SPECIAL MEETING - June 2, 2020
BE IT REMEMBERED, that on this 2nd day of June A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT June 2, 2020 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 13m:47s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on the Consent Agenda, with the exception of item 9.C, which was pulled for further discussion.
Vote: 5 - 0 - Unanimously
1.
AI-75606
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-75607
Presentation of Fund Information Report
3.
2020 Intradepartmental transfers:
A.
AI-75778
2020 - Executive Office (1100)
B.
AI-75772
2020 - Nuisance Abatement Division (1100)
Attachments:
C.
AI-75757
2020 - Jail (1100)
Attachments:
D.
AI-75759
2020 - Public Affairs (1100)
Attachments:
E.
AI-75763
2020 - Pct.4 Admin (1200)
Attachments:
F.
AI-75770
2020 - Pct.4 R&B (1200)
Attachments:
G.
AI-75719
2020 - Co Treasurer (1100)
Attachments:
H.
AI-75739
2020 - Constable Pct 4 CCP59 (1231)
Attachments:
I.
AI-75718
2020 - Constable Pct. 3 (1100)
Attachments:
J.
AI-75724
2020 - Purchasing (1100)
Attachments:
K.
AI-75725
2020 - WIC Extra Funding-Covid19 (1292):
Attachments:
L.
AI-75727
2020 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
M.
AI-75735
2020 - Pct 1 R&B (1200)
Attachments:
N.
AI-75709
2020 - Pct 1 TXDOT (1315)
Attachments:
O.
AI-75708
2020 - Pct 1 Sanitation (1100)
Attachments:
P.
AI-75700
2020 - Elections (1283)
Attachments:
4.
2020 Interdepartmental transfers:
A.
AI-75774
Insurance (1100):
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Insurance in the amount of $263,123.18 to fund payment for County insurance policies.
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Insurance in the amount of $263,123.18 to fund payment for County insurance policies.
Attachments:
B.
AI-75773
Jail (1100):
Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Jail in the amount of $300,000.00 to fund anticipated Room and Board expenditures.
Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Jail in the amount of $300,000.00 to fund anticipated Room and Board expenditures.
Attachments:
C.
AI-75769
CO2014- CW Mech Shop Facility Project (1345):
Approval of 2020 interdepartmental transfer from Various-CO2014 Pct 2 Projects to CO2014-CW Mechanic Shop Facility Project in the amount of $946.00 to fund project expenditures.
Approval of 2020 interdepartmental transfer from Various-CO2014 Pct 2 Projects to CO2014-CW Mechanic Shop Facility Project in the amount of $946.00 to fund project expenditures.
Attachments:
D.
AI-75524
IT Countywide (1100):
Approval of 2020 interdepartmental transfer from Co. Wide Adm-Contingency into IT Co. Wide in the total amount of $12,272.73 to purchase eighteen (18) Ipad Mini to be used in the Sanitation Fee Program countywide.
Approval of 2020 interdepartmental transfer from Co. Wide Adm-Contingency into IT Co. Wide in the total amount of $12,272.73 to purchase eighteen (18) Ipad Mini to be used in the Sanitation Fee Program countywide.
Attachments:
5.
Planning Department:
A.
AI-75711
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Tax Refunds:
A.
AI-75733
| Account Number | Payer | Amount |
| E3931.03.000.003A.00 | MCALLEN LEVCAL LLC | $3,496.77 |
| E4645.00.000.0001.00 | ESPINOLA CARLOS A & MIRTA R | $2,825.03 |
| H1930.00.000.00A1.00 | HIC TEXAS II LLC | $3,940.05 |
| H1930.02.000.0001.00 | HIC TEXAS II LLC | $10,887.64 |
| L6353.00.000.0001.00 | GOLD ENTERPRISES INC | $4,741.28 |
Attachments:
7.
Membership Dues/Certifications:
A.
AI-75738
Hidalgo County Sheriff's Office(1100):
Requesting approval to pay 2020 membership dues to the American Jail Association for Sheriff J.E. "Eddie" Guerra in the amount of $60.00 each (Req. 415368) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval to pay 2020 membership dues to the American Jail Association for Sheriff J.E. "Eddie" Guerra in the amount of $60.00 each (Req. 415368) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
8.
Headstart:
A.
AI-75603
Approval of Monthly Average Daily Attendance (ADA) Reports:
a. February
b. March
c. April
a. February
b. March
c. April
Attachments:
B.
AI-75604
Approval of Monthly Texas Department of Agriculture Meals/Snacks Reports:
a. February
b. March
c. April
a. February
b. March
c. April
Attachments:
C.
AI-75605
Approval of Monthly Special Services Reports:
a. February
b. March
c. April
a. February
b. March
c. April
Attachments:
D.
AI-75601
Approval of Monthly Financial Reports:
a. February
b. March
c. April
a. February
b. March
c. April
Attachments:
9.
Budget & Management:
A.
AI-75743
Salary Sweep (1100):
Approval to transfer lapsed fringes (Health Ins.) from various departments into the Co. Wide Adm. - Contingency account.
Approval to transfer lapsed fringes (Health Ins.) from various departments into the Co. Wide Adm. - Contingency account.
Attachments:
B.
AI-75706
Discussion, consideration, and approval of the June 2020 LRGVDC Road to Recycling Participation Acknowledgment.
Attachments:
C.
AI-75611
1. Approval of reimbursement in the amount of $974,109.22 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 05/14/20 to 05/27/20.
2. Approval of wire transfer to cover claims paid.
(Audio Reference 14m:16s)
Valde Guerra stated for the record that Commissioner Fuentes abstained from any discussion and/or action on Consent Agenda item 9.C.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of Consent Agenda item 9.C.
Vote: 4 - 0 -Unanimously
| 05/14-20/20 | $407,435.56 |
| 05/21-27/20 | $566,673.66 |
| TOTAL | $974,109.22 |
(Audio Reference 14m:16s)
Valde Guerra stated for the record that Commissioner Fuentes abstained from any discussion and/or action on Consent Agenda item 9.C.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of Consent Agenda item 9.C.
Vote: 4 - 0 -Unanimously
Attachments:
D.
Interfund transfers:
1.
AI-75737
Pct. 3 TXDOT (1315):
Approval of 2020 interfund transfer from various Pct. 3 CO's funds (funds 1350, 1351, & 1355) into Pct. 3 TXDOT (1315) in the amount of $871,965.00 to fund road construction expenses for Liberty Road (progm. 136) & Mile 3N (progm. 051) projects.
Approval of 2020 interfund transfer from various Pct. 3 CO's funds (funds 1350, 1351, & 1355) into Pct. 3 TXDOT (1315) in the amount of $871,965.00 to fund road construction expenses for Liberty Road (progm. 136) & Mile 3N (progm. 051) projects.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-75602
County Wide:
Requesting authority to exercise the one (1) year extension [under the same rates, terms, and conditions] with Victor T. Rios DBA Lumatec Lighting Services as provided in the current contract agreement C-19-051-07-30- "Roadway Light Fixtures and Maintenance".
Attachments:
B.
AI-75751
Authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract, etc) as attached hereto for Hidalgo County for "Bio-Hazardous and Medical Waste Disposal for H.C. Departments including the re-advertising if/when applicable/necessary subject to legal review as to form of draft agreement.
C.
AI-75762
Approval of the following invoices (for audit, processing and payment) as submitted by contracted project architect; ERO Architects. C-19-304-12-17 CC 12/17/2019:
| Invoice No. | Project | Total | Date | P.O. |
| 2020-0094 | Hidalgo County Pct.4 Mechanical Shop | $26,830.37 | 05/22/2020 | 811836 |
Attachments:
D.
AI-75720
Pct. #1 (1351):
Requesting approval to pay invoice 2018.01.04 in the amount of $16,493.96 for services rendered in connection with the Tax Office Substation as submitted by ROFA Architects, Inc.
Attachments:
E.
AI-75703
Approval to exercise the county's option to utilize the first (1st) of two (1) one year extension/renewal term for contract C-17-168-07-11 for "Ground Water, Gas Monitoring & Groundwater Data Evaluation at Closed Landfill" for H.C. Precinct #4 with MTME, LLC dba/Modern Technology-Modern Environment (with same rates, terms and conditions)
Attachments:
F.
AI-75642
Approval of an Amendment to current agreement and to exercise the County's option[as recommended by HC Tax Office] to utilize the two (2) year renewal/extension term under contract C-15-070-06-23 for "Automated Tax Collection System" for Hidalgo County Tax Office with Appraisal & Collection Technologies, LLC (under same rates, terms and conditions) including compliance to HB 1295 and subject to legal counsel's final review and approval as to form.
Attachments:
G.
AI-75612
1. Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract E-19-108-05-21 for H.C. "Title Report Services" with South Texas Land Investigations under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded;
2. Authority to advertise an RFP with project number 2020-158-00-00-YZV for: HC-Title Report Services [on an as needed basis] including approval of the procurement packet (subject to legal approval).
2. Authority to advertise an RFP with project number 2020-158-00-00-YZV for: HC-Title Report Services [on an as needed basis] including approval of the procurement packet (subject to legal approval).
Attachments:
H.
AI-75704
Acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #4 Contract# C-18-142-05-08 for "Hidalgo County Sheriff's Office Bus Barn", through the current (On-Call) Agreement.(PO#800977).
| Invoice # | Amount |
| 10036328 | $1,630.20 |
Attachments:
I.
AI-75702
Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $242,297.55 to cover additional anticipated direct state cost relating to the Nolana Loop Project (CSJ:0921-02-169), with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
J.
AI-75744
Approval of the addition and deletion of fuel card users
1. Hidalgo County Adult Probation Department - add/delete fuel card users
1. Hidalgo County Adult Probation Department - add/delete fuel card users
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of June, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 2, 2020.
Signed this 2nd day of June 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of June, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 2, 2020.
Signed this 2nd day of June 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy