiration of the Initial Term or the then current Renewal Term, as applicable. Subject to Legal recommended modifications and subject to compliance with Form 1295.
2. Requesting authority for Daniel Salinas, Director of Information Technology to execute agreement. 

Valde Guerra stated for the record approval subject to the submission of the 1295 form to the Purchasing Department and the Auditor's Office.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M FLORES, the Court made a UNANIMOUS vote of approval on item 10.F subject to the 1295 form submission to the Purchasing Department and the Auditor's Office.
                                                                              
 Vote: 5 - 0 – Unanimously
Attachments:
 
G.
AI-75150
Approval of Application for Payment No. 35 in the amount of $448.91 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E.
Attachments:
 
H.
AI-75231
Approval of Application for Payment No. 3 in the amount of $37,650.40 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 Las Milpas Park Youth Facility Project GMP Amendment #2", through Contract# C-17-324-07-17, and as certified for payment by the project engineer, B2Z Engineering, LLC.
 
I.
AI-75233
Approval of Application for Payment No. 13 in the amount of $54,851.57 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E.
 
J.
AI-75230
Approval of Application for Payment No. 1 in the amount of $2,000.00 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 North San Juan Park Swimming Pool Project" , through Contract No. C-19-264-10-08, and as certified for payment by the project engineer, B2Z Engineering, LLC.
 
K.
AI-74872
1. Requesting approval of Application for Payment No. 13 (Final Payment) in the amount of $11,368.05 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.;

2. Requesting approval of Application for Payment No. 14 (Retainage Release) in the amount of $80,319.64 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
 
L.
AI-75225
Health & Human Services:
Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec 52 for the purpose of outreach items commencing with the COVID-19 event including, but not limited to: 16" Giant Fly Swatter and MaxGlide Click Tropical Pen for a period of 04/21/2020 to 12/31/2020.  
Attachments:
 
M.
AI-75189
Approval to exercise the automatic one (1) year renewal as stated in the current "Memorandum of Understanding: (MOU) #C-07-255-05-08 for the "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department effective June 25,2020.
Attachments:
 
N.
AI-75210
Requesting approval of Application Payment No. 6 in the amount of $145,791.45 for services rendered in connection with the "Construction Manager at Risk (CMAR) for the Pct. 1 Tax Office Project GMP Amendment #1" as submitted by Erickson Construction, LLC.
 
O.
AI-75188
Requesting approval to purchase (1) Chevrolet Silverado 1500 from awarded vendor, Lake Country Chevrolet, through our membership/participation with the cooperative Goodbuy, contract 20-8F000  in the total amount of $40,325.25;  transaction include vehicle, delivery and applicable fees under Req 413642
 
P.
AI-75154
Approval of clarification/correction to AI-74953 approved on  3/24/20 to correct the clerical error of the work authorization no. from 2 to 3 and thus continue the order of the numbers. 
Attachments:
 
Q.
AI-75147
Requesting authority to exercise the second thirty (30) day extension as permitted under the current agreement for Consulting Services with vendor, Judith L. Branham, for the Domestic Relations Office (DRO).
 
R.
AI-75164
Requesting approval to pay invoice# 10035368 in the amount of $9,448.50 for professional engineering services rendered in connection with Hidalgo County Texas A & M Agrilife Extension -WA# 4 by Halff Associates, Inc.
Attachments:
 
S.
AI-75137
Sheriff's Office:
Requesting authority to exercise the one (1) year extension [under the same rates, terms, and conditions] with Bode Cellmark Forensics, Inc. as provided in the current contract agreement C-19-085-05-21- "DNA Testing Lab Services".
Attachments:
 
T.
AI-75143
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Vendor Invoice Date Invoice # Amount PO#
L&G Consulting Engineers, Inc. 3/31/20 11328061 $12,577.44 811639
Attachments:
 
U.
AI-75226
Approval of the addition of the fuel cards/users including, but not limited to, the following:
1. Hidalgo County Health & Human Services - Fuel card user
2. Hidalgo County Emergency Management - Fuel cards
3. Hidalgo County Constable Pct No. 3 - Fuel cards
 
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 21st day of April, 2020

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Carolyn Thornton, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 21, 2020.

Signed this 23rd day of April 2020




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Carolyn Thornton, Deputy