SPECIAL MEETING - July 21, 2020
BE IT REMEMBERED, that on this 21st day of July A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING July 21, 2020 10:00 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call (Audio Reference 19m:44s)
Commissioner Cantu called the meeting to order at 10:23 A.M.
All members of the court were present during the roll call, with the exception of Judge Cortez, who later joined the meeting during agenda item 19 - Open Session.
Commissioner Cantu called the meeting to order at 10:23 A.M.
All members of the court were present during the roll call, with the exception of Judge Cortez, who later joined the meeting during agenda item 19 - Open Session.
2.
Pledge of Allegiance (Audio Reference 21m:35s)
Commissioner Cantu led the reciting of the Pledge of Allegiance.
Commissioner Cantu led the reciting of the Pledge of Allegiance.
3.
Prayer (Audio Reference 21m:57s)
Commissioner Cantu offered the prayer.
Commissioner Cantu offered the prayer.
4.
Approval of Consent Agenda (Audio Reference 22m:47s)
Valde Guerra requested that Consent Agenda item 9.E be pulled for further discussion.
The court proceeded to approve the Consent Agenda, with the exception of item 9.E. to be pulled for further discussion.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda item 9.E to be pulled for further discussion.
Vote: 4 - 0 – Unanimously
The court proceeded to Consent Agenda item 9.E for further discussion. (Audio Reference 23m:12s)
Valde Guerra requested that Consent Agenda item 9.E be pulled for further discussion.
The court proceeded to approve the Consent Agenda, with the exception of item 9.E. to be pulled for further discussion.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda item 9.E to be pulled for further discussion.
Vote: 4 - 0 – Unanimously
The court proceeded to Consent Agenda item 9.E for further discussion. (Audio Reference 23m:12s)
5.
Open Forum (Audio Reference 23m:39s)
First participant, Fern McClaugherty, expressed her concerns on the measures taken by the county due to COVID- 19 virus, as well as the monitoring of GPS information.
Second participant, Janie Melendez, expressed her concerns on the county's budget, the mandated facial covering order, as well as the increase of property taxes.
No action was taken on item 5 - Open Forum
First participant, Fern McClaugherty, expressed her concerns on the measures taken by the county due to COVID- 19 virus, as well as the monitoring of GPS information.
Second participant, Janie Melendez, expressed her concerns on the county's budget, the mandated facial covering order, as well as the increase of property taxes.
No action was taken on item 5 - Open Forum
6.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed: (Audio Reference 30m:10s)
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
Valde Guerra stated that no action was to be taken on item 6.A.1, 2, & 3.
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
Valde Guerra stated that no action was to be taken on item 6.A.1, 2, & 3.
B.
AI-76501
County Court at Law #1 (1100): (Audio Reference 30m:23s)
Approval of backpay in the amount of $1,593.79 for employee no. 207918 pursuant to AI #69748 approved by commissioners court April 09, 2019.
Valde Guerra stated that no action was to be taken on item 6.B.
Approval of backpay in the amount of $1,593.79 for employee no. 207918 pursuant to AI #69748 approved by commissioners court April 09, 2019.
Valde Guerra stated that no action was to be taken on item 6.B.
Attachments:
7.
Urban County:
A.
AI-76419
1. Public Hearing regarding a Substantial Budget & Program Amendment to the Hidalgo County Urban County Program’s Annual Action Plan for Program Year 33 (2020) to include the COVID-19 CDBG-CV, ESG-CV1 & ESG-CV2 funding. (Audio Reference 30m:28s)
Commissioner Cantu called the public hearing to order at 10:33 A.M.
Eddie Olivarez from the Health and Human Services Department, expressed his gratitude towards Commissioners' Court, the U.S Housing and Urban Development Program, and the Urban County Program for allowing the discussion for updating the plan involving the construction and development of a public health laboratory in Hidalgo County.
Commissioner Cantu closed the public hearing at 10:34 A.M.
No action was taken on item 7.A.1.
2. Requesting approval of and for submission of the Substantial Budget & Program Amendment to the Hidalgo County Urban County Program’s Annual Action Plan for Program Year 33 (2020) to include the COVID-19 CDBG-CV, ESG-CV1 & ESG-CV2 funding. (Audio Reference 32m:43s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 7.A.2.
Vote: 4 - 0 – Unanimously
3. Authorization for County Judge Richard F. Cortez to sign any and all documents related to COVID 19 CDBG-CD, ESG-CV1 & ESG-CV2 funding. (Audio Reference 33m:12s)
Commissioner Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 7.A.3.
Vote: 3 - 0 - Unanimously
Commissioner Cantu called the public hearing to order at 10:33 A.M.
Eddie Olivarez from the Health and Human Services Department, expressed his gratitude towards Commissioners' Court, the U.S Housing and Urban Development Program, and the Urban County Program for allowing the discussion for updating the plan involving the construction and development of a public health laboratory in Hidalgo County.
Commissioner Cantu closed the public hearing at 10:34 A.M.
No action was taken on item 7.A.1.
2. Requesting approval of and for submission of the Substantial Budget & Program Amendment to the Hidalgo County Urban County Program’s Annual Action Plan for Program Year 33 (2020) to include the COVID-19 CDBG-CV, ESG-CV1 & ESG-CV2 funding. (Audio Reference 32m:43s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 7.A.2.
Vote: 4 - 0 – Unanimously
3. Authorization for County Judge Richard F. Cortez to sign any and all documents related to COVID 19 CDBG-CD, ESG-CV1 & ESG-CV2 funding. (Audio Reference 33m:12s)
Commissioner Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 7.A.3.
Vote: 3 - 0 - Unanimously
Attachments:
B.
AI-76441
Requesting approval to suspend applicable notice provision of the Citizen Participation Plan to implement and allow for expedited procedures to the substantial amendment process of consolidated plans in order to alleviate or prevent serious damages or threat to human life or property. The Hidalgo County Urban County Program is processing a Substantial Amendment for FY’s 2015, 2016, 2017, 2018, & 2019, for which a Public Hearing will be held on August 25, 2020 which will start at 2:00 P.M. before Hidalgo County Commissioners Court. (Audio Reference 33m:35s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 7.B.
Vote: 3 - 0 – Unanimously.
The court proceeded to item 12.A. (Audio Reference 34m:24s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 7.B.
Vote: 3 - 0 – Unanimously.
The court proceeded to item 12.A. (Audio Reference 34m:24s)
Attachments:
8.
WIC:
A.
AI-76506
WIC: 018-(1292) (Audio Reference 46m:13s)
Requesting to ratify the submission of the 2nd amended FY 20 Contract # HHS000455900001 Lactation Support Center Services Strategic Expansion Program (LSCS-SEP).
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 8.A
Vote: 3 - 0 – Unanimously
Requesting to ratify the submission of the 2nd amended FY 20 Contract # HHS000455900001 Lactation Support Center Services Strategic Expansion Program (LSCS-SEP).
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 8.A
Vote: 3 - 0 – Unanimously
Attachments:
9.
Health & Human Services Department:
A.
AI-76463
1. Requesting approval to rescind action taken by Commissioner's Court on July 7, 2020 on AI-76265, item 1 only. (Audio Reference 46m:55s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 9.A.1.
Vote: 3 - 0 – Unanimously
2. Requesting approval to accept the ZIKA Healthcare Services Grant Contract HHS000059600001, Amendment No. 4 and to have County Judge e-sign the Amendment. The purpose of the amendment is to decrease Health Resources and Services Administration (HRSA) funds. (Audio Reference 47m:29s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 9.A.2.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 9.A.1.
Vote: 3 - 0 – Unanimously
2. Requesting approval to accept the ZIKA Healthcare Services Grant Contract HHS000059600001, Amendment No. 4 and to have County Judge e-sign the Amendment. The purpose of the amendment is to decrease Health Resources and Services Administration (HRSA) funds. (Audio Reference 47m:29s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 9.A.2.
Vote: 3 - 0 - Unanimously
Attachments:
10.
Community Service Agency:
A.
AI-76485
Discussion, consideration and possible action to amend eligibility guidelines for the Hidalgo County Mortgage & Rent Relief Program. (Audio Reference 48m:08s)
Jaime Longoria with the CSA, requested flexibility with one of the eligibility guidelines needed to qualify for mortgage and rent assistance. The criteria in which Mr. Longoria was requesting flexibility was that the applicant must be overdue on rent or mortgage. He elaborated that some applicants are lacking food, medication, and other necessities in efforts to pay their mortgages or rent. Mr. Longoria expressed that he would like to be able to assist the constituents that are in this predicament, and requested flexibility for families that find themselves in this type of situation to be able to apply as well for assistance.
Commissioner Flores rejoined the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 10.A.
Vote: 4 - 0 - Unanimously
Jaime Longoria with the CSA, requested flexibility with one of the eligibility guidelines needed to qualify for mortgage and rent assistance. The criteria in which Mr. Longoria was requesting flexibility was that the applicant must be overdue on rent or mortgage. He elaborated that some applicants are lacking food, medication, and other necessities in efforts to pay their mortgages or rent. Mr. Longoria expressed that he would like to be able to assist the constituents that are in this predicament, and requested flexibility for families that find themselves in this type of situation to be able to apply as well for assistance.
Commissioner Flores rejoined the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 10.A.
Vote: 4 - 0 - Unanimously
B.
AI-76445
Discussion, consideration, and action to recommend approval to accept the check in the amount of $615.82 from Member to Member for benefit of Hidalgo County Resident to pay NEC Co-op Energy electric bills. (Audio Reference 55m:40s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 10.B.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 10.B.
Vote: 4 - 0 - Unanimously
Attachments:
11.
IT Department:
A.
AI-76482
Executive Office - Health Department: (Audio Reference 56m:34s)
Requesting authority to purchase GPS units/service for five (5) new vehicles from Unicom Government, Inc. through Contract 4400006645- Quote #QUT5219495 for a total of $2,395.60 (July 2020-July 2021) as follows:
Requesting authority to purchase GPS units/service for five (5) new vehicles from Unicom Government, Inc. through Contract 4400006645- Quote #QUT5219495 for a total of $2,395.60 (July 2020-July 2021) as follows:
| Monthly Tracking Service $108.55 x 12 mths. (billed annually) | 5 units | $1,302.60 |
| One-time purchase of GPS devices w/batteries & cables | 5 units | $1,093.00 |
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
The court proceeded to item 13.A.1.
12.
Precinct #4 - Comm. Torres:
A.
AI-76504
Resolution in honor of Saul Garza for his Baseball Accolades and Signing with The Kansas City Royals (Audio Reference 34m:24s)
Chief of Staff of External Affairs for Precinct 4, Velinda Reyes, read the resolution recognizing Saul Garza accomplishments and signing with the Kansas City Royals.
Commissioner Flores rejoined the meeting.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.A.
Vote: 4 - 0 - Unanimously
The court continued to item 12.B.
Chief of Staff of External Affairs for Precinct 4, Velinda Reyes, read the resolution recognizing Saul Garza accomplishments and signing with the Kansas City Royals.
Commissioner Flores rejoined the meeting.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.A.
Vote: 4 - 0 - Unanimously
The court continued to item 12.B.
Attachments:
B.
AI-76366
Discussion/Consideration and Action to enter into a Memorandum of Understanding (MOU) between Hidalgo County Precinct 4 and the Lower Rio Grande Development Council Valley Metro Transit Center and authorization for the County Judge to sign the Memorandum of Understanding. (Audio Reference 39m:29s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 12.B.
Vote: 4 - 0 – Unanimously
Commissioner Torres recognized Richard Sanchez, from UTRGV , Dr. John Rannau, from the Lower Rio Grande Development Council, and Tom Logan, from Valley Metro.
The court continued to item 12.C.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 12.B.
Vote: 4 - 0 – Unanimously
Commissioner Torres recognized Richard Sanchez, from UTRGV , Dr. John Rannau, from the Lower Rio Grande Development Council, and Tom Logan, from Valley Metro.
The court continued to item 12.C.
Attachments:
C.
AI-76383
Discussion/Consideration and Action for Hidalgo County's Commissioners Court to enter into a Multi-Use Agreement with the Texas Department of Transportation to place a bus stop shelter and shuttle service in San Carlos, Texas with approval for the County Judge to sign Resolution authorizing execution of document (Audio Reference 40m:45s)
Dr. Rannau expressed his gratitude towards all the departments that have been collaborating in efforts to establish this project to assist the constituents of Hidalgo County with transportation. Richard Sanchez expressed his gratitude towards the court for their partnership as well.
Commissioner Flores stepped away from the meeting.
Chief of Staff of External Affairs for Precinct 4, Velinda Reyes read the resolution.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.
Vote: 3 - 0 - Unanimously
The court continued to item 12.D.
Dr. Rannau expressed his gratitude towards all the departments that have been collaborating in efforts to establish this project to assist the constituents of Hidalgo County with transportation. Richard Sanchez expressed his gratitude towards the court for their partnership as well.
Commissioner Flores stepped away from the meeting.
Chief of Staff of External Affairs for Precinct 4, Velinda Reyes read the resolution.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.
Vote: 3 - 0 - Unanimously
The court continued to item 12.D.
D.
AI-76399
Requesting Approval to enter into a Multiple Use Agreement by the State of Texas and between the Texas Department of Transportation and Hidalgo County, Texas (for the San Carlos Bus Stop Shelter and Shuttle service) with authorization for the County Judge to sign said agreement. (Audio Reference 45m:30s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.D.
Vote: 3 - 0 - Unanimously
The court returned back to item 8.A. (Audio Reference 46m:13s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.D.
Vote: 3 - 0 - Unanimously
The court returned back to item 8.A. (Audio Reference 46m:13s)
Attachments:
13.
Budget & Management:
A.
AI-76476
CARES Act Relief Funds (1287):
1. Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
2. Approval of intradepartmental transfer.
(Audio Reference 57m:28s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 13.A.1 & 2.
Vote: 4 - 0 – Unanimously
1. Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
2. Approval of intradepartmental transfer.
(Audio Reference 57m:28s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 13.A.1 & 2.
Vote: 4 - 0 – Unanimously
Attachments:
B.
AI-76434
HCSO 2018 Operation Stonegarden Grant (OPSG) (1284):
1. Approval to use General Fund to pay for disallowed overtime & fringes in relation to the HCSO 2018 Operation Stonegarden (OPSG) grant in the amount of $22,662.38 with authority for the County Auditor's Office to reclassify the disallowed expenses to the Sheriff's Office General Fund account.
2. Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Sheriff to fund the disallowed overtime & fringes.
(Audio Reference 58m:15s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 13.B.1 & 2.
Vote: 4 - 0 – Unanimously
1. Approval to use General Fund to pay for disallowed overtime & fringes in relation to the HCSO 2018 Operation Stonegarden (OPSG) grant in the amount of $22,662.38 with authority for the County Auditor's Office to reclassify the disallowed expenses to the Sheriff's Office General Fund account.
2. Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Sheriff to fund the disallowed overtime & fringes.
(Audio Reference 58m:15s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 13.B.1 & 2.
Vote: 4 - 0 – Unanimously
Attachments:
C.
Budget Appropriations:
1.
AI-76508
Pct. 1 R & B (1200): (Audio Reference 58m:55s)
Requesting approval of the Certification of Revenues by County Auditor in the amount of $140,275.60 for revenues received from the City of Weslaco for Mile 5 N Rd (Border Ave.) Project and City of Weslaco for Pct. 1 City of Weslaco Sports Complex Trail Project and appropriation of the same.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 13.C.1.
Vote: 4 - 0 - Unanimously
The court returned back to Consent Agenda item 9.E for clarification purposes. (Audio Reference 59m:25s)
Requesting approval of the Certification of Revenues by County Auditor in the amount of $140,275.60 for revenues received from the City of Weslaco for Mile 5 N Rd (Border Ave.) Project and City of Weslaco for Pct. 1 City of Weslaco Sports Complex Trail Project and appropriation of the same.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 13.C.1.
Vote: 4 - 0 - Unanimously
The court returned back to Consent Agenda item 9.E for clarification purposes. (Audio Reference 59m:25s)
Attachments:
14.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-76428
Presentation of the scoring/evaluation grid for the purpose of Commissioner's Court to declare the sole response received as "Qualified" in order to proceed with award, implementation process, and negotiations with Benefit Express Services, LLC. for the service of "Online Enrollment & Benefit Administration System" RFP 2020-180: (Audio Reference 1h:01m 20s)
| Benefit Express Serv., LLC | |
| Evaluator 1 | 93 |
| Evaluator 2 | 100 |
| Evaluator 3 | 98 |
| Evaluator 4 | 93 |
| Evaluator 5 | 100 |
| TOTAL SCORES | 484 |
| Deemed Qualified | YES___X______ NO__________ |
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2.
AI-76460
Presentation of qualified responsible vendor, Texas Cordia Construction, LLC., Inc. submitting the lowest and best bid for the purpose of award and approval of contract for RFB titled: Hidalgo County (including all funding sources) "Hot Mix - Cold Laid" through project No. 2020-219-07-08. (Audio Reference 1h:02m 02s)
Commissioner Fuentes stepped away from the meeting.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.A.2.
Vote: 3 - 0 – Unanimously
Commissioner Fuentes stepped away from the meeting.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.A.2.
Vote: 3 - 0 – Unanimously
Attachments:
3.
AI-76426
A. Acceptance of the "sole and qualified response" received for award of the Title Report Services for Hidalgo County (including all funding sources, programs and entities), RFP 2020-158-07-08-YZV; (Audio Reference 1h:02m 35s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.A.3.A
Vote: 3 - 0 - Unanimously
B. Approval of contract with South Texas Land Investigations [C-20-158-07-21] for Title Report Services for Hidalgo County (including all funding sources, programs, and entities) (Audio Reference 1h:02m 51s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.A.3.B.
Vote: 3 - 0 – Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.A.3.A
Vote: 3 - 0 - Unanimously
B. Approval of contract with South Texas Land Investigations [C-20-158-07-21] for Title Report Services for Hidalgo County (including all funding sources, programs, and entities) (Audio Reference 1h:02m 51s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.A.3.B.
Vote: 3 - 0 – Unanimously
Attachments:
B.
County Judge's Office
1.
AI-76517
Office of Emergency Management: (Audio Reference 1h:03m 10s)
A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Hidalgo County Emergency Management One (1) New or Used Truck with a Refrigerated Cargo Box and Wide Liftgate Purchase], in order to assist with County Public Health expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal protective equipment, for other public health or safety workers for addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use;
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.B.1.A.
Vote: 3 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.B.1.A.
Vote: 3 - 0 – Unanimously
B. Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens.; (Audio Reference 1h:04m 07s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.B.1.B.
Vote: 3 - 0 - Unanimously
C. Requesting approval to purchase One (1) New or Used Truck with a Refrigerated Cargo Box and Wide Liftgate from Rio Truck in the amount of $41,283.77 subject to 213 Form and compliance with 1295 Form. (Audio Reference 1h:04m 26s)
Martha Salazar stated that the condition of the truck is used, and will not come with a liftgate. She further stated that the purchase amount will be reduced by any applicable exemptions of sales tax.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.B.1.C.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.B.1.B.
Vote: 3 - 0 - Unanimously
C. Requesting approval to purchase One (1) New or Used Truck with a Refrigerated Cargo Box and Wide Liftgate from Rio Truck in the amount of $41,283.77 subject to 213 Form and compliance with 1295 Form. (Audio Reference 1h:04m 26s)
Martha Salazar stated that the condition of the truck is used, and will not come with a liftgate. She further stated that the purchase amount will be reduced by any applicable exemptions of sales tax.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.B.1.C.
Vote: 3 - 0 - Unanimously
Attachments:
2.
AI-76346
Emergency Management: (Audio Reference 1h:05m 15s)
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Disaster Surveillance Software for Tracking and Mapping, in order to assist with County actions to facilitate compliance with public health measures addressing the ongoing COVID-19 emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.”;
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.B.2.A.
Vote: 3 - 0 - Unanimously
B. Requesting authority to enter into a yearly online subscription with Crisis Track dba Geopliant, LLC for a Disaster Management System Software and for subsequent years to be governed and yearly invoices paid by this agreement unless revoked by either party in writing as per the agreement and authority for county judge to sign any documentation. (Audio Reference 1h:06m 04s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.B.2.B.
Vote: 3 - 0 – Unanimously
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Disaster Surveillance Software for Tracking and Mapping, in order to assist with County actions to facilitate compliance with public health measures addressing the ongoing COVID-19 emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.”;
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.B.2.A.
Vote: 3 - 0 - Unanimously
B. Requesting authority to enter into a yearly online subscription with Crisis Track dba Geopliant, LLC for a Disaster Management System Software and for subsequent years to be governed and yearly invoices paid by this agreement unless revoked by either party in writing as per the agreement and authority for county judge to sign any documentation. (Audio Reference 1h:06m 04s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.B.2.B.
Vote: 3 - 0 – Unanimously
C.
Pct. 4
1.
AI-76488
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262-024 (A) (4) professional services; (Audio Reference 1h:06m 33s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.C.1.A.
Vote: 3 - 0 – Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC the firms graded and evaluated through the County approved "pool" of professional engineering services for project-specific Design & Construction of A Bus Shelter at San Carlos; (Audio Reference 1h:06m 51s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.C.1.A.
Vote: 3 - 0 – Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC the firms graded and evaluated through the County approved "pool" of professional engineering services for project-specific Design & Construction of A Bus Shelter at San Carlos; (Audio Reference 1h:06m 51s)
| ERO Engineering, PLLC | M2 Engineering | Rio Delta Engineering | |
| Evaluator No. 1 | 96 | 91 | 90 |
| Evaluator No. 2 | 97 | 92 | 89 |
| Total | 193 | 183 | 179 |
Commissioner Fuentes rejoined the meeting.
Martha Salazar stated a typographical error in which the firm with the score of 193 should read RO Engineering PLLC, and not ERO Engineering, PLLC.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.C.1.B.
Vote: 4 - 0 – Unanimously
C. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No.1 ranked firm of RO Engineering, PLLC. for project specific Design & Construction of A Bus Stop Shelter at San Carlos. (Audio Reference 1h:07m 29s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.C.1.C.
Vote: 4 - 0 – Unanimously
Attachments:
2.
AI-76432
Requesting approval of First Amendment to Service Contract for professional surveying services between Hidalgo County Precinct No. 4 and Melden & Hunt, contract C-19-206-08-27, to extend the termination date to December 31, 2020. (Audio Reference 1h:07m 55s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.C.2.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.C.2.
Vote: 4 - 0 – Unanimously
Attachments:
3.
AI-76431
Requesting approval of First Amendment to Service Contract for professional surveying services between Hidalgo County Precinct No. 4 and Quintanilla Headley & Associates, contract C-19-205-08-27, to extend the termination date to December 31, 2020. (Audio Reference 1h:08m 14s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.C.3.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.C.3.
Vote: 4 - 0 - Unanimously
Attachments:
D.
IT Department:
1.
AI-76503
IT Countywide:
A. Requesting authority to purchase software/subscription licenses (through our membership with DIR-TSO-3926) from Insight Public Sector Inc. in the total amount of $87,778.55 to enable micro-segmentation of virtual environment and increase security for Odyssey application to all Hidalgo County Servers; (Audio Reference 1h:08m 32s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.D.1.A.
Vote: 4 - 0 - Unanimously
A. Requesting authority to purchase software/subscription licenses (through our membership with DIR-TSO-3926) from Insight Public Sector Inc. in the total amount of $87,778.55 to enable micro-segmentation of virtual environment and increase security for Odyssey application to all Hidalgo County Servers; (Audio Reference 1h:08m 32s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.D.1.A.
Vote: 4 - 0 - Unanimously
B. Requesting authority to purchase installation services for the software mentioned in item A (through our membership with OMNIA #4400006644) from Insight Public Sector Inc. in the total amount of $18,668.40. (Audio Reference 1h:09m 05s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.D.1.B.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.D.1.B.
Vote: 4 - 0 - Unanimously
Attachments:
E.
Health & Human Services Dept.
1.
AI-76507
Approval to execute the final negotiated professional civil engineering services Contract No. C-20-183-06-21 for the Construction of Hidalgo County Health Department Testing/Bio Safety Laboratory with SAMES, Inc. subject to legal approval. (Audio Reference 1h:09m 28s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.E.1.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.E.1.
Vote: 4 - 0 – Unanimously
Attachments:
2.
AI-76513
A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by a line item, allotment or allocation, for Engineering Services for the Automatic Doors at Main and Secondary Entrances countywide project and including the re-title of the Scope of Services to Engineering Services for the Automatic Doors at Main and Secondary Entrances and Evaluation of Products and Systems for HVAC, UV Lighting, & Retrofitting Bathroom Facilities, in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use; and, (Audio Reference 1h:09m 57s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.E.2.A.
Vote: 4 - 0 - Unanimously
B. Pursuant to action taken by HCCC on 07-14-20 [R/AI #76411] ranking Halff and Associates as number one and commence to negotiate a professional agreement to provide MEP Engineering Services for the Automatic Doors at Main and Secondary Entrances, CC approval to expand scope of services by Halff & Assoc. to include consulting services for the Evaluation of Products and Systems for HVAC, UV Lighting, & Retrofitting Bathroom Facilities researched and proposed by HC Facilities Management. (Audio Reference 1h:10m:52s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.E.2.B.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.E.2.A.
Vote: 4 - 0 - Unanimously
B. Pursuant to action taken by HCCC on 07-14-20 [R/AI #76411] ranking Halff and Associates as number one and commence to negotiate a professional agreement to provide MEP Engineering Services for the Automatic Doors at Main and Secondary Entrances, CC approval to expand scope of services by Halff & Assoc. to include consulting services for the Evaluation of Products and Systems for HVAC, UV Lighting, & Retrofitting Bathroom Facilities researched and proposed by HC Facilities Management. (Audio Reference 1h:10m:52s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.E.2.B.
Vote: 4 - 0 - Unanimously
3.
AI-76422
Presentation of sole responsible bid received [meeting all specifications and/or requirements] from H-E-B RxTRA Advantage for the purpose of award and approval of contract document in connection with project titled: Hidalgo County-"Online Pharmacy Billing Services:" through RFP No.:2020-245-07-08-TDL. (Audio Reference 1h:11m:33s)
Commissioner Fuentes abstained from any discussion and/or action on item 14.E.3.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.E.3.
Vote: 3 - 0 – Unanimously
Commissioner Fuentes abstained from any discussion and/or action on item 14.E.3.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.E.3.
Vote: 3 - 0 – Unanimously
Attachments:
F.
Tax Office
1.
AI-76374
A. Discussion, consideration, and action to approve as necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Hidalgo County Tax Office Two Way Electronic Communicators Purchase], in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.; (Audio Reference 1h:12m 15s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.F.1.A.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.F.1.A.
Vote: 4 - 0 - Unanimously
B. Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens; (Audio Reference 1h:12m 51s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.F.1.B.
Vote: 4 - 0 – Unanimously
C. Requesting approval to purchase (41 units) Two Way Electronic Communicators from REFCO in the amount of $48,708.00. (Audio Reference 1h:13m 05s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.F.1.C.
Vote: 4 - 0 - Unanimously
2.
AI-76400
A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Tax Office - Queuing system, in order to assist with County functions related to public health measures addressing the ongoing, COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary; (Audio Reference 1h:13m 22s)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.F.2.A.
Vote: 4 - 0 – Unanimously
B. Requesting exemption from competitive bidding requirements, pursuant to TxLGC 262.024 (a)(1)(2); and (Audio Reference 1h:13m 59s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.F.2.B.
Vote: 4 - 0 – Unanimously
C. Requesting authority to expand the initial purchase to all substations, upgrade, and install new hardware and software from Nemo Q for equipment and services for the Tax Office and substations in the amount of $70,714, to including yearly maintenance fees and any other future services needed.(Audio Reference 1h:14m 19s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.F.2.C.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.F.2.A.
Vote: 4 - 0 – Unanimously
B. Requesting exemption from competitive bidding requirements, pursuant to TxLGC 262.024 (a)(1)(2); and (Audio Reference 1h:13m 59s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.F.2.B.
Vote: 4 - 0 – Unanimously
C. Requesting authority to expand the initial purchase to all substations, upgrade, and install new hardware and software from Nemo Q for equipment and services for the Tax Office and substations in the amount of $70,714, to including yearly maintenance fees and any other future services needed.(Audio Reference 1h:14m 19s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 14.F.2.C.
Vote: 4 - 0 - Unanimously
Attachments:
G.
Co. Wide
1.
AI-76433
Acceptance of the "sole and qualified respondent meeting all specifications for award and contract to Matt's Building Materials" RFB:2020-211-07-08-MEG,"Construction Bldg. Materials and Related Supplies" with compliance to HB 1295. (Audio Reference 1h:14m 47s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.G.1.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.G.1.
Vote: 4 - 0 - Unanimously
15.
Executive Office:
A.
Presentation for discussion of the following: (Audio Reference 1h:15m 13s)
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
Valde Guerra stated that no action was to be taken on item 15.A.1 & 2.
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
Valde Guerra stated that no action was to be taken on item 15.A.1 & 2.
B.
AI-76430
Appointment/Reappointment of board member to Tropical Texas Behavioral Health (MHMR) - Pct. #1 (Audio Reference 1h:15m 24s)
Commissioner Fuentes reappointed Benita Valadez.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval of the reappointment of Benita Valadez.
Vote: 4 - 0 - Unanimously
Commissioner Fuentes reappointed Benita Valadez.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval of the reappointment of Benita Valadez.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-76514
Discussion, consideration and action on County Wide Internship - Everardo Villarreal (Audio Reference 1h:15m 43s)
Commissioner Fuentes requested that no action be taken on this item due to pending issues.
The court agreed to take no action on item 15.C.
Commissioner Fuentes requested that no action be taken on this item due to pending issues.
The court agreed to take no action on item 15.C.
D.
AI-76425
Approval to accept settlement check from ACACIA Insurance Managers Company in the amount of $2,143.11 to settle auto accident claim with County vehicle. (Sheriff Office) (Audio Reference 1h:16m 55s)
Commissioner Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.D.
Vote: 3 - 0 – Unanimously
Commissioner Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.D.
Vote: 3 - 0 – Unanimously
Attachments:
E.
AI-76461
Approval to accept settlement check from Texas Municipal League in the amount of $2,215.00 to settle property damages to County trash wall chute. (Sheriff Office) (Audio Reference 1h:17m 22s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.E.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.E.
Vote: 3 - 0 - Unanimously
Attachments:
F.
AI-76462
Approval to accept settlement check from SNAP Insurance Service in the amount of $104.60 to settle property damages to County chain link fence. (Precinct 2 Lopezville Park) (Audio Reference 1h:17m: 45s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.F.
Vote: 3 - 0 - Unanimously
The court proceeded to item 17 - Closed Session. (Audio Reference 1h:18m 11s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.F.
Vote: 3 - 0 - Unanimously
The court proceeded to item 17 - Closed Session. (Audio Reference 1h:18m 11s)
Attachments:
16.
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency: (Audio Reference 1h:22m 10s)
1. CARES Act Funds
a. Interlocal cooperation agreement with the University of Texas Rio Grande Valley
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval on item 16.A.1.A.
Vote: 3 - 0 - Unanimously
B. Measures necessary to preserve public health and safety (Audio Reference 1h:22m 40s)
Commissioner Cantu announced that the Commissioners' Court has agreed to fund the hospitals collectively, with $7.5 million of CARES Act funds to assist the hospitals during this COVID-19 virus pandemic.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval on item 16.B - to allocate $7.5 million of CARES Act Funds to the hospitals.
Vote: 3 - 0 - Unanimously
C. Direction regarding County government operations, including but not limited to essential functions (Audio Reference 1h:23m 33s)
Valde Guerra stated that the county will continue to take the measures necessary to ensure the safety of the constituents of Hidalgo County, as well as the county's employees.
No action was taken on item 16.C.
The court proceeded to item 22 - Adjournment.
A. County response to disaster/health emergency: (Audio Reference 1h:22m 10s)
1. CARES Act Funds
a. Interlocal cooperation agreement with the University of Texas Rio Grande Valley
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval on item 16.A.1.A.
Vote: 3 - 0 - Unanimously
B. Measures necessary to preserve public health and safety (Audio Reference 1h:22m 40s)
Commissioner Cantu announced that the Commissioners' Court has agreed to fund the hospitals collectively, with $7.5 million of CARES Act funds to assist the hospitals during this COVID-19 virus pandemic.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval on item 16.B - to allocate $7.5 million of CARES Act Funds to the hospitals.
Vote: 3 - 0 - Unanimously
C. Direction regarding County government operations, including but not limited to essential functions (Audio Reference 1h:23m 33s)
Valde Guerra stated that the county will continue to take the measures necessary to ensure the safety of the constituents of Hidalgo County, as well as the county's employees.
No action was taken on item 16.C.
The court proceeded to item 22 - Adjournment.
Attachments:
17.
Closed Session: (Audio Reference 1h:18m 17s)
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
The court proceeded into Closed Session at 11:20 P.M.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval to proceed into Closed Session.
Vote: 3 - 0 – Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
The court proceeded into Closed Session at 11:20 P.M.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval to proceed into Closed Session.
Vote: 3 - 0 – Unanimously
A.
Real Estate Acquisition
Reference 19.A.
Reference 19.A.
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
Reference 19.B.
Reference 19.B.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
Reference 19.C.
Reference 19.C.
D.
AI-76453
Hidalgo County v. Valeria Jaquelin Galvan Garcia & Sergio Cruz Cobos
Reference 19.D.
Reference 19.D.
E.
AI-76455
EEOC Charge No. 31-C-2020-00233 R.M. v. County of Hidalgo
Reference 19.E.
Reference 19.E.
F.
AI-76438
Claim of Laura Lopez
Reference 19.F.
Reference 19.F.
G.
AI-76471
Claim of Adrian Garza, Leonardo Lopez, Joshua Lopez and Jonathan Lopez
Reference 19.G.
Reference 19.G.
H.
AI-76516
Consultation with attorney regarding Proof of Claim filing in the Purdue Bankruptcy for the opioid litigation.
Reference 19.H.
Reference 19.H.
18.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
(Audio Reference 1h:21 56s)
Valde Guerra stated that no action was to be taken on items 18.A & B.
The court returned back to item 16.
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
(Audio Reference 1h:21 56s)
Valde Guerra stated that no action was to be taken on items 18.A & B.
The court returned back to item 16.
19.
Open Session: (Audio Reference 1h:19m 00s)
The court returned from Closed Session at 1:22 P.M.
Commissioner Fuentes and Commissioner Flores did not return from Closed Session.
Judge Cortez joined the meeting.
The court returned from Closed Session at 1:22 P.M.
Commissioner Fuentes and Commissioner Flores did not return from Closed Session.
Judge Cortez joined the meeting.
A.
Real Estate Acquisition and appropriation for same (Audio Reference 1h:19m 12s)
Valde Guerra stated that they will proceed as directed.
No action was taken on item 19.A.
Valde Guerra stated that they will proceed as directed.
No action was taken on item 19.A.
B.
Pending and/or potential litigation (Audio Reference 1h:19m 19s)
Valde Guerra stated that no action was to be taken on item 19.B.
Valde Guerra stated that no action was to be taken on item 19.B.
C.
Discussion, consideration and possible action regarding response to public health emergency (Audio Reference 1h:19m 23s)
Reference item 16.
Reference item 16.
D.
AI-76454
Hidalgo County v. Valeria Jaquelin Galvan Garcia & Sergio Cruz Cobos (Audio Reference 1h:19m 31s)
Valde Guerra requested that the court take action in settlement of the subrogation claim, that the county is accepting a full and final payment of $7,537.90
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval of accepting a full and final payment of $7,537.90.
Vote: 3 - 0 – Unanimously
Valde Guerra requested that the court take action in settlement of the subrogation claim, that the county is accepting a full and final payment of $7,537.90
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval of accepting a full and final payment of $7,537.90.
Vote: 3 - 0 – Unanimously
E.
AI-76456
EEOC Charge No. 31-C-2020-00233 R.M. v. County of Hidalgo (Audio Reference 1h:20m 26s)
Valde Guerra requested that the court accept in settlement of this EEOC Charge No. in the amount of $7,500.00, which would be payable to Ruth Martinez and the Law Office of Jose G. Gonzalez.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval on the settlement amount of $7,500.00. Payable to Ruth Martinez and the Law Office of Jose G. Gonzalez.
Vote: 3 - 0 - Unanimously
Valde Guerra requested that the court accept in settlement of this EEOC Charge No. in the amount of $7,500.00, which would be payable to Ruth Martinez and the Law Office of Jose G. Gonzalez.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval on the settlement amount of $7,500.00. Payable to Ruth Martinez and the Law Office of Jose G. Gonzalez.
Vote: 3 - 0 - Unanimously
F.
AI-76439
Claim of Laura Lopez (Audio Reference 1h:21m 00s)
Valde Guerra requested for settlement authority to make an offer in the amount of $2,639.92
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval on the settlement amount of $2,639.92.
Vote: 3 - 0 - Unanimously
Valde Guerra requested for settlement authority to make an offer in the amount of $2,639.92
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval on the settlement amount of $2,639.92.
Vote: 3 - 0 - Unanimously
G.
AI-76472
Claim of Adrian Garza, Leonardo Lopez, Joshua Lopez and Jonathan Lopez (Audio Reference 1h:21m 16s)
Valde Guerra reported that Josephine Ramirez's office will facilitate defense on behalf of Hidalgo County.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval as stated above by Valde Guerra.
Vote: 3 - 0 - Unanimously
Valde Guerra reported that Josephine Ramirez's office will facilitate defense on behalf of Hidalgo County.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval as stated above by Valde Guerra.
Vote: 3 - 0 - Unanimously
H.
AI-76515
Consultation with attorney regarding Proof of Claim filing in the Purdue Bankruptcy for the opioid litigation. (Audio Reference 1h:21m 42s)
Valde Guerra stated that no action was to be taken on item 19.H.
The court proceeded back to item 18.A.
Valde Guerra stated that no action was to be taken on item 19.H.
The court proceeded back to item 18.A.
20.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
The court did not proceed into item 20 - Closed Session.
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
The court did not proceed into item 20 - Closed Session.
21.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
The court did not proceed into item 21 - Open Session.
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
The court did not proceed into item 21 - Open Session.
22.
Adjourn (Audio Reference 1h:24m 48s)
Commissioner Cantu adjourned the meeting at 1:29 P.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 3 - 0 - Unanimously
Commissioner Cantu adjourned the meeting at 1:29 P.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 3 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of July, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 21, 2020.
Signed this 22nd day of July 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of July, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 21, 2020.
Signed this 22nd day of July 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy