SPECIAL MEETING - May 19, 2020
BE IT REMEMBERED, that on this 19th day of May A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT May 19, 2020 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 22m:23s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on the Consent Agenda, with the exception of items 11.A 1 & 2 and 12.F to be pulled for further discussion.
Vote: 5 - 0 – Unanimously
1.
AI-75596
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-75597
Presentation of Fund Information Report
B.
AI-75587
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collections reports.
Attachments:
C.
AI-75588
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
Attachments:
3.
2020 Intradepartmental transfers:
A.
AI-75458
2020 - Pct 2 Sanitation (1100)
Attachments:
B.
AI-75560
2020 - Pct 1 R&B (1200)
Attachments:
C.
AI-75595
2020 - Pct.4 Drain Imprv (1200)
Attachments:
D.
AI-75576
2020 - Pct.4 Linn SM Veterans Park (1301)
Attachments:
E.
AI-75545
2020 - District Attorney (1100)
Attachments:
F.
AI-75547
2020 - DA Civil Litigation (1100)
Attachments:
G.
AI-75548
2020 - Grand Jury (1100)
Attachments:
H.
AI-75525
2020 - Sheriff's Federal Sharing - US Justice (1229)
Attachments:
I.
AI-75517
2020 - Constable Pct. 2 (1100)
Attachments:
4.
2020 Interdepartmental transfers:
A.
AI-75572
Approval of 2020 interdepartmental transfer from Pct.4 Parks (program 009) & Pct.4 Emergency Srv (program 187) to Pct.4 CRC Endowment (progarm 186) in the amount of $7,080.00. Transfer will fund movies at the park project.
Attachments:
5.
Planning Department:
A.
AI-75528
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-75506
District Attorney's Office Check Fraud Fees Monthly Report - 2020 April
Attachments:
7.
Executive Office:
A.
AI-75598
Insurance:
Approval of payment for invoice dated 4/09/2020 in the amount of $29,006.58 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2020 County Wide Commercial Property Policy, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Approval of payment for invoice dated 4/09/2020 in the amount of $29,006.58 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2020 County Wide Commercial Property Policy, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
B.
AI-75522
Insurance:
Approval to process payment of invoices from Wright National Flood Insurance Company for flood insurance policies of county locations (as attached) with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor and authority for County Executive Officer to sign all related documents.
Approval to process payment of invoices from Wright National Flood Insurance Company for flood insurance policies of county locations (as attached) with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor and authority for County Executive Officer to sign all related documents.
Attachments:
8.
IT Department:
A.
AI-75555
Requesting approval to execute disconnection requests for Spectrum Fiber Services for the Hidalgo County locations listed and allow the IT Department Director to authorize and sign disconnection requests for remaining Hidalgo County locations.
Attachments:
9.
County Judge's Office:
A.
AI-75438
Resolution to Create the Spirit of the Valley Award
Attachments:
10.
Tax Refunds:
A.
AI-75554
| Account Number | Payer | Amount |
| 80280.90.000.0002.63 | AT & T | $7,941.20 |
| E6510.00.000.0070.00 | CORELOGIC | $2,730.17 |
| P5000.04.000.0034.00 | CORELOGIC | $2,817.63 |
| W3780.00.000.0029.00 | WELLS FARGO BANK | $8,077.38 |
Attachments:
B.
AI-75553
| Account Number | Payer | Amount |
| C0700.00.114.0015.10 | SOLIS JAVIER | $3,868.55 |
| C8353.03.000.0020.00 | RANGEL FELIX & ERIKA E | $5,639.16 |
| L1956.01.000.0010.00 | VALDEZ JOSE JR & MARIA C | $5,426.72 |
Attachments:
11.
Budget & Management:
A.
AI-75521
1. Approval of reimbursement in the amount of $1,082,197.97 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 04/30/20 to 05/13/20. (Audio Reference 22m:35s)
2. Approval of wire transfer to cover claims paid.
Valde Guerra stated for the record that Commissioner Fuentes abstained from any discussion and/or action on Consent Agenda items 11.A.1 & 2.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda items 11.A.1 & 2.
Vote: 4 - 0 – Unanimously
| 04/30-30/20 | $ 4,026.97 |
| 05/01-06/20 | $ 520,723.54 |
| 05/07-13/20 | $ 557,447.46 |
| TOTAL | $1,082,197.97 |
Valde Guerra stated for the record that Commissioner Fuentes abstained from any discussion and/or action on Consent Agenda items 11.A.1 & 2.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda items 11.A.1 & 2.
Vote: 4 - 0 – Unanimously
Attachments:
B.
Interfund transfers:
1.
AI-75590
Transfers In-General Fund (1285):
Approval of 2020 interfund transfer from Co. Wide Adm.-Contingency (1100) to Transfers In-General Fund (1285) in the amount of $18,257.48 to fund the remaining portion of the salary & fringe benefits for the Deputy Constable position under the Interlocal Agreement between Hidalgo County Constable Pct. 3 and Irrigation District #6.
Approval of 2020 interfund transfer from Co. Wide Adm.-Contingency (1100) to Transfers In-General Fund (1285) in the amount of $18,257.48 to fund the remaining portion of the salary & fringe benefits for the Deputy Constable position under the Interlocal Agreement between Hidalgo County Constable Pct. 3 and Irrigation District #6.
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-75583
Approval to permit Herrcon the awarded JOC for the Pct. #1 generator project to issue a check in the amount of $3030.67 [inclusive of expedited services/Memorial Day Holiday] to AEP for the work required for the installation of transfer switch and or other electrical requirements for the generator so as to not interrupt services to HC residents with authority to reimburse Herrcon for that cost.
Attachments:
B.
AI-75571
Requesting approval of Application Payment No. 7 in the amount of $136,266.48 for services rendered in connection with the "Construction Manager at Risk (CMAR) for the Pct. 1 Tax Office Project GMP Amendment #1" as submitted by Erickson Construction, LLC.
Attachments:
C.
AI-75559
Precinct #4
Approve Restatement of Public Purpose Declaration [C-AI# 75344/ CC 05/05/20/] and add items including, but not limited, to the following: 5 Section Pocket Micro Mini Folding Umbrella (42"Arc) and printed hand fans: along with the previous Exhibit A attached as supporting documentation.
Attachments:
D.
AI-75538
County Court #1:
Requesting approval of One (1) 36 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435]; Requisition# 414690 Months Model Monthly Payment $343.24
Requesting approval of One (1) 36 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435]; Requisition# 414690 Months Model Monthly Payment $343.24
Attachments:
E.
AI-75531
93rd State District Court:
Approval of one (1) 36 month copier lease with Canon Financial Services, Inc., through DIR-CPO-4437; with delivery and servicing to be provided by local authorized reseller, Copy Graphics, Inc.
| Requisition# | Months | Model | Monthly Payment |
| 00413988 | 36 | ImageRUNNER ADVANCE DX-4725i | $188.47 |
Attachments:
F.
AI-75490
Requesting approval to enter into a thirty six (36) month Commercial Alarm Monitoring Agreement for burglar monitoring services with Superior Alarms, execute the Commercial Equipment Purchase Agreement for the purchase of a wireless security system with installation for WIC Office located in Sullivan City, Texas in the total amount of $2,690.00. (Audio Reference 23m:08s)
Valde Guerra stated a correction to the the total amount. In which the amount should state $1,790.00, and not $2,690.00.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 12.F with the corrected amount of $1,790.00.
Vote: 5 - 0 – Unanimously
The court proceeded to Open Forum on the regular Commissioners' Court Agenda.
Valde Guerra stated a correction to the the total amount. In which the amount should state $1,790.00, and not $2,690.00.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 12.F with the corrected amount of $1,790.00.
Vote: 5 - 0 – Unanimously
The court proceeded to Open Forum on the regular Commissioners' Court Agenda.
Attachments:
G.
AI-75585
Approval of Application for Payment No. 5 in the amount of $894,682.71 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
H.
AI-75515
Approval of Application for Payment No. 14 in the amount of $30,261.30 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
I.
AI-75529
Requesting approval payment for invoice #40086 under Work Authorization #7 submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided under C-17-243-09-05 for Preliminary Design & Construction Phase Services of Justice Center Bldg in the amount of $495.86.
Attachments:
J.
AI-75514
Authority to exercise the one (1) year extension option [provided under current contract] for "Pipes & Miscellaneous Items," for Hidalgo County, (under the same rates, terms and conditions) for the following:
1. Rio Valley Pipe DBA CAPA (E-20-043-05-19)
2. Aguaworks Pipe & Supply (E-20-043A-05-19)
3. Core and Main LP (E-20-043B-05-19)
4. ACT Pipe & Supply, Inc. (E-20-043C-05-19);
1. Rio Valley Pipe DBA CAPA (E-20-043-05-19)
2. Aguaworks Pipe & Supply (E-20-043A-05-19)
3. Core and Main LP (E-20-043B-05-19)
4. ACT Pipe & Supply, Inc. (E-20-043C-05-19);
Attachments:
K.
AI-75510
Approval to surplus the items detailed on Exhibit "A" attached herein for the purpose of destruction and disposal via landfill inasmuch as all items are obsolete and/or water damaged beyond repair due to the recent 2018 June rain event as further confirmed and supported through the documentation attached.
Attachments:
L.
AI-75564
Approval of the addition of the fuel cards/users including, but not, limited to, the following:
1. Juvenile Probation - fuel card users
1. Juvenile Probation - fuel card users
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of May, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 19, 2020.
Signed this 20th day of May 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of May, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 19, 2020.
Signed this 20th day of May 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy