SPECIAL MEETING - August 18, 2020
BE IT REMEMBERED, that on this 18th day of August A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT August 18, 2020 9:45 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference #1 - 48m:24s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda item 9.A.
Vote: 4 - 0 -Unanimously
The court proceeded to Consent Agenda item 9.A for further discussion (Audio Reference #1 - 49m:03s)
1.
AI-76951
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-76952
Presentation of Fund Information Report
3.
2020 Intradepartmental transfers:
A.
AI-76915
2020 - Constable Pct. 3 (1100)
Attachments:
B.
AI-76916
2020 - Sheriff's Office (1100)
Attachments:
C.
AI-76932
2020 - CARES Act Relief Fund (1287)
Attachments:
D.
AI-76887
2020 - Pct.4 Parks (1100)
Attachments:
E.
AI-76893
2020 - Pct.4 Drain Imprv (1200)
Attachments:
F.
AI-76855
2020 - IT Department (1100 C.W.)
Attachments:
G.
AI-76874
2020 - Constable Pct 1 (1100)
Attachments:
H.
AI-76860
2020 - CRIM DA (1100)
Attachments:
I.
AI-76862
2020 - DA CIVIL LITIGATION (1100)
Attachments:
J.
AI-76849
2020 - PCT1 Adm (1200)
Attachments:
K.
AI-76833
2020 - Safety Division (1100)
Attachments:
L.
AI-76836
2020 - Sheriff's L.E.O.S.E. (1220)
Attachments:
M.
AI-76824
2020 - Health & Human Services (1100)
Attachments:
N.
AI-76845
2020 - Health & Human Services Dept. / RLSS (1293)
Attachments:
O.
AI-76837
2020 - Health & Human Services Dept. / PHHS (1293)
Attachments:
P.
AI-76819
2020 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
Q.
AI-76820
2020 - Health & Human Services Dept. / MAC (1293)
Attachments:
R.
AI-76822
2020 - Health & Human Services Dept./ Immunization (1293)
Attachments:
S.
AI-76807
2020 - Health & Human Services Dept. / TECE (1293)
Attachments:
T.
AI-76756
2020 - Veterans Services (1283)
Attachments:
U.
AI-76827
2020 - Constable Precinct 4 (1100)
Attachments:
4.
2020 Interdepartmental transfers:
A.
AI-76905
TxDOT-Pct 2 Eldora(Jackson-I Rd) Prj (1315):
Approval of 2020 interdepartmental transfer from TxDOT-Pct 2 Dicker Rd(23rd-Jackson) Project to TxDOT-Pct 2 Eldora(Jackson-I Rd) Rd Project in the amount of $844,682.80 to fund project expenditures.
Approval of 2020 interdepartmental transfer from TxDOT-Pct 2 Dicker Rd(23rd-Jackson) Project to TxDOT-Pct 2 Eldora(Jackson-I Rd) Rd Project in the amount of $844,682.80 to fund project expenditures.
Attachments:
B.
AI-76844
SELF FUNDED HEALTH BENEFITS (2201):
Approval of 2020 interdepartmental transfer within Health Benefits from program (010) to program (009) in the total amount of $200,000.00.
Approval of 2020 interdepartmental transfer within Health Benefits from program (010) to program (009) in the total amount of $200,000.00.
Attachments:
5.
Planning Department:
A.
AI-76831
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
County Treasurer:
A.
AI-76914
Hidalgo County 2020 2nd Quarter Investment Report.
Attachments:
7.
Monthly Fee Reports:
A.
AI-76812
District Attorney's Office Check Fraud Fees Monthly Report - 2020 July
Attachments:
B.
AI-76809
District Clerk Fee monthly report for July 2020 $377,734.62
Attachments:
8.
Executive Office:
A.
AI-76934
Requesting approval to pay invoice 2018.19.04R in the amount of $31,851.20 for services rendered in connection with the Hidalgo County Justice Center as submitted by ROFA Architects, Inc.
Attachments:
9.
Membership Dues/Certifications:
A.
AI-76941
County Judge: (Audio Reference #1 - 49m:03s)
Approval of 2020-21 membership dues for Texas Border Coalition in the amount of $ 30,000.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Judge Cortez commented that the Texas Border Coalition is important to support at some level. Judge Cortez recommended a contribution of $10,000.00 in place of the original $30,000.00.
Valde Guerra stated approval subject to funding.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval of contribution of $10,000.00 in place of the original $30,000.00 subject to funding.
Vote: 4 - 0 -Unanimously
The court proceeded back to the Regular Commissioners Court agenda - item 5. (Audio Reference #1 - 51m:26s)
Approval of 2020-21 membership dues for Texas Border Coalition in the amount of $ 30,000.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Judge Cortez commented that the Texas Border Coalition is important to support at some level. Judge Cortez recommended a contribution of $10,000.00 in place of the original $30,000.00.
Valde Guerra stated approval subject to funding.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval of contribution of $10,000.00 in place of the original $30,000.00 subject to funding.
Vote: 4 - 0 -Unanimously
The court proceeded back to the Regular Commissioners Court agenda - item 5. (Audio Reference #1 - 51m:26s)
Attachments:
B.
AI-76847
Fire Marshal:
Requesting approval to pay for yearly memberships for Roberto Chavez, Fire Investigator, and for Miguel Guerra, Fire Investigator, payable to the International Association of Arson Investigators in the amount of $135.00 for each employee, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
Requesting approval to pay for yearly memberships for Roberto Chavez, Fire Investigator, and for Miguel Guerra, Fire Investigator, payable to the International Association of Arson Investigators in the amount of $135.00 for each employee, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
Attachments:
C.
AI-76813
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $400.00 (Requisition #417663), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $400.00 (Requisition #417663), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
10.
Adult Probation:
A.
AI-76842
Adult Probation - DWI Court (1289) Approval of certification of revenues by the Co. Auditor for the DWI Grant program income and appropriation of same for July 2020 in the amount of $182.00
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-76815
Approval to exercise the county's option to utilize the yearly renewal term for C-18-213-08-21 with Sobia Nasir, MD for Physician Services for New Hires [under same rates, terms and conditions].
Attachments:
B.
AI-76898
Requesting approval to exercise the County's option to extend for a one (1) year term under contract, C-19-096-07-30, with Valley Caliche Products, Inc., for "Type D Hot Mix Asphalt-Gravel Only," for the Hidalgo County, under the same rates, terms & conditions.
Attachments:
C.
AI-76896
Approval of the following invoice (for processing and payment) as submitted by contracted project engineer; SDI Engineering LLC for project located in Precinct 4.
| Inv. Date | Inv. Amount | P.O. | Project | Inv. Number |
| 8/11/2020 | $86,471.62 | 807796 | Linn SanManuel Veterans Park | 933 |
Attachments:
D.
AI-76897
Approval to purchase one (1) 2020 F-150 (Crew Cab XL model 4x2) vehicle through the County's membership/participation with the following cooperative: GoodBuy, contract #20-8F000 thru awarded vendor, Silsbee Ford in the total amount of $28,190.00.
Attachments:
E.
AI-76851
Election Dept:
Requesting approval of one (1) 48 month copier lease agreement with Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative, Contract # DIR-CPO-4435;
| Requisition # | Months | Model | Monthly Payment |
| 00419155 | 48 | MP7503SP | $526.76 |
Attachments:
F.
AI-76850
Authority to Advertise and approval of Procurement packet (i.e., Legal Notice, Specifications, Draft Contract, etc.,) as attached hereto for Hidalgo County for "RFB: 2020-357 - "Service, Repair & Maintenance to County Generators"" - including the re-advertising if/when applicable/necessary.
Attachments:
G.
AI-76835
Approval of Application for Payment No. 39 in the amount of $4,920.56 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E.
Attachments:
H.
AI-76853
Approval of Application for Payment No. 17 in the amount of $192,544.83 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
I.
AI-76817
Approval to exercise the county's option to utilize the second (2nd) one year renewal term for Pest Control Services {with same rates, terms, and conditions} with following;
1 C-18-056a1-08-28 with Mid Valley Pest Control, LLC-[E-20-329-08-18]
2 C-18-056a2-08-28 with Kill-A-Bug Pest Control-[E-20-329A-08-18]
J.
AI-76846
Health & Human Services:
Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3, Sec 52 for the purpose of outreach items to Hidalgo County Residents in connection with promoting and educating public on Health Initiatives/Programs including, but not limited to: Deluxe 6 pack cooler, Thermo-O-Tote Bag effective upon approval and through 12/31/2020.
Attachments:
K.
AI-76821
WIC Program:
Requesting authority to exercise the 4th (1) year extension term [of 5 additional] available [under the same rates, terms and conditions] with BIC Development Corp. as provided in the current contract agreement C-17-048-04-18- "Hidalgo County WIC Program- Lease of Space for Off Premises Storage Area"
L.
AI-76808
Approval of Application for Payment No. 8 in the amount of $1,037,447.72 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
M.
AI-76806
Sheriff’s Office is requesting approval to surplus and remove the following assets from their inventory as detailed on TF 2019-364 and TF 2019-0365 for the purpose of destruction and disposal via landfill. Items are obsolete and/or damaged and have no value or function for purpose originally intended.
N.
AI-76861
Approval of the addition and deletion of fuel cards users including, but not the limited to, the following:
1. Hidalgo County Sheriff Office - delete fuel card user2. Hidalgo County Health & Human Services - add fuel card user
3. Hidalgo County Adult Probation - fuel card users
4. Hidalgo County Emergency Management - fuel cards
5. Hidalgo County Criminal District Attorney's Office (HIDTA) - add fuel cards user
6. Hidalgo County Juvenile Justice Center - EL- fuel card
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of August, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 18, 2020.
Signed this 20th day of August 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of August, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 18, 2020.
Signed this 20th day of August 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy