SPECIAL MEETING - July 7, 2020
BE IT REMEMBERED, that on this 7th day of July A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT July 7, 2020 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 15m:00s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of item 10.F to be pulled for further discussion.
Vote: 5 - 0 -Unanimously
1.
AI-76168
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-76169
Presentation of Fund Information Report
3.
2020 Intradepartmental transfers:
A.
AI-76246
2020 - Pct 1 Parks (1100)
Attachments:
B.
AI-76250
2020 - Pct. 3 TXDOT (1315)
Attachments:
C.
AI-76095
2020 - Pct.4 Drain Imprv (1200)
Attachments:
D.
AI-76098
2020 - Pct.4 Adm (1200)
Attachments:
E.
AI-76101
2020 - Pct.4 ICA UT Health (1100)
Attachments:
F.
AI-76260
2020 - County Court #4 (1100)
Attachments:
G.
AI-76270
2020 - PCT 1 Sanitation (1100)
Attachments:
H.
AI-76272
2020 - County Court-At-Law No. 1 (1100)
Attachments:
I.
AI-76274
2020 - County Judge (1100)
Attachments:
J.
AI-76278
2020 - Sheriff's CCP59 (1227)
Attachments:
K.
AI-76295
2020 - Pct.4 Admin (1200)
Attachments:
L.
AI-76297
2020 - Pct.4 CRC Endowment (1100)
Attachments:
M.
AI-76300
2020 - Health & Human Services Dept. / ZIKA HRSA (1293)
Attachments:
N.
AI-76301
2020 - Health & Human Services Dept. / ZIKA CMM (1293)
Attachments:
O.
AI-76304
2020-Elections LIT (1283) HAVA CARES ACT
Attachments:
4.
2020 Interdepartmental transfers:
A.
AI-76118
Approval of interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Emergency Srv (program 187) in the amount of $1,711.93. The transfer request will fund the installation and repair of the entry gate to be installed at the Pct.4 Fire Station.
Attachments:
B.
AI-76281
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments into the Co. Wide Adm.- Contingency account.
Approval to transfer lapsed salaries from various departments into the Co. Wide Adm.- Contingency account.
Attachments:
5.
Planning Department:
A.
AI-76266
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-76152
District Clerk - revised May 2020 Monthly Fee Report
Attachments:
7.
Tax Refunds:
A.
AI-76292
| Account Number | Payer | Amount | No. |
| C2672.99.008.0005.02 | RGV URGENT CARE CLINIC | $2,780.67 | 1 |
| E2600.00.00A.0006.00 | JP MORGAN CHASE BANK NA | $3,608.31 | 2 |
| E3300.99.000.0000.CA | COCA-COLA SOUTHWEST BEVERAGES | $8,837.44 | 3 |
| E8250.02.000.0204.00 | RAMIREZ BERNABE | $6,314.79 | 4 |
| F7850.99.001.0005.01 | FIRST CASH PAWN # 91 | $3,807.51 | 5 |
| H0111.00.000.0001.01 | HEB GROCERY COMPANY LP | $15,972.00 | 6 |
| K2400.00.000.0244.00 | MOCZYGEMBA WINONA SHAWN | $2,821.12 | 7 |
| L0800.99.001.0007.00 | FIRST CASH PAWN # 53 | $5,185.63 | 8 |
| L6470.00.000.0001.00 | WHATABURGER REAL ESTATE LP | $30,889.07 | 9 |
| M1730.99.000.0009.06 | FIRST CASH PAWN # 343 | $6,032.99 | 10 |
| M1950.99.000.0000.DC | COCA-COLA SOUTHWEST BEVERAGES | $8,317.96 | 11 |
| W7140.00.000.0024.00 | ARACELI MARTINEZ & OSWALDO RODRIGUEZ | $3,067.26 | 12 |
Attachments:
8.
Membership Dues/Certifications:
A.
AI-76247
Domestic Relations Office:
Approval to pay membership dues for Nicole D. Villegas, Social Worker to the Texas Association of Domestic Relations Offices (TADRO) in the amount of $25 with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. (Requisition No. 417512)
Approval to pay membership dues for Nicole D. Villegas, Social Worker to the Texas Association of Domestic Relations Offices (TADRO) in the amount of $25 with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. (Requisition No. 417512)
Attachments:
9.
Budget & Management:
A.
AI-76262
Non-Agenda Transfers Report and approval of emergency transfers for the period of March 1 through June 30, 2020.
B.
AI-76284
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 16-30, 2020 in the amount of $52,593.18 and requesting approval of wire transfer.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-76259
Emergency Management:
1. Authorization and approval to purchase through the State of Texas Federal Surplus Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024(9)
2. Authorization for purchasing department to issue a purchase order along with the County Treasurer's office to issue a check make payable to Texas Facilities Commission after the review and approval of the County Auditor's office.
1. Authorization and approval to purchase through the State of Texas Federal Surplus Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024(9)
2. Authorization for purchasing department to issue a purchase order along with the County Treasurer's office to issue a check make payable to Texas Facilities Commission after the review and approval of the County Auditor's office.
Attachments:
B.
AI-76257
Acceptance and approval of invoice # 4 in the amount of $26,762.80 submitted by Sam Engineering and Surveying for the Pct. #1 Mile 6 West Road (Mile 9 to Mile 11) project.
Attachments:
C.
AI-76244
Requesting approval of Seven (7) 36 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's participation/membership with DIR Cooperative Contract [DIR-CPO-4435]; Requisition# 417056:
| # | Requisition # | Months | Model | Dept | Monthly Payment |
| 1 | 417056 | 36 | MP2555SP | Mission Tax Office | $ 125.23 |
| 2 | 417056 | 36 | IM 430F | Edinburg Tax Office (Fraud) | $ 57.90 |
| 3 | 417056 | 36 | IM 430F | Alamo Tax Office | $ 57.90 |
| 4 | 417056 | 36 | MP5055SP | Edinburg Tax Office (Bookkeeping) | $ 300.14 |
| 5 | 417056 | 36 | MP5055SP | Weslaco Tax Office | $ 264.29 |
| 6 | 417056 | 36 | MP2555SP | Weslaco Tax Office (Auto) | $125.23 |
| 7 | 417056 | 36 | IM 430F | Edinburg Tax Office (Collections) | $ 57.90 |
Attachments:
D.
AI-76163
Requesting authority to enter into a (60) month subscription agreement for the (Online Services) with Thomson Reuters-West Publishing Corporation with two (2) months (July -August 2020) to be free of charge and monthly charges to begin in September 01, 2020 at $439.32 per month including authority for County Judge to sign all required documents.
Attachments:
E.
AI-76254
Authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract, etc) as attached hereto for Hidalgo County for "Bullet Proof Vest (Soft Body Armor)" [County-Wide] including the re-advertising if/when applicable/necessary.
F.
AI-76227
Approval to exercise the sixty (60) day grace period extension as provided in the contracts for Hidalgo County Sheriff's Department - "Commissary Supplies for the Hidalgo County Adult Detention Facility Commissary" under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded, as follows: (Audio Reference 15m:32s)
Valde Guerra stated for the record that the Accord Certificate of Liability Insurance forms for all the listed vendors will be attached and submitted to the appropriate departments, including the Auditor's Office. Mr. Guerra requested approval subject to the stated disclosure.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval subject to the stated disclosure above.
Vote: 5 - 0 -Unanimously
The court proceeded to item 5 - Open Forum of the Regular Commissioners Court Agenda.
| Contract Number | Vendor |
| E-19-119A-06-18 | Keefe Supply Company |
| E-19-119B-06-18 | Bob Barker Company, Inc. |
| E-19-119C-06-18 | ICS Jail Supplies, Inc |
| E-19-119D-06-18 | R & R Distributing |
Valde Guerra stated for the record that the Accord Certificate of Liability Insurance forms for all the listed vendors will be attached and submitted to the appropriate departments, including the Auditor's Office. Mr. Guerra requested approval subject to the stated disclosure.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval subject to the stated disclosure above.
Vote: 5 - 0 -Unanimously
The court proceeded to item 5 - Open Forum of the Regular Commissioners Court Agenda.
Attachments:
- 1295
- 1295
- 1295
- 60 DAY EXTENSION TERM (BOB BARKER COMPANY INC)
- 60 DAY EXTENSION TERM (ICS Jail Supplies, Inc.)
- 60 DAY EXTENSION TERM (KEEFE GROUP LLC)
- 60 DAY EXTENSION TERM (R & R Distributors)
- 1295 ACKNOWLEDGMENT
- 1295 ACKNOWLEDGMENT
- 1295 ACKNOWLEDGMENT
- Signed Extension (Bob Barker)
- SIGNED EXTENSION (ICS)
- SIGNED EXTENSION (KEEFE)
- SIGNED EXTENSION (R&R)
G.
AI-76277
Approval to exercise the sixty (60) day grace period extension as provided in E-19-113-06-06 with O E INVESTMENTS LTD, Inc. for Lease of Tower Space in the Weslaco, Texas area for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions so as to have no lapse in service while procurement process is being completed.
H.
AI-76291
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | PO No. | Amount |
| 11328202 | 6-30-2020 | FM 494 (Shary Rd) | 758025 | $ 1,800.00 |
| 11328197 | 6-30-2020 | Liberty Rd. WA #3 | 735526 | $ 27,486.00 |
| 11328196 | 6-30-2020 | Liberty Rd. WA #4 | 735736 | $ 21,600.00 |
| 11328203 | 6-30-2020 | FM 494 (Shary Rd.) WA #4 | 779844 | $ 81,344.29 |
| 11328191 | 6-30-2020 | Mile 3 WA #2 | 720579 | $ 71,931.12 |
| 11328193 | 6-30-2020 | Mile 3 WA #4 | 771660 | $ 11,307.09 |
| 11328192 | 6-30-2020 | FM 676 (Mile 5) WA #2 | 806793 | $ 100,040.00 |
| 11328195 | 6-30-2020 | Veterans Blvd. WA #3 | 772041 | $ 70,468.07 |
Attachments:
I.
AI-76283
Approval of the following (Copiers) Capital Leases with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's membership with DIR Cooperative Contract DIR-CPO-4435:
| Department | Requisition | Months | Model | Monthly Payment |
| Planning | 416348 | 36 | MP4055SP | $228.39 |
| Public Defenders | 416642 | 48 | IMC4500 | $243.30 |
| J.P. 1 Place 2 | 417377 | 48 | MC4500 | $270.00 |
Attachments:
J.
AI-76287
Approval of the following invoices (for processing and payment) as submitted by contracted engineer; L&G Consulting Engineers & B2Z Engineering, for projects located in Precinct 4 listed below.
| Invoice Date | P.O. Number | Project | Invoice # | Invoice Amount |
| 06/30/2020 | 808447 | Mile 5 Project WA#2 Taylor Rd to Ware Rd. | 11328190 | $22,200.02 |
| 06/30/2020 | 816337 | FM1925 North Alamo Rd Enviromental Services | 11328185 | $3,902.40 |
| 06/30/2020 | 728311 | FM2220 ( Ware Rd) WA#1 FM676 to FM1925 | 11328201 | $3,945.91 |
| 06/30/2020 | 739761 | FM1925 WA#1 Wallace Rd. to 10th | 11328200 | $5,522.04 |
| 06/30/2020 | 785986 | FM1925 WA#2 10th to McColl | 11328199 | $6,979.80 |
| 06/30/2020 | 785987 | FM1925 WA#3 Alamo Rd to Sharp Rd. | 11328198 | $3,240.00 |
| 06/30/2020 | 703928 | FM1925 FM907 East to East of SH68 | 11328184 | $9,975.79 |
| 07/01/2020 | 811749 | Mechanical Shop | 40089 | $2,408.21 |
Attachments:
K.
AI-76288
Approval of the addition of fuel card users including, but not limited to, the following:
1. Hidalgo County Judge's Office - add fuel card users
1. Hidalgo County Judge's Office - add fuel card users
Attachments:
L.
AI-76303
Approval of the following invoices (for processing and payment) as submitted by contracted engineer; Halff Associates, for projects located in Precinct 4.
| Invoice Date | P.O. Number | Project | Invoice # | Invoice Amount |
| 04/29/2020 | 812902 | Pct.4 Storage Addition | 10036875 | $18,311.25 |
| 06/30/2020 | 812902 | Pct.4 Storage Addition | 10039237 | $ 963.75 |
Attachments:
M.
AI-76296
Approval of the following agreements with JSJ security, Inc. dba Safeguard Security for Security alarm Monitoring services with authority for County Jude or Court member to execute/sign agreements.
| Department | Location | Requisition | Monthly Amount |
| Pct. 1 | 1900 Joe Stephens Ave Ste A | 00417701 | $37.00 |
| Courthouse Annex 4 | 215 S. Closner | 00417701 | $37.00 |
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of July, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 7, 2020.
Signed this 8th day of July 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of July, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 7, 2020.
Signed this 8th day of July 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy