SPECIAL MEETING - October 6, 2020
BE IT REMEMBERED, that on this 6th day of October A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 6, 2020 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 24m:25s)
Valde Guerra requested that Consent Agenda items 8.C & 10.D, be pulled for further discussion. In addition, Judge Cortez requested that Consent Agenda items 9.A.1 & 9.A.2 be pulled for further discussion as well.
The court proceeded to approve the remainder of the Consent Agenda.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda items: 8.C,10.D, 9.A.1 & 9.A.2.
Vote: 4 - 0 – Unanimously
The court proceeded to Consent Agenda item 8.C. (Audio Reference 25m:32s)
1.
AI-77718
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-77719
Presentation of Fund Information Report
3.
2020 Intradepartmental transfers:
A.
AI-77705
2020 - CRIM DA (1100)
Attachments:
B.
AI-77640
2020 - CW Mech Shop (1200)
Attachments:
C.
AI-77642
2020 - Pct 2 Sanitation (1100)
Attachments:
D.
AI-77699
2020 -Pct.4 Admin (1200)
Attachments:
E.
AI-77700
2020 - Pct.4 Sanitation (1100)
Attachments:
F.
AI-77701
2020 - Pct.4 Parks (1100)
Attachments:
G.
AI-77703
2020 - Pct.4 Road & Bridge (1200)
Attachments:
H.
AI-77704
2020 - Pct.4 Drainage Imprv (1200)
Attachments:
I.
AI-77695
2020 - IT Department (1100 C.W.)
Attachments:
J.
AI-77606
2020 - 93rd DC (1100)
Attachments:
K.
AI-77612
2020 - Pct. 1 Parks (1100)
Attachments:
L.
AI-77684
2020 - Pct 1 R&B (1200)
Attachments:
M.
AI-77687
2020 - Elections LIT HAVA Cares Act (1283)
Attachments:
N.
AI-77509
2020 - JP PCT 4-1 (1100)
Attachments:
O.
AI-77644
2020 - D.A. HSGD BPU (1281)
Attachments:
P.
AI-77603
2020 - Constable Pct. 1 (1100)
Attachments:
Q.
AI-77626
2020 - Constable Pct 1 (1100)
Attachments:
R.
AI-77595
2020 - Constable Pct. 2 (1100)
Attachments:
S.
AI-77625
2020 - Constable Pct. 2 (1100)
Attachments:
T.
AI-77602
2020 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
U.
AI-77607
2020 - Health & Human Services Dept. / Clinics (1100)
Attachments:
V.
AI-77609
2020 - Health & Human Services Dept./ RLSS (1293)
W.
AI-77622
2020 - Health & Human Services Dept. / PHHS (1293)
X.
AI-77592
2020 - Health & Human Services Dept. - Covid-19 (1293)
Attachments:
Y.
AI-77594
2020 - Tax Office (1100)
Attachments:
Z.
AI-77596
2020 - Scofflaw Program (1100)
Attachments:
AA.
AI-77597
2020 - 370th District Court (1100)
Attachments:
4.
2020 Interdepartmental transfers:
A.
AI-77636
General Fund Fringes Sweep (1100):
Approval to transfer lapsed fringes (FICA & Longevity) from various departments into the Co. Wide Adm.- Contingency account.
Approval to transfer lapsed fringes (FICA & Longevity) from various departments into the Co. Wide Adm.- Contingency account.
5.
Planning Department:
A.
AI-77620
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Membership dues/Certifications:
A.
AI-77635
Requesting approval to pay 2020-2021 membership dues to the Government Finance Officer's Association in the amount of $1,775.00(req#422079) for Mrs. Maria A. Duran, CPA, County Auditor, Ms. Linda C. Fong, First Asst. Auditor, MS. Leticia Chavez, Dir. of Audit Division, Mr. Reynaldo Cantu, Compliance Audit Supervisor, Ms. Deborah Fischer, Grants Accounting Supervisor and Ms. Nereyda Gonzalez, Financial Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
7.
Monthly Fee Reports:
A.
AI-77553
Revised August 2020 Monthly Fee Report for District Clerk
Attachments:
8.
Tax Refunds:
A.
AI-77659
| No. | Account Number | Payer | Amount |
| 1 | H4650.00.00D.0000.02 | EK INVESTMENTS LLC | $ 2,547.33 |
Attachments:
B.
AI-77617
| No. | Account Number | Payer | Amount |
| 1 | C1400.00.039.0004.01 | HEARN GARY & EDNA | $7,812.41 |
Attachments:
C.
AI-77616
| No. | Account Number | Payer | Amount |
| 1 | H2550.00.006.0010.06 | CORRO ROSI | $13,565.64 |
| 2 | T2100.00.240.0016.07 | BALDERAS RAUL & MARIA L | $8,570.12 |
(Audio Reference 25m:32s)
Valde Guerra stated for the record the correct payers under item No.1 - H2550.00.006.0010.06 is Stallion Funding, and under item No. 2 - T2100.00.240.0016.07 is Security First Federal Credit Union.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 8.C, with stated corrections above.
Vote: 4 - 0 - Unanimously
The court proceeded to Consent Agenda items 9.A.1 and 9.A.2. (Audio Reference 26m:15s)
Attachments:
9.
Budget & Management:
A.
AI-77623
1. Approval of reimbursement in the amount of $1,202,244.97 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/17/20 to 09/30/20.
2. Approval of wire transfer to cover claims paid.
(Audio Reference 26m:15s)
Valde Guerra stated for the record that Commissioner Fuentes abstained from any discussion and/or action on Consent Agenda item 9.A.1 & 9.A.2.
(Audio Reference 26m:37s)
Sergio Cruz, with the Budget and Management Office, explained to the court the two items that reflect the claims from the past two weeks.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval on Consent Agenda items 9.A.1 & 9.A.2.
Vote: 3 - 0 – Unanimously
The court continued to Consent Agenda item 10.D. (Audio Reference 28m:02s)
| 09/17-23/20 | $ 305,482.48 |
| 09/24-30/20 | $ 896,762.49 |
| TOTAL | $1,202,244.97 |
(Audio Reference 26m:15s)
Valde Guerra stated for the record that Commissioner Fuentes abstained from any discussion and/or action on Consent Agenda item 9.A.1 & 9.A.2.
(Audio Reference 26m:37s)
Sergio Cruz, with the Budget and Management Office, explained to the court the two items that reflect the claims from the past two weeks.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval on Consent Agenda items 9.A.1 & 9.A.2.
Vote: 3 - 0 – Unanimously
The court continued to Consent Agenda item 10.D. (Audio Reference 28m:02s)
Attachments:
B.
AI-77624
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 16-30, 2020 in the amount of $44,932.28 and requesting approval of wire transfer.
(Audio Reference 36m:43s)
Valde Guerra requested that Commissioner Fuentes abstain from any discussion and/or action on Consent Agenda 9.B.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 9.B.
Vote: 3 - 0 – Unanimously
The court continued to Regular Agenda item 6.A. (Audio Reference 37m:30s)
(Audio Reference 36m:43s)
Valde Guerra requested that Commissioner Fuentes abstain from any discussion and/or action on Consent Agenda 9.B.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 9.B.
Vote: 3 - 0 – Unanimously
The court continued to Regular Agenda item 6.A. (Audio Reference 37m:30s)
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-77675
Approval of Application for Payment No. 8 in the amount of $171,238.71 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 Las Milpas Park Youth Facility Project GMP Amendment #2", through Contract# C-17-324-07-17, and as certified for payment by the project engineer, B2Z Engineering, LLC.
Attachments:
B.
AI-77663
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Las Milpas Park Youth Facility Project | 10/01/20 | 20252 | $ 7,255.75 | 767363 |
| Military Highway Extension Project (WA#2) | 10/01/20 | 20253 | $10,594.53 | 770537 |
| Military Highway Extension Project (WA#4) | 10/01/20 | 20254 | $ 7,236.50 | 818820 |
| Regional Linear Park Project Phase II (WA#1) | 10/01/20 | 20255 | $ 6,814.97 | 790326 |
| Valle Alto Park Youth Facility Project | 10/01/20 | 20256 | $ 3,865.02 | 792886 |
| Dicker Road Project | 10/01/20 | 20257 | $57,779.76 | 803856 |
| Regional Linear Park Project - Ph I&II (WA#2) | 10/01/20 | 20258 | $ 2,471.62 | 813382 |
C.
AI-77685
Approval of the following invoices (for processing and payment) as submitted by contracted engineer; L&G and B2Z Engineering, for projects located in Pct.4 listed below.
| Invoice Date | P.O. Number | Project | Invoice # | Invoice Amount |
| 09/30/2020 | 728311 | FM2220 Project WA#1 FM676 to FM1925 | 11328311 | $ 49,036.03 |
| 09/30/2020 | 739761 | FM1925 WA#1 Wallace Rd to 10th | 11328310 | $ 14,772.52 |
| 09/30/2020 | 785986 | FM1925 WA#2 (10th to McColl) | 11328312 | $ 6,368.61 |
| 09/30/2020 | 725312 | FM1925 WA#1 (10th to McColl) | 11328309 | $ 4,700.00 |
| 09/30/2020 | 703928 | FM1925 FM907 east to East SH68 | 11328321 | $ 6,234.60 |
| 10/01/2020 | 811749 | WA#1 Mechanical Shop | 40093 | $ 6,015.62 |
Attachments:
D.
AI-77680
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
(Audio Reference 28m:02s)
Valde Guerra stated for the record the correct purchase order number for Invoice 11328306 is 772041, and not 806793.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 10.D, with stated correction above.
Vote: 4 - 0 - Unanimously
The court proceeded to Regular Agenda item 5 - Open Forum. (Audio Reference 28m:56s)
| Invoice No. | Date | Project | PO No. | Amount |
| 11328304 | 9-30-2020 | Liberty Rd. WA#4 | 735736 | $ 2,800.00 |
| 11328308 | 9-30-2020 | Liberty Rd. WA#3 | 735526 | $ 4,063.07 |
| 11328298 | 9-30-2020 | Liberty Rd. WA#5 | 818290 | $ 34,350.00 |
| 11328324 | 9-30-2020 | FM 494 WA#4 | 779844 | $ 10,978.74 |
| 11328299 | 9-30-2020 | Mile 3 WA#2 | 720579 | $ 7,614.50 |
| 11328305 | 9-30-2020 | Mile 3 WA#4 | 771660 | $ 21,174.50 |
| 11328306 | 9-30-2020 | Veterans WA#3 | 806793 | $ 45,358.30 |
| 11328307 | 9-30-2020 | FM 676 WA#2 | 806793 | $209,640.00 |
(Audio Reference 28m:02s)
Valde Guerra stated for the record the correct purchase order number for Invoice 11328306 is 772041, and not 806793.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 10.D, with stated correction above.
Vote: 4 - 0 - Unanimously
The court proceeded to Regular Agenda item 5 - Open Forum. (Audio Reference 28m:56s)
Attachments:
E.
AI-77656
Authority to advertise and approval of procurement packet (i.e., Legal Notice, Specifications, Draft Contract, etc.,) as attached hereto for the project titled: "Hidalgo County-Fire Extinguisher and Maintenance" - RFB 2020-367-00-00-ABV including the re-advertising if/when applicable/necessary.
Attachments:
F.
AI-77671
Requesting approval to enter a 36-month Monitoring Service Agreement with JSJ security, Inc. DBA Safeguard Security, for fire and burglar monitoring services for the Hidalgo County Administration II Building located at 505 South McColl Road with a monthly rate of $37.00 and subject to compliance with Form 1295.
G.
AI-77666
PCT. #1 (1351):
Requesting approval to pay invoice # 10054 in the amount of $1,127.56 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
Attachments:
H.
AI-77702
PCT. #1 (1351):
Requesting approval to pay the following invoices for architectural services rendered for Sunset Park Operations Facility as submitted by Alvarado Architects & Associates, Inc.:
| Purchase Order | Inv. Date | Inv. Number | Inv. Amt. |
| 783681 | 07/01/2020 | 171806 | $ 28,000.00 |
Attachments:
I.
AI-77670
PCT. #1 (1315):
Acceptance and approval of invoice #11328303 in the amount of $5,760.00 submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M11-SH107) - WA#1.
Attachments:
J.
AI-77672
PCT. #1 (1315):
Acceptance and approval of invoice # 11328325 in the amount of $6,285.03 as submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M14 1/2-SH107) - WA#2.
Attachments:
K.
AI-77674
Acceptance and approval of the following invoice/s for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc. with authority for County Treasurer to issue payment after auditing procedures completed:
| Project | PO Number | Inv. Date | Inv. Number | Inv. Amount |
| WA#1 | 785461 | 09/30/2020 | 11328300 | $4,659.58 |
Attachments:
L.
AI-77676
PCT. #1:
Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.:
| Project | PO Number | Inv. Date | Inv. Number | Inv. Amount |
| WA#2 | 793535 | 09/30/2020 | 11328301 | $114,998.71 |
Attachments:
M.
AI-77677
PCT. #1:
Acceptance and approval of invoice #11328302 in the amount of $35,032.00 submitted by L & G Consulting Engineers, Inc. for Mile 10 Project (Mile 6-FM1015) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
Attachments:
N.
AI-77664
Pct. #1:
Requesting acceptance & approval of invoice #11328296 in the amount of $300.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Attachments:
O.
AI-77657
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO# |
| L&G Consulting Engineers, Inc. | 9/30/20 | 11328319 | $12,577.44 | 811639 |
Attachments:
P.
AI-77618
Requesting authority to exercise the last one (1) year extension, as provided in the current agreement (E-19-165-09-10), with PRE-PAID Legal Services, Inc. for the purpose of "Prepaid (Post Tax) Voluntary Legal Services for HC Employees) for Hidalgo County under the same rates, terms, and conditions.
Attachments:
Q.
AI-77599
Approval to exercise the county's option to utilize the one (1) year renewal term available on C-19-259-11-19 for Lease of Portable Toilets and/or Showers {with same rates, terms and conditions} with Anrige Inc. dba A Clean Portoco (E-20-365-10-06).
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of October, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 6, 2020.
Signed this 7th day of October 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of October, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 6, 2020.
Signed this 7th day of October 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy