SPECIAL MEETING - June 9, 2020
BE IT REMEMBERED, that on this 9th day of June A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT June 9, 2020 2:15 P.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 22m:24s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote to approve the Consent Agenda, with the EXCEPTION of items 4.A and 10.N to be pulled for further discussion.
Vote: 5 - 0 – Unanimously
1.
AI-75832
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-75833
Presentation of Fund Information Report
Attachments:
B.
AI-75807
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports.
Attachments:
C.
AI-75806
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
Attachments:
D.
AI-75837
Discussion, consideration, and approval to process the City of Penitas tax year 2018 TIRZ payment, in the amount $113,150.27, respectively pursuant to the interlocal agreement between the City of Penitas, Hidalgo County, and the Reinvestment Zone No. 1, City of Penitas.
Attachments:
E.
AI-75849
Discussion, consideration and approval to process the City of Alamo 2019-2020 TIRZ payment in the amount of $97,539.59 pursuant to the interlocal agreement between the City of Alamo, Hidalgo County, and Tax Increment Reinvestment Zone No. 1.
Attachments:
F.
AI-75843
Discussion, consideration, and approval to process the City of Alton 2019-2020 TIRZ payment in the amount of $219,372.08 pursuant to the interlocal agreement between the City of Alton, Hidalgo County, and Tax Increment Reinvestment Zone No. 1.
Attachments:
3.
2020 Intradepartmental transfers:
A.
AI-75880
2020 - Pct.4 Admin (1200)
Attachments:
B.
AI-75836
2020 - Constable Pct. 3 (1100)
Attachments:
C.
AI-75862
2020 - Pct 1 Road Maint R&B (1200)
Attachments:
D.
AI-75838
2020 - County Judge (1100)
Attachments:
E.
AI-75844
2020 - IT Department (1100)
Attachments:
F.
AI-75816
2020 - Purchasing (1100)
Attachments:
G.
AI-75783
2020 - Probate Court (1243)
Attachments:
H.
AI-75811
2020 - Constable Pct. 2 (1100)
Attachments:
I.
AI-75808
2020 - Pct 1 Sanitation (1100)
Attachments:
J.
AI-75787
2020 - FACILITIES MANAGEMENT (1100)
Attachments:
K.
AI-75788
2020 - Jail (1100)
Attachments:
L.
AI-75790
2020 - DA FED SHRG-TREAS (1252)
Attachments:
M.
AI-75794
2020 - Adult Probation (1100)
Attachments:
N.
AI-75784
2020 - Health & Human Services Dept. / Clinics (1100)
Attachments:
4.
2020 Interdepartmental transfers:
A.
AI-75888
Precinct No. 1 Sunset Operations Facility (1100)
Approval of interdepartmental transfer from New Courthouse (program 035) to Precinct No. 1 Sunset Operations Facility (program 237) in the amount of $1,000,000.00 for construction of the new operations facility. (Audio Reference 22m:55s)
Valde Guerra stated that no action was to be taken on Consent Agenda item 4.A.
Approval of interdepartmental transfer from New Courthouse (program 035) to Precinct No. 1 Sunset Operations Facility (program 237) in the amount of $1,000,000.00 for construction of the new operations facility. (Audio Reference 22m:55s)
Valde Guerra stated that no action was to be taken on Consent Agenda item 4.A.
Attachments:
5.
Planning Department:
A.
AI-75814
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-75798
District Clerk Fee report for the month of May 2020 $404,298.30
Attachments:
7.
Tax Refunds:
A.
AI-75831
| Account Number | Payer | Amount |
| D5790.99.000.0001.05 | WOMEN'S HOSPITAL AT RENAISSANCE | $25,505.68 |
| D5790.99.000.0008.01 | RENAISSANCE GASTROENTEROLOGY | $15,601.09 |
| D5790.99.000.006A.01 | DAY SURGERY AT RENAISSANCE | $14,787.83 |
| E3200.99.00B.0006.02 | NICHO PRODUCE COMPANY INC | $10,707.37 |
| P3000.02.004.0001.00 | TEXAS INVESTMENTS LLC | $5,633.78 |
| R1951.00.000.0004.00 | DHR REAL ESTATE MANAGEMENT LLC | $6,489.37 |
| R1951.00.000.0006.00 | DHR REAL ESTATE MANAGEMENT LLC | $13,943.26 |
| R1951.00.000.014A.00 | DHR REAL ESTATE MGMT LLC | $18,726.65 |
| R1951.99.000.0001.00 | DOCTORS HOSPITAL AT RENAISSANCE | $3,461.70 |
| S2950.99.000.0194.16 | SUPERIOR GRANITE & MARBLE BY VIVALDI LLC | $4,066.88 |
| S4847.03.000.0015.00 | GONZALES RUBEN | $6,529.38 |
| T5500.99.000.0000.91 | GE CF TRUST | $4,046.39 |
| T6740.99.000.0001.02 | PARTY CITY | $23,025.51 |
| V0514.01.000.0056.00 | CLARK MARK & MIRIAM | $3,882.85 |
| W2630.99.001.001B.01 | CARL'S JR- ALAMO | $9,753.39 |
| W3800.00.029.0000.10 | SURYA LTD | $7,462.81 |
| W3800.99.151.0000.06 | FERRELL GAS LP | $5,018.03 |
| Y1000.99.000.0001.09 | SUPERIOR GRANITE AND MARBLE BY VIVALDI LLC | $7,044.26 |
Attachments:
B.
AI-75828
| Account Number | Payer | Amount |
| P2344.00.000.0001.00 | CHICK-FIL-A INC | $217,166.06 |
Attachments:
C.
AI-75829
| Account Number | Payer | Amount |
| S6435.00.000.002A.00 | APKA INVESTMENTS LLC | $12,171.60 |
| T3260.00.000.000A.00 | BROOK RIDGE MANAGEMENT LLC | $42,529.89 |
| T6620.00.000.0001.00 | 1101 MCALLEN RETAIL PARTNERS LP | $7,193.90 |
Attachments:
D.
AI-75782
| ACCOUNT NUMBER | PAYER | AMOUNT |
| M1950.00.042.0007.00 | VIA BUSINESS CENTER | $7,081.41 |
Attachments:
E.
AI-75781
| ACCOUNT NUMBER | PAYER | AMOUNT |
| D2980.99.000.0001.22 | DOCTORS AT RENAISSANCE HUMAN RESOURCE DE | $3,549.95 |
| D5790.99.000.0001.00 | DOCTORS HOSPITAL AT RENAISSANCE LTD | $26,877.44 |
| M4011.07.000.0003.00 | AGH GROUP LTD | $4,579.03 |
| N0205.00.000.0002.00 | NADER FAMILY REVOCABLE TRUST | $4,972.97 |
| T2100.99.244.0015.07 | GE CF TRUST | $12,483.01 |
Attachments:
8.
Membership Dues/Certifications:
A.
AI-75823
Urban County:
Request approval to renew 2020-2021 membership dues in the amount of $2,000.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2020 through June 30, 2021).
Request approval to renew 2020-2021 membership dues in the amount of $2,000.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2020 through June 30, 2021).
Attachments:
B.
AI-75825
Urban County:
Request approval to renew 2020-2021 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program.(Membership dues covering the period July 1, 2020 through June 30, 2021).
Request approval to renew 2020-2021 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program.(Membership dues covering the period July 1, 2020 through June 30, 2021).
Attachments:
C.
AI-75820
Sheriff Department:
Requesting approval for requisition no. 416140 for 2020 membership dues to the Texas Jail Association for Chief Steve Hererra in the amount of $30.00 each with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval for requisition no. 416140 for 2020 membership dues to the Texas Jail Association for Chief Steve Hererra in the amount of $30.00 each with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
D.
AI-75842
County Auditor: Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Maria Arcilia Duran, County Auditor and Leticia Chavez, Director of Audit Division for the Hidalgo County Auditor's Office, in the total amount of $390.00 (Requisition #416200) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
E.
AI-75866
Jail(1100):
Requesting approval to pay 2020 membership dues to the American Jail Association for Division Chief Steve Hererra in the amount of $60.00 each (Req. 416268 ) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval to pay 2020 membership dues to the American Jail Association for Division Chief Steve Hererra in the amount of $60.00 each (Req. 416268 ) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
F.
AI-75785
Requesting approval to pay the 2020-2021 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Hidalgo County Clerk, Arturo Guajardo, Jr., and $50.00 for associate membership dues for Chief Deputy, Annette Muñiz, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
9.
Budget & Management:
A.
AI-75793
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 16-31, 2020 in the amount of $28,250.49 and requesting approval of wire transfer.
Attachments:
B.
AI-75881
Probate Court Contributions Fund (1243):
Approval of 2020 appropriation of funds in the amount of $4,616.06 to fund operating expenses.
Approval of 2020 appropriation of funds in the amount of $4,616.06 to fund operating expenses.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-75859
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Las Milpas Park Youth Facility Project | 06/01/20 | 20228 | $ 3,651.14 | 767363 |
| Military Highway Extension Project | 06/01/20 | 20229 | $ 47,597.56 | 770537 |
| Regional Linear Park Project-Phase II (WA#1) | 06/01/20 | 20230 | $ 20,766.29 | 790326 |
| Valle Alto Park Youth Facility Project | 06/01/20 | 20231 | $ 1,159.51 | 792886 |
| Dicker Road Project | 06/01/20 | 20232 | $109,151.04 | 803856 |
B.
AI-75873
Approval of Application for Payment No. 6 in the amount of $1,145,388.68 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
C.
AI-75847
Approval of Application for Payment No. 15 in the amount of $292,945.47 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
D.
AI-75840
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project (WA#2) | 05/31/20 | 11328155 | $ 4,029.69 | 778854 |
| SH107/Bus 281 Rd & Drain Improv Prj (WA#1) | 05/31/20 | 11328171 | $30,788.76 | 750481 |
| SH107/Bus 281 Rd & Drain Improv Prj (WA#2) | 05/31/20 | 11328172 | $62,202.83 | 788634 |
Attachments:
E.
AI-75801
Authority to exercise one (1) year extension C-19-104 as provided in the current contract agreement under the same rates, terms, and conditions with - Master Fiber Inc., for "Removal and Related Services for Shredded and Recyclable Materials."
Attachments:
F.
AI-75809
Pursuant to HC Exiting Elected Official Policy, if applicable, approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | PO No. | Amount |
| 11328162 | 5-31-2020 | Mile 3 WA #6 | 784305 | $ 11,693.73 |
| 11328173 | 5-31-2020 | Liberty Rd. WA #3 | 735526 | $ 29,310.00 |
| 11328143 | 5-31-2020 | Mile 3 Project WA #4 | 771660 | $ 38,630.83 |
| 11328144 | 5-31-2020 | Liberty Rd. WA #4 | 735736 | $ 90,889.50 |
| 11328161 | 5-31-2020 | Mile 3 WA #2 | 720579 | $ 45,687.00 |
| 11328159 | 5-31-2020 | FM 676 WA #2 | 806793 | $ 179,690.00 |
| 11328141 | 5-31-2020 | FM 681 Project | 625224 | $ 441.51 |
| 11328142 | 5-31-2020 | FM 681 Project | 625225 | $ 288.68 |
| 11328158 | 5-31-2020 | Veterans Blvd. WA #3 | 772041 | $ 12,000.00 |
Attachments:
G.
AI-75796
Approval of the following invoices (for processing and payment) as submitted by contracted project engineer; L&G Consulting Engineers, for projects located in Precinct 4 as listed:
| Invoice Date | P.O. Number | Project | Invoice# | Invoice Amount |
| 05/31/2020 | 808447 | Mile 5 Project WA#2 (Taylor Rd to Ware Rd) | 11328152 | $ 76,236.69 |
| 05/31/2020 | 785987 | WA#3 Alamo Rd to Sharp Rd. | 11328164 | $ 25,650.00 |
| 05/31/2020 | 725312 | WA#1 FM1925 (10th St to McColl) | 11328166 | $ 4,565.16 |
| 05/31/2020 | 785986 | WA#2 FM1925 10th St to McColl | 11328163 | $ 12,100.00 |
| 05/31/2020 | 739761 | FM1925 WA#1 Wallace Rd to 10th St. | 11328165 | $ 1,436.75 |
Attachments:
H.
AI-75861
Acceptance and approval of invoice # 3 in the amount of $26,830.09 submitted by Sam Engineering and Surveying for the Pct. #1 Mile 6 West Road (Mile 9 to Mile 11) project.
Attachments:
I.
AI-75860
PCT. #1 (1351):
Requesting approval to pay invoice # 10050 in the amount of $2618.97 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
J.
AI-75858
PCT. #1:
Acceptance and approval of invoice #11328149 in the amount of $6,832.80 submitted by L & G Consulting Engineers, Inc. for Mile 10 Project (Mile 6-FM1015) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
Attachments:
K.
AI-75857
PCT. #1 (1315):
Acceptance and approval of invoice # 11328157 in the amount of $17,330.55 as submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M14 1/2-SH107) - WA#2.
Attachments:
L.
AI-75856
PCT. #1 (1315):
Acceptance and approval of invoice # 11328146 in the amount of $11,847.78 as submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M11-SH107) - WA#1.
Attachments:
M.
AI-75855
PCT. #1:
Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.:
| Project | PO Number | Inv. Date | Inv. Number | Inv. Amount |
| WA#1 | 785461 | 05/31/20 | 11328147 | $ 5,345.37 |
| WA#2 | 793535 | 05/31/20 | 11328148 | $ 4,000.00 |
Attachments:
N.
AI-75791
Requesting approval to purchase one (1) Peterbilt 348 Roll Off Truck with accessories in the amount of $156,351.07, through the County's membership/participation with TASB-BuyBoard Cooperative Contract #601-19 [expires 11/30/22] awarded vendor Rush Truck Center. (Audio Reference 23m:05s)
Valde Guerra stated that Consent Agenda item 10.N will be discussed when Martha Salazar from the Purchasing Department addresses the items.
No action was taken for Consent Agenda item 10.N during the approval of the Consent Agenda.
(Audio Reference 52m:21s) Valde Guerra requested that Ms. Martha Salazar present agenda item 10.N. at this time.
Commissioner Fuentes asked if the purchase would be through their certificates of obligations, in which Ms. Salazar confirmed.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 10.N.
Vote: 5 - 0 -Unanimously
The court proceeded to item 18.A.1 on the regular Commissioners Court Agenda.
Valde Guerra stated that Consent Agenda item 10.N will be discussed when Martha Salazar from the Purchasing Department addresses the items.
No action was taken for Consent Agenda item 10.N during the approval of the Consent Agenda.
(Audio Reference 52m:21s) Valde Guerra requested that Ms. Martha Salazar present agenda item 10.N. at this time.
Commissioner Fuentes asked if the purchase would be through their certificates of obligations, in which Ms. Salazar confirmed.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 10.N.
Vote: 5 - 0 -Unanimously
The court proceeded to item 18.A.1 on the regular Commissioners Court Agenda.
Attachments:
O.
AI-75786
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO# |
| L&G Consulting Engineers, Inc. | 5/31/20 | 11328170 | $12,577.44 | 811639 |
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of June, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 9, 2020.
Signed this 12th day of June 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of June, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 9, 2020.
Signed this 12th day of June 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy