SPECIAL MEETING - September 1, 2020
BE IT REMEMBERED, that on this 1st day of September A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 1, 2020 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 15m:15s)
Valde Guerra requested the Consent Agenda items 6.K and 6.L be pulled for further discussion.
The court proceeded to approve the remainder of the Consent Agenda.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda items 6.K and 6.L, which were pulled for further discussion.
Vote: 5 - 0 -Unanimously
The court proceeded to Consent Agenda item 6.K.
1.
AI-77171
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-77172
Presentation of Fund Information Report
Attachments:
B.
AI-77088
Discussion, consideration and approval to process the City of Pharr 2019-2020 TIRZ #1 - payment, in the amount of $175,371.70 pursuant to the interlocal agreement between the City of Pharr, Hidalgo County, and the Reinvestment Zone No. 1, City of Pharr.
Attachments:
C.
AI-77090
Discussion, consideration and approval to process the City of Mission 2019-2020 TIRZ payment, in the amount of $2,780,680.49 pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and the Reinvestment Zone No. 1, City of Mission.
Attachments:
3.
2020 Intradepartmental transfers:
A.
AI-77162
2020 - CRIM DA (1100)
Attachments:
B.
AI-77167
2020 - DA CIVIL LITIGATION (1100)
Attachments:
C.
AI-77151
2020 - Jail (1100)
Attachments:
D.
AI-77089
2020 - Constable Pct. 2 (1100)
Attachments:
E.
AI-77127
2020 - Texas A&M AgriLife Extension Service (1100)
Attachments:
F.
AI-77128
2020 - Co. Comm. (1100)
Attachments:
G.
AI-77075
2020 - Pct 1 Adm. (1200)
Attachments:
H.
AI-77073
2020 - Pct 1 CRC (1100)
Attachments:
I.
AI-77078
2020 - Pct 2 Administration (1200)
Attachments:
J.
AI-77043
2020 - Pct 2 Rd Maint (1200)
Attachments:
K.
AI-77109
2020 - Pct. 3 Parks (1100)
Attachments:
L.
AI-77110
2020 - Pct. 3 Sanitation (1100)
Attachments:
M.
AI-77083
2020 - Constable Precinct 4 (1100)
Attachments:
N.
AI-77085
2020 - 449th District Court (1100)
Attachments:
O.
AI-77066
2020 - DA FED SHRG - TREAS (1252)
Attachments:
P.
AI-77130
2020 - Nuisance Abatement Division (1100)
Attachments:
Q.
AI-77134
2020 - Election (1100)
Attachments:
R.
AI-77163
2020 - Pct.4 ICA UT Health (1100)
Attachments:
S.
AI-77154
2020 - PCT.4 Parks (1100)
Attachments:
4.
2020 Interdepartmental transfers:
A.
AI-77113
General Fund Salary & Fringe Sweep (1100):
Approval to transfer lapsed salaries and fringes from various departments into the Co. Wide Adm.- Contingency account.
Approval to transfer lapsed salaries and fringes from various departments into the Co. Wide Adm.- Contingency account.
Attachments:
B.
AI-77142
TxDOT Pct 2 Regional Linear Park Project (1315):
Approval of 2020 interdepartmental transfer from TxDOT-Pct 2 Dicker Road (23rd-Jackson) Project into TxDOT-Pct 2 Regional Linear Park Project-Section 1 in the amount of $50,000.00 to fund project expenditures.
Approval of 2020 interdepartmental transfer from TxDOT-Pct 2 Dicker Road (23rd-Jackson) Project into TxDOT-Pct 2 Regional Linear Park Project-Section 1 in the amount of $50,000.00 to fund project expenditures.
Attachments:
C.
AI-77070
TxDot-Pct 2 Regional Linear Park-Prj. (1315):
Approval of 2020 interdepartmental transfer from TxDot-Pct 2 Regional Linear Park-Prj.-PhI into TxDot-Pct 2 Regional Linear Park-Prj.-PhII in the amount of $7,913.19 to fund project expenditures.
Approval of 2020 interdepartmental transfer from TxDot-Pct 2 Regional Linear Park-Prj.-PhI into TxDot-Pct 2 Regional Linear Park-Prj.-PhII in the amount of $7,913.19 to fund project expenditures.
Attachments:
D.
AI-77136
CO2019A-Pct 2 Lopezville Park Imprv Prj (1355):
Approval of 2020 interdepartmental transfer from CO2019A-Pct 2 Sorenson Elementary Park Project into CO2019A-Pct 2 Lopezville Park Project in the amount of $160,000.00 to fund project expenditures.
Approval of 2020 interdepartmental transfer from CO2019A-Pct 2 Sorenson Elementary Park Project into CO2019A-Pct 2 Lopezville Park Project in the amount of $160,000.00 to fund project expenditures.
Attachments:
E.
AI-77137
Pct. #1 R&B:
Approval of 2020 interdepartmental transfer from programs 005 to program 279 in the amount of $137,645.60 to fund Mile 5 road project.
Approval of 2020 interdepartmental transfer from programs 005 to program 279 in the amount of $137,645.60 to fund Mile 5 road project.
Attachments:
F.
AI-77138
CO2016-Pct 2 Regional Park Prj (1350):
Approval of 2020 interdepartmental transfer from CO2016-Pct 2 Cesar Chavez (Bus 83-Nolana) Rd Project into CO2016-Pct 2 Regional Linear Park Project -Section 1 in the amount of $25,000.00 to fund project expenditures.
Approval of 2020 interdepartmental transfer from CO2016-Pct 2 Cesar Chavez (Bus 83-Nolana) Rd Project into CO2016-Pct 2 Regional Linear Park Project -Section 1 in the amount of $25,000.00 to fund project expenditures.
Attachments:
G.
AI-77148
Fire Marshal (1100):
Approval of 2020 interdepartmental transfer from Contingency to Fire Marshal in the amount of $99,256 to fund fire calls for various cities.
Approval of 2020 interdepartmental transfer from Contingency to Fire Marshal in the amount of $99,256 to fund fire calls for various cities.
Attachments:
H.
AI-77152
Sheriff (1100):
Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Sheriff Department in the amount of $256,727.86 to fund the replacement of end of life equipment from patrol units.
Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Sheriff Department in the amount of $256,727.86 to fund the replacement of end of life equipment from patrol units.
Attachments:
I.
AI-77153
Jail (1100):
Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Jail in the amount of $60,000 to fund anticipated expenditures.
Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Jail in the amount of $60,000 to fund anticipated expenditures.
Attachments:
J.
AI-77157
Approval of 2020 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Emergency Srv (program 187) in the amount of $5,316.62.
Attachments:
5.
Planning Department:
A.
AI-77082
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-77116
1. PIPELINE AND UTILITY PERMITS
A. Applicant: Spectrum (Project# 2052964 / EMP1)
Proposed location of Power Supply Pole installation: South of Maryland Drive approximately 100 feet west of Val Verde Road. (Pct. 4)
B. Applicant: Fiberlight (Segment # CC01076A)
Proposed location of Fiber Optic Cable: (2) 1 ¼” HDPE SDR-11 Conduits line extension of approximately 1 ½ mile south of Las Milpas Road along the west side of Cesar Chavez Road. (Pct. 2)
C. Applicant: AEP Texas Inc. (Job# 1020053280)
Proposed location of Fiber Optic Cable: (1) 48” count ADSS fiber installed in 1” duct and #8 tracer wire in 2nd 1” duct crossing Santo Cielo Street approximately 150 feet east of F.M. 493. (Pct. 1)
A. Applicant: Spectrum (Project# 2052964 / EMP1)
Proposed location of Power Supply Pole installation: South of Maryland Drive approximately 100 feet west of Val Verde Road. (Pct. 4)
B. Applicant: Fiberlight (Segment # CC01076A)
Proposed location of Fiber Optic Cable: (2) 1 ¼” HDPE SDR-11 Conduits line extension of approximately 1 ½ mile south of Las Milpas Road along the west side of Cesar Chavez Road. (Pct. 2)
C. Applicant: AEP Texas Inc. (Job# 1020053280)
Proposed location of Fiber Optic Cable: (1) 48” count ADSS fiber installed in 1” duct and #8 tracer wire in 2nd 1” duct crossing Santo Cielo Street approximately 150 feet east of F.M. 493. (Pct. 1)
C.
AI-77150
1. Reimbursement of Financial Guarantee
San Lucio No. 3 Subdivision - Pct. 1 (WSW Land Development LLC) (Dillon Road & Trenton Road)
*Reimbursement request: $6,200.00 for Drainage Improvements
San Lucio No. 3 Subdivision - Pct. 1 (WSW Land Development LLC) (Dillon Road & Trenton Road)
*Reimbursement request: $6,200.00 for Drainage Improvements
Attachments:
6.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-77161
Hidalgo County:
Requesting authority to exercise the final one (1) year extension term [under the same rates, terms and conditions] with STX Snacktime Vending Company, LLC as provided in the current contract agreement C-16-307A-10-13 for the project titled: "Vending Machine Services"
Attachments:
B.
AI-77106
Requesting approval of Application Payment No. 9 in the amount of $118,468.82 for services rendered in connection with the "Construction Manager at Risk (CMAR) for the Pct. 1 Tax Office Project GMP Amendment #1" as submitted by Erickson Construction, LLC.
Attachments:
C.
AI-77107
Requesting authority to enter into one (1) year Fax Service Agreements with Copy Graphics, Inc. for two (2) Canon LC 2050P, and one (1) Canon LC-650I fax machines at $195.00 (per machine/year).
Attachments:
D.
AI-77114
Sheriff's Office:
Requesting authority to exercise the final one (1) year extension term [under the same rates, terms and conditions] with Securus Technologies, Inc as provided in the current contract agreement C-16-097-10-25 for the project titiled: "Inmate Telephone System & Services for Hidalgo County".
E.
AI-77087
Sheriff's Office is requesting approval to purchase one (1) 2020 F-250 vehicle through the County's membership/participation with the following cooperative: GoodBuy, contract #20-8F000 thru awarded vendor, Silsbee Ford in the total amount of $30,791.75 which includes delivery and a one time administration fee of $300.00.
Attachments:
F.
AI-77077
Requesting approval to pay required Asbestos Abatement / Demolition Notification Fee Invoice submitted by Texas Department of State Health Services in the total amount of $618.00 with a proposed penalty fee of $ 100.00, notification # 2019007677, for the Judge Mario E. Ramirez, Jr Juvenile Justice Center (Old Bootcamp), located at 1711 N. Bridge Ave. Weslaco, Tx 78596 with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor through submitted Requisition# 419922.
Attachments:
G.
AI-77076
PCT. #1 (1351):
Requesting approval to pay invoice # 10051 in the amount of $3,979.11 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
H.
AI-77123
Approval to exercise the sixty (60) day grace period extension as provided in contract C-14-314-10-14 with GBB Rentals, LTD, for Hidalgo County WIC program - "Lease of Office Space-Alamo for WIC Program", under the same rates, terms and conditions so as not have any lapse in services while specifications are reviewed and updated, if necessary.
Attachments:
I.
AI-77126
JP Pct 4-Pl 1 Requesting approval of One (1) 48 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435]:
| Requisition# | Monthly Payment | Months | Model |
| 417797 | $258.00 | 48 | IMC4500 |
Attachments:
J.
AI-77131
Approval of Application for Payment No. 7 in the amount of $149,264.00 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 Las Milpas Park Youth Facility Project GMP Amendment #2", through Contract# C-17-324-07-17, and as certified for payment by the project engineer, B2Z Engineering, LLC.
Attachments:
K.
AI-77124
Approval to exercise the sixty (60) day grace period extension as provided in contract C-15-366-12-15 with Julcar, LLC, for Hidalgo County WIC program - "Lease of Office Space-McAllen for WIC Program", under the same rates, terms and conditions so as not have any lapse in services while specifications are reviewed and updated, if necessary. (Audio Reference 15m:44s)
Martha Salazar, with the Purchasing Department, recommended approval subject to the re-registration of Julcar, LLC on SAM.gov. Julcar, LLC.'s registration has expired on August, 26, 2020, therefore Julcar, LLC. is in the process of the re-registration.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 6.K, subject to Julcar LLC's re-registration on SAM.gov
Vote: 5 - 0 -Unanimously
Martha Salazar, with the Purchasing Department, recommended approval subject to the re-registration of Julcar, LLC on SAM.gov. Julcar, LLC.'s registration has expired on August, 26, 2020, therefore Julcar, LLC. is in the process of the re-registration.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 6.K, subject to Julcar LLC's re-registration on SAM.gov
Vote: 5 - 0 -Unanimously
Attachments:
L.
AI-77140
WIC:(1292) (Audio Reference 16m:31s)
Requesting approval to submit credit application to create sub account for the WIC Department with Spikes Motor Ford in order to do service maintenance on the WIC vehicles and authorize Valde Guerra, County Executive Officer to sign credit application.
Martha Salazar, with the Purchasing Department, recommended approval subject to one correction, as recommended by legal counsel on the credit application upon receipt, as well as legal's final review.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda item 6.L, subject to one correction, as recommended by legal counsel on the credit application upon receipt, as well as legal's final review.
Vote: 5 - 0 – Unanimously
Requesting approval to submit credit application to create sub account for the WIC Department with Spikes Motor Ford in order to do service maintenance on the WIC vehicles and authorize Valde Guerra, County Executive Officer to sign credit application.
Martha Salazar, with the Purchasing Department, recommended approval subject to one correction, as recommended by legal counsel on the credit application upon receipt, as well as legal's final review.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda item 6.L, subject to one correction, as recommended by legal counsel on the credit application upon receipt, as well as legal's final review.
Vote: 5 - 0 – Unanimously
Attachments:
M.
AI-77091
Approval of the addition of fuel cards/users including, but not limited to the following:
1. Hidalgo County Clerk's Office - fuel card users
2. Hidalgo County Tax Office - EL fuel card
3. Hidalgo County Election's Department - EL fuel card
1. Hidalgo County Clerk's Office - fuel card users
2. Hidalgo County Tax Office - EL fuel card
3. Hidalgo County Election's Department - EL fuel card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of September, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 1, 2020.
Signed this 1st day of September 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of September, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 1, 2020.
Signed this 1st day of September 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy