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Minutes for CC CONSENT AGENDA SPECIAL MTG

SPECIAL MEETING - August 11, 2020

BE IT REMEMBERED, that on this 11th day of August A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE ELLIE TORRES
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
August 11, 2020
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Tracking # 11:13)


On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2 EDUARDO "EDDIE" CANTU, the Court made a UNANIMOUS vote to approve all items listed on the Consent Agenda with the exception of items 8.B.1&2, 9.A., 9.X. and 9.Y.
                                                                              
 Vote: 4 - 0 – Unanimously
-----
Mr. Valde Guerra stated for the Record that Commissioner Fuentes will be abstaining from discussion and/or action as it pertains to Consent Agenda Items 8.B.1 & 2.

On motion by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court moved to approve Consent Agenda Items 8.B.1 & 2.
                                                                              
 Vote: 3 - 0 – Commissioner David Fuentes Abstained. 
---
Items 9.A., 9.X. and 9.Y were taken up individually.

---
(Audio Reference - #25.20)
Mr. Valde Guerra requested that the Court go back and rescind the action taken on approving the Consent Agenda. 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval to rescind the action taken on approving the Consent Agenda.
                                                                              
 Vote: 4 - 0 – Unanimously
 
Mr. Valde Guerra then requested that the Court pull Consent Agenda Item 7.C. and approve the balance of the Consent Agenda. He explained to the Court that they had already taken action on items 9.X., 9.A & 9.Y and the abstention of 8.B.1 & 2 so now he’s asking to pull out Consent Agenda Item 7.C. and then approve the balance of the consent Agenda.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote to approve the Consent Agenda as recommended by Mr. Valde Guerra.
                                                                              
 Vote: 4 - 0 – Unanimously

 
1.
AI-76703
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
 
Auditor's Office:
 
A.
AI-76704
Presentation of Fund Information Report
Attachments:
 
3.
 
2020 Intradepartmental transfers:
 
A.
AI-76708
2020 - Elections Dept (1100)
Attachments:
 
B.
AI-76714
2020 - Constable Pct 1 (1100)
Attachments:
 
C.
AI-76723
2020 - Health & Human Services Dept. / RLSS (1293)
Attachments:
 
D.
AI-76757
2020 - County Judge (1100)
Attachments:
 
E.
AI-76759
2020 - I.T. Department (1100 I.T.)
Attachments:
 
F.
AI-76762
2020 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
 
G.
AI-76778
2020 - DA FED SHRG - TREAS (1252)
 
H.
AI-76774
2020 - TVC Broken Arrow (1283)
Attachments:
 
4.
 
2020 Interdepartmental transfers:
 
A.
AI-76543
Pct 2 Administration (1200):
Approval of 2020 interdepartmental transfer from Pct 2 Road Maintenance (prog. 006) to Pct 2 Administration (prog. 005) in the amount of $8,091.68 to fund expenditures.
Attachments:
 
B.
AI-76773
Approval of 2020 interdepartmental transfer from Sheriff (001) to Jail (002) in the total amount of $12,500.00 for monthly lawn care maintenance services for the Hidalgo County Sheriff's Office facilities.
Attachments:
 
C.
AI-76717
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments into the Co. Wide Adm.- Contingency account.
Attachments:
 
5.
 
Planning Department:
 
A.
AI-76742
1.  Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2.  Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
6.
 
Tax Refunds:
 
A.
AI-76735
No. Account Number Payer Amount
1 B2950.00.000.0002.05 WALGREEN CO $9,084.30
2 L6556.00.000.0001.00 LOWE'S HOME CENTERS INC $17,213.01
3 L6560.00.000.0004.00 LOWE'S HOME CENTERS INC $25,245.18
4 P6300.00.000.0016.10 LOWE'S HOME CENTERS INC $33,219.04
5 P7475.00.000.001B.00 LOWE'S HOME CENTERS INC $24,099.38
6 S2695.00.000.0001.00 WALGREEN CO $5,134.93
7 S5950.00.011.0002.05 BOX FAMILY LIMITED PARTNERSHIP LTD $2,880.22
8 S5950.00.011.0002.05 BOX FAMILY LIMITED PARTNERSHIP LTD $2,672.02
Attachments:
 
B.
AI-76751
No. Account Number Payer Amount
1 P4404.01.000.0073.00 NOE LOPEZ $3,911.45
Attachments:
 
7.
 
Membership Dues/Certifications:
 
A.
AI-76709
Requesting approval to pay for a yearly membership for Oscar Lopez, Deputy Fire Marshal, payable to the International Association of Arson Investigators in the total amount of $100.00. with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.  Requisition# 418892
Attachments:
 
B.
AI-76732
DBM:
Requesting approval to pay membership dues in the amount of $225.00 to the Texas Chapter Public Risk Management Association (PRIMA) for Diana Huallpa Trevino, Wellness Program Coordinator III, Flora Vazquez Employee Benefits, Division Manager III, Sergio Cruz, Budget Officer with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. Req# 418982
 
C.
AI-76767
HIDTA - Task Force:
Requesting approval of requisition #0049111  with authorization for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor's Office:
Renewing the 2020-2021 Texas Narcotic Officers Association (TNOA) membership dues for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $40.00 ($40.00 per member  - one (1) HIDTA Agent)

Mr. Guerra stated for the record : I would like to Correct a requisition that was posted. Requisition number that is posted is 0049111 and that should actually be requisition number 4191111.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote to approve the correction of requisition # from  #0049111 to the correct # 419111.
                                                                              
 Vote: 4 - 0 – Unanimously
Attachments:
 
8.
 
Budget & Management:
 
A.
AI-76724
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 16-31, 2020 in the amount of $39,325.56 and requesting approval of wire transfer.
 
B.
AI-76725
1.  Approval of reimbursement in the amount of $1,026,529.73 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 07/23/20 to 08/05/20.
07/23-29/20 $   542,965.46
07/30-31/20 $    21,429.37
08/01-05/20 $  462,134.90
TOTAL $1,026,529.73
2.  Approval of wire transfer to cover claims paid.
 
9.
 
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-76783
Requesting authority to advertise and approval of procurement packet as attached hereto for Hauling Services for All Road Materials for Hidalgo County Precinct No. 2 - RFB No.: 2020-228-09-02-RFV including the re-advertisement if/when applicable/necessary. 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, the Court made a UNANIMOUS vote of approval, subject to final legal review of the packet.
                                                                              
 Vote: 4 - 0 – Unanimously
 
Attachments:
 
B.
AI-76713
Health Department:
Approval of New account information required by Merry X-Ray Corporation for all new buyers (awarded vendor for C-20-172-07-28) for the purchase and installation of one (1) X-Ray Machine with with authority for Executive Officer, Purchasing Agent, or Assistant Purchasing Agent to sign. 
 
C.
AI-76776
Authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract, etc) as attached hereto for Hidalgo County for "Striping of County Roads, County Owned Parking Lots & Misc. County Owned Buildings" [County-Wide] including the re-advertising if/when applicable/necessary.
 
D.
AI-76777
Requesting approval and authority to advertise RFB No. 2020-231-09-02-JJR for the project titled: "COMMISSARY SUPPLIES FOR ADULT DETENTION FACILITY (JAIL)," including re-adverting when/if applicable. 
 
E.
AI-76791
Hidalgo County Sheriff's Office:
Requesting authority to advertise and approval of RFB No. 2020-220-09-02-JJR for the project titled: "LEASE OF TOWER WESLACO," including re-adverting when/if applicable. 
 
F.
AI-76796
Requesting approval to enter into a thirty-six (36) month copier lease agreement with Canon Financial Services/ordered from Canon USA Inc., through Hidalgo County's membership/participation in DIR Contract [DIR-CPO-4437]; with delivery and servicing to be provided by local authorized reseller, Copy Graphics, Inc.
Requisition# Months Model Monthly Payment
418498 36 ImageRUNNER ADVANCE DX-4725i $148.90
 
G.
AI-76803
Requesting approval for clarification on Exhibit B pricing on the Per Day Rates for C-19-072-05-07 awarded to Butch's Oil Field Service. Pricing should read as follows:
Weekend (Based on min of 8 hours of usage per day) $680.00    Per Day
Holidays  (Based on min of 8 hours of usage per day) $680.00    Per Day
Emergency (Based on min of 8 hours of usage per day) $680.00    Per Day
 
H.
AI-76715
Pct. #1:
Requesting acceptance & approval of invoice #11328221 in the amount of $450.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Attachments:
 
I.
AI-76716
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
Project Name Invoice Date Invoice #      Amount  PO#
Dicker Road Project (WA#2) 07/31/20   11328225 $  2,297.32 778854
Cesar Chavez Road Project (WA#1) 07/31/20   11328244 $21,094.61 732294
SH107/Bus 281 Rd & Drain Improv Prj (WA#1) 07/31/20 113282445 $15,558.72 750481
 
J.
AI-76719
Pct. #1 (1315):
Acceptance and approval of invoice # 11328232 in the amount of $11,955.23 as submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M11-SH107) - WA#1.
Attachments:
 
K.
AI-76720
PCT. #1:
Acceptance and approval of invoice #11328233 in the amount of $55,084.41 submitted by L & G Consulting Engineers, Inc. for Mile 10 Project (Mile 6-FM1015) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
Attachments:
 
L.
AI-76721
Acceptance and approval of invoice #11328235 in the amount of $80,900.29 submitted by L & G Consulting Engineers  Inc. for project FM 88 Project (5th St.- FM 1925) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
Attachments:
 
M.
AI-76722
PCT. #1 (1351):
Requesting approval to pay invoice # 10052 in the amount of $2,618.98 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
 
N.
AI-76727
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
Project Name        Invoice Date Invoice # Amount PO#
Military Highway Extension Project 08/03/20 20240 $  15,891.79 770537
Regional Linear Park Project Phase II (WA#1) 08/03/20 20241 $  49,453.46 790326
Valle Alto Park Youth Facility Project 08/03/20 20242 $    1,932.51 792886
Dicker Road Project 08/03/20 20243 $102,241.93 803856
Regional Linear Park Project - Ph I&II (WA#2) 08/03/20 20244 $    4,432.84 813382
 
O.
AI-76734
Approval to exercise a one year extension as  permitted in the current contract agreement C-19-149-10-08, under the same rates, terms, and conditions with Peregrine Services, Inc. for "Printing and Mailing of Post Cards (Courtesy/Scofflaw Notices)"  effective October 22, 2020- thru October 21,2021.
 
P.
AI-76738
Approval to enter into one (1) new 48 month (capital) lease with Canon Financial Services, Inc. for an IR-ADV-DX4735I, for the Law Library through requisition 417284 in the monthly amount of $168.90 through our membership/participation with Department of Information Resources (DIR) contract DIR-CPO-4437 effective upon approval and delivery & Installation.
 
Q.
AI-76707
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Vendor Invoice Date Invoice # Amount PO#
L&G Consulting Engineers, Inc. 7/31/20 11328237 $12,577.44 811639
Attachments:
 
R.
AI-76712
Acceptance and approval of Payment Application #3 submitted by Herrcon for services rendered for the Precinct 1 Administration Building Emergency Generator-JOC Contract # 581-19 in the amount of $ 63,178.29.
Attachments:
 
S.
AI-76758
Approval of Application for Payment No. 1 in the amount of $1,457,733.47 for the Pct 1 M6W (M9-M11) Project submitted by contractor, Texas Cordia Construction, LLC. 
Attachments:
 
T.
AI-76711
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
Invoice No. Date Project PO No. Amount
11328249 7-31-2020 Veterans Blvd. WA #3 772041 $47,518.07
11328229 7-31-2020 FM 676 (Mile 5) WA #2 806793 $260,450.00
11328248 7-31-2020 Mile 3 WA #6 784305 $46,774.92
11328228 7-31-2020 Mile 3 WA #4 771660 $36,585.80
11328236 7-31-2020 Mile 3 WA #2 720579 $20,121.00
11328242 7-31-2020 Liberty Rd. WA #5 818290 $75,150.00
11328243 7-31-2020 Liberty Rd. WA #3 735526 $38,750.97
11328227 7-31-2020 Liberty Rd. WA #4 735736 $97,300.00
 
U.
AI-76779
Approval of Application for Payment No. 6 in the amount of $268,877.49 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 Las Milpas Park Youth Facility Project GMP Amendment #2", through Contract# C-17-324-07-17, and as certified for payment by the project engineer, B2Z Engineering, LLC.
 
V.
AI-76769
Approval of the following invoices (for processing and payment) as submitted by contracted engineer; L&G Engineers, B2Z Engineering, and Halff Associates, for projects located in Precinct 4 listed below.
Invoice Date P.O. Number Project Invoice # Invoice Amount
07/31/2020 812902 HC. Pct.4 Storage Addition 10040658 $1,860.00
05/01/2020 811749 Mechanical Shop 40088 $3,073.40
08/03/2020 811749 Mechanical Shop 40090 $2,233.68
07/31/2020 816337 FM1925 N. Alamo 11328224 $6,006.60
07/31/2020 739761 FM1925 WA#1 Wallace to 10th 11328240 $13,186.53
07/31/2020 725312 FM1925 10th to McColl 11328239 $12,134.15
07/31/2020 703928 FM1925 907 East to East SH68 11328222 $1,900.00
07/31/2020 808447 Mile 5 Project WA#2 11328234 $57,136.05
07/31/2020 728311 FM2220 - FM676 to FM1925 11328241 $8,688.71
Attachments:
 
W.
AI-76790
Approval to exercise the county's option of one (1) year extension term for C-18-137-08-14 with Colorado Sunrise Holdings DBA Tactical Firearms, under same rates, terms and conditions.
 
X.
AI-76789
Requesting approval to exercise the County's option to extend for a one (1) year term under contract, C-19-123-07-03, with Tru Bleu Pure Water, for "Bottled Water Services," for the Hidalgo County, under the same rates, terms & conditions.

Martha Salazar made a correction to the contract number to read C-19-123-07-30 and not C-19-123-07-03 as posted on the Agenda.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, the Court made a UNANIMOUS vote of approval with the correction made to the contract number, subject to the 1295.
                                                                              
 Vote: 4 - 0 – Unanimously
 
 
Y.
AI-76763
Approval to exercise the county's option to utilize the one year extension option for C-19-086-08-20 with Frontera Materials, Inc., and C-19-086A-08-20 with Terra Firma Materials, LLC under same rates, terms and conditions.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval, subject to the 1295.
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 11th day of August, 2020

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Priscilla Torres, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 11, 2020.

Signed this 12th day of August 2020




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Priscilla Torres, Deputy