SPECIAL MEETING - October 13, 2020
BE IT REMEMBERED, that on this 13th day of October A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING October 13, 2020 10:00 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call (Audio Reference 12m:09s)
Judge Cortez called the meeting to order at 10:10 A.M.
All members of the court were present during the roll call.
After the roll call, the court proceeded to item 16.A. (Audio Reference 12m:25s)
Judge Cortez called the meeting to order at 10:10 A.M.
All members of the court were present during the roll call.
After the roll call, the court proceeded to item 16.A. (Audio Reference 12m:25s)
2.
Pledge of Allegiance (Audio Reference 23m:57s)
Judge Cortez led in the reciting of the Pledge of Allegiance.
Judge Cortez led in the reciting of the Pledge of Allegiance.
3.
Prayer (Audio Reference 24m:10s)
Commissioner Cantu offered the prayer.
The court proceeded to item 6.A. (Audio Reference 25m:13s)
Commissioner Cantu offered the prayer.
The court proceeded to item 6.A. (Audio Reference 25m:13s)
4.
Approval of Consent Agenda (Audio Reference 44m:15s)
Judge Cortez requested that Consent Agenda item 7.A be pulled for further discussion.
The court proceeded to approve the remainder of the Consent Agenda.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda item 7.A.
Vote: 5 - 0 - Unanimously
The court proceeded to Consent Agenda item 7.A for further discussion. (Audio Reference 44m:57s)
Judge Cortez requested that Consent Agenda item 7.A be pulled for further discussion.
The court proceeded to approve the remainder of the Consent Agenda.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda item 7.A.
Vote: 5 - 0 - Unanimously
The court proceeded to Consent Agenda item 7.A for further discussion. (Audio Reference 44m:57s)
5.
Open Forum (Audio Reference 46m:19s)
First participant, Hidalgo County District Clerk, Laura Hinojosa, came before the court to express her appreciation to all the constituents of Hidalgo County and colleagues, that participated in the county's first virtual Grand Jury Impanelment last week.
Second participant, Maria Rocha, came before the court to voice her concerns in regards to the poor internet connection in the rural area of Hidalgo County, and requested continued support in this matter.
Third participant, Jesus Mendoza came before the court to voice his concerns on the topic of electro-sensitivity.
Fourth participant, Fern McClaugherty came before the court, requesting information on the needed criteria to re-open the county.
No action was taken on item 5 - Open Forum.
The court proceeded to item 7.A. (Audio Reference 59m:49s)
First participant, Hidalgo County District Clerk, Laura Hinojosa, came before the court to express her appreciation to all the constituents of Hidalgo County and colleagues, that participated in the county's first virtual Grand Jury Impanelment last week.
Second participant, Maria Rocha, came before the court to voice her concerns in regards to the poor internet connection in the rural area of Hidalgo County, and requested continued support in this matter.
Third participant, Jesus Mendoza came before the court to voice his concerns on the topic of electro-sensitivity.
Fourth participant, Fern McClaugherty came before the court, requesting information on the needed criteria to re-open the county.
No action was taken on item 5 - Open Forum.
The court proceeded to item 7.A. (Audio Reference 59m:49s)
6.
County Judge's Office:
A.
AI-77799
Resolution in honor of Dr. Norma Jean Farley for her years of service to Hidalgo County as the forensic pathologist. (Audio Reference 25m:23s)
Misti Palacios, with the Office of Public Affairs, read the Resolution in honor of Dr. Norma Jean Farley for her 14 years of service to Hidalgo County as the forensic pathologist.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 6.A.
Vote: 5 - 0 – Unanimously
District Attorney, Ricardo Rodriguez came before the court honoring Dr. Farley for her outstanding service to the constituents Hidalgo County.
Dr. Farley expressed her gratitude towards the court for the recognition.
The court proceeded to item 17.A. (Audio Reference 33m:16s)
Misti Palacios, with the Office of Public Affairs, read the Resolution in honor of Dr. Norma Jean Farley for her 14 years of service to Hidalgo County as the forensic pathologist.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 6.A.
Vote: 5 - 0 – Unanimously
District Attorney, Ricardo Rodriguez came before the court honoring Dr. Farley for her outstanding service to the constituents Hidalgo County.
Dr. Farley expressed her gratitude towards the court for the recognition.
The court proceeded to item 17.A. (Audio Reference 33m:16s)
Attachments:
B.
AI-77811
Discussion, consideration and action on the Moody Foundation Program for the Economic Assistance Grant for First Responders. (Audio Reference 1h:54m 24s)
Ms. Matamoros presented to the court a summary of the program. Ms. Matamoros stated that the 100 grants will assist first responders who have tested positive for COVID-19 in the amount of $500.00 each.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 6.B.
Vote: 4 - 0 -Unanimously
The court continued to item 22. (Audio Reference 1h:56m 24s)
Ms. Matamoros presented to the court a summary of the program. Ms. Matamoros stated that the 100 grants will assist first responders who have tested positive for COVID-19 in the amount of $500.00 each.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 6.B.
Vote: 4 - 0 -Unanimously
The court continued to item 22. (Audio Reference 1h:56m 24s)
Attachments:
7.
Sheriff's Office:
A.
AI-77783
Sheriff's Office- FBI (1284):
1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) for FY 2021 (10-1-2020 to 9-30-2021) in the amount of $19,180.25.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the FY 2021 FBI overtime agreement in the amount of $19,180.25 and appropriation of the same. (Audio Reference 59m:49s)
Commissioner Torres stepped away from the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 7.A 1, 2, & 3.
Vote: 4 - 0 -Unanimously
1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) for FY 2021 (10-1-2020 to 9-30-2021) in the amount of $19,180.25.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the FY 2021 FBI overtime agreement in the amount of $19,180.25 and appropriation of the same. (Audio Reference 59m:49s)
Commissioner Torres stepped away from the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 7.A 1, 2, & 3.
Vote: 4 - 0 -Unanimously
Attachments:
B.
AI-77785
Sheriff's Department-ICE Overtime (1284):
1. Approval to accept overtime agreement funding from the U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE) FY 2021 (10-1-2020 to 9-30-2021) in the amount of $15,000.00 per officer.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, by the Co. Auditor for FY 2021 ICE overtime agreement in the amount of $45,000.00 and appropriation of same. (Audio Reference 1h 01m:02s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 7.B 1, 2, & 3.
Vote: 4 - 0 – Unanimously
1. Approval to accept overtime agreement funding from the U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE) FY 2021 (10-1-2020 to 9-30-2021) in the amount of $15,000.00 per officer.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, by the Co. Auditor for FY 2021 ICE overtime agreement in the amount of $45,000.00 and appropriation of same. (Audio Reference 1h 01m:02s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 7.B 1, 2, & 3.
Vote: 4 - 0 – Unanimously
Attachments:
C.
AI-77771
Sheriff's Federal Sharing - U.S. Justice (1229):
Approval of 2020 appropriation of funds into the Sheriff's Federal Sharing - U.S. Justice from the unassigned fund balance in the amount of $72,700.00. (Audio Reference 1h 02m:00s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 7.C.
Vote: 4 - 0 - Unanimously
Approval of 2020 appropriation of funds into the Sheriff's Federal Sharing - U.S. Justice from the unassigned fund balance in the amount of $72,700.00. (Audio Reference 1h 02m:00s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 7.C.
Vote: 4 - 0 - Unanimously
Attachments:
8.
Constable Pct. #4:
A.
AI-77708
Requesting declaration of public purpose pursuant to the Texas Constitution Article 3 Section 52 for the purchase of promotional items specifically challenge coins. These items will be used to promote our department to other law enforcement agencies and/or constituents. All promotional items acquired will be through the County requisition and purchase order procedures with proper and available funding for said expenditures. (Audio Reference 1h 02m:30s)
Commissioner Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 8.A.
Vote: 3 - 0 – Unanimously
Commissioner Flores and Commissioner Torres rejoined the meeting after the vote was taken on item 8.A.
Commissioner Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 8.A.
Vote: 3 - 0 – Unanimously
Commissioner Flores and Commissioner Torres rejoined the meeting after the vote was taken on item 8.A.
Attachments:
9.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments (Audio Reference 1h 03m:18s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 9.A 1, 2, & 3.
Vote: 5 - 0 – Unanimously
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments (Audio Reference 1h 03m:18s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 9.A 1, 2, & 3.
Vote: 5 - 0 – Unanimously
B.
AI-77769
Criminal District Attorney (1100)/ DA CCP59 (1223)/ DA Pretrial Intervention PRG (1225):
Approval of the following personnel actions, effective upon Commissioners Court approval and for calendar year 2021:
(Audio Reference 1h 04m:06s)
Raul Silguero, with the Department of Human Resources, requested approval subject to pending documents.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 9.B, subject to pending documents.
Vote: 5 - 0 – Unanimously
Approval of the following personnel actions, effective upon Commissioners Court approval and for calendar year 2021:
| TO | FROM | ||||||||||
| Action | Dept./Prg. | Slot# | Current Position Title | Current Grade & Step | Current Budgeted Salary | Requested Position Title | Requested Grade & Step | Requested Budgeted Salary | Dept/Prg. | ||
| Reclassification | 080-002 | 0032 | Assistant District Attorney IV | G19/S01 | $62,171.00 | Assistant District Attorney V | G21/S01 | $79,733.00 | 080-002 | ||
| 080-007 (Delete) |
0162 | $6,187.00 | |||||||||
| 080-015 | 0026 | $12,707.00 | $14,821.00 | 080-015 | |||||||
(Audio Reference 1h 04m:06s)
Raul Silguero, with the Department of Human Resources, requested approval subject to pending documents.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 9.B, subject to pending documents.
Vote: 5 - 0 – Unanimously
Attachments:
10.
Urban County:
A.
AI-77750
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services; (Audio Reference 1h 05m:35s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 10.A.1.
Vote: 5 - 0 – Unanimously
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County’s approved “pool” as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 33 (2020) Palmview Street Improvement Project funds. (Audio Reference 1h 06m:13s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 10.A.2, as ranked.
Vote: 5 - 0 - Unanimously
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of Hinojosa Engineering for the provision of Engineering Service for an Urban County Program Year 33 (2020) Palmview Street Improvements project. (Audio Reference 1h 07m:10s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 10.A.3.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 10.A.1.
Vote: 5 - 0 – Unanimously
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County’s approved “pool” as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 33 (2020) Palmview Street Improvement Project funds. (Audio Reference 1h 06m:13s)
| Professional Service Firm | Grade | Ranked |
| Hinojosa Engineering | 91.67% | |
| R.E. Garcia & Associates | 83.67% | |
| Fulcrum Consulting Services | 81.34% |
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 10.A.2, as ranked.
Vote: 5 - 0 - Unanimously
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of Hinojosa Engineering for the provision of Engineering Service for an Urban County Program Year 33 (2020) Palmview Street Improvements project. (Audio Reference 1h 07m:10s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 10.A.3.
Vote: 5 - 0 - Unanimously
Attachments:
11.
Health & Human Services Department:
A.
AI-77733
Requesting approval to accept donation from client in the amount of $6.47 (Audio Reference 1h 07m:40s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 11.A.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 11.A.
Vote: 5 - 0 – Unanimously
Attachments:
B.
AI-77729
Requesting approval to accept the TB/PC Federal grant contract #HHS000686100020, Amendment No. 1 in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds for the period of 01/01/2021 to 12/31/2021 and for County Judge to e-sign the grant contract and related documents. (Audio Reference 1h 08m:10s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on 11.B.
Vote: 5 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on 11.B.
Vote: 5 - 0 -Unanimously
Attachments:
12.
Adult Probation:
A.
AI-77739
Hidalgo County Veterans Court - Texas Veterans Commission (TVC) Grant:
1. Ratification of approval to apply for the FY 2021 Veterans Court grant.
2. Approval to accept the FY 2021 Veterans Court grant award, from the Texas Veterans Commission (TVC) for the period of 7/1/2020 to 6/30/2021.
3. Approval of certification of revenues, as certified by the County Auditor, in the amount of $100,000.00 and appropriation of the same. (Audio Reference 1h 09m:08s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.A 1, 2, & 3.
Vote: 5 - 0 – Unanimously
1. Ratification of approval to apply for the FY 2021 Veterans Court grant.
2. Approval to accept the FY 2021 Veterans Court grant award, from the Texas Veterans Commission (TVC) for the period of 7/1/2020 to 6/30/2021.
3. Approval of certification of revenues, as certified by the County Auditor, in the amount of $100,000.00 and appropriation of the same. (Audio Reference 1h 09m:08s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.A 1, 2, & 3.
Vote: 5 - 0 – Unanimously
Attachments:
13.
IT Department:
A.
AI-77779
Authorization and approval to purchase new wireless service through the County's membership/participation with VERIZON WIRELESS under CONTRACT: DIR-TSO-3415 for the following: (Audio Reference 1h 10m:10s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 13.A.
Vote: 5 - 0 -Unanimously
| Department: | Qty: | User: | Description: | Service Plan: | Equipment/Cost: |
| Probate Court | 1 | Noelia Lopez / 232246 | New Cell Phone | 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 (taxes/fees) /mo | Iphone SE 64GB @ 0 |
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 13.A.
Vote: 5 - 0 -Unanimously
Attachments:
14.
Elections Administration:
A.
AI-77767
1. Discussion on Election Updates (Audio Reference 1h 10m:46s)
Yvonne Ramon, with the Department of Elections, presented an update to the court. Mrs. Ramon stated that at the moment, 5,162 voters have visited the polls. She further informed the court that there are 18 days of early voting and 31 poll locations that are available. Lastly, Mrs. Ramon stated that approximately 6,000 mail ballots have been returned, the sample ballot is available for the voters on the county's website, and two phone lines have been added to help the Elections Department with the high volume of calls. First phone number is 956-587-6286 for questions in regards to voter registration, and the second phone number is 956-587-6287 for questions in regards ballot by mail.
No action was taken on item 14.A.1.
2. Approval of the November 2020 General Election Service Contracts between Hidalgo County and the following entities for their elections to be held on November 3, 2020.
a. City of Mercedes
b. La Joya Independent School District
c. PSJA Independent School District
d. Sharyland Independent School District (Audio Reference 1h 15m:29s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.A.2 A through D.
Vote: 5 - 0 – Unanimously
Yvonne Ramon, with the Department of Elections, presented an update to the court. Mrs. Ramon stated that at the moment, 5,162 voters have visited the polls. She further informed the court that there are 18 days of early voting and 31 poll locations that are available. Lastly, Mrs. Ramon stated that approximately 6,000 mail ballots have been returned, the sample ballot is available for the voters on the county's website, and two phone lines have been added to help the Elections Department with the high volume of calls. First phone number is 956-587-6286 for questions in regards to voter registration, and the second phone number is 956-587-6287 for questions in regards ballot by mail.
No action was taken on item 14.A.1.
2. Approval of the November 2020 General Election Service Contracts between Hidalgo County and the following entities for their elections to be held on November 3, 2020.
a. City of Mercedes
b. La Joya Independent School District
c. PSJA Independent School District
d. Sharyland Independent School District (Audio Reference 1h 15m:29s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.A.2 A through D.
Vote: 5 - 0 – Unanimously
Attachments:
15.
WIC:
A.
AI-77574
Requesting approval to accept the 3 vehicles and authorization to sign the Certificate of Acquisition from the South Plains Community Action Partnership, Inc. consisting of : (Audio Reference 1h 17m:34s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.A.
Vote: 5 - 0 - Unanimously
The court proceeded to item 17.C. (Audio Reference 1h:18m 35s)
| Quantity | Description | Value |
| 1 | 2019 Ford E350 Starcraft Bus VIN# 1FDEE3F69KDC47738 | $92,713.01 |
| 1 | 2020 Ford Escape VIN# 1FMCU0F64LUA5958 | $22,453.08 |
| 1 | 2020 Ford Escape VIN# 1FMCU0F66LUA5958 | $22,453.08 |
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.A.
Vote: 5 - 0 - Unanimously
The court proceeded to item 17.C. (Audio Reference 1h:18m 35s)
Attachments:
16.
Precinct #1 - Comm. Fuentes:
A.
AI-77770
1. Public Notice is hereby given in accordance with Chapter 551, Texas Government Code, that a Public Hearing regarding Hidalgo County’s Applications for General Land Office CDBG-MIT 2015 AND 2016 Floods State Mitigation Competitions. (Audio Reference 12m:32s)
Judge Cortez opened the Public Hearing, thereafter Commissioner Fuentes proceeded to item 16.A.2.
(Audio Reference 1h:48m 58s) After Closed Session, Public Participant, Lupita Marquez from La Colonia Indian Hills, came before the court to express her gratitude towards the court for implementing solutions in efforts to better the drainage system in Hidalgo County. She further asked how these projects would assist with the bonds that have already been approved in 2018.
Legal Counselor, Josephine Ramirez recommended that Valde Guerra advise the other individuals that may have wanted to participate in the public hearing, the alternative means by which they can submit their comments, due to the fact that the phone lines were not working this morning. In which Mr. Guerra responded by stating that the participants may submit their comments via email on the county website, as well as to mitigation@co.hidalgo.tx.us.
The court continue to item 6.B. (Audio Reference 1h:54m 20s)
No action was taken on item 16.A.1.
2. Presentation regarding Hidalgo County’s Applications for General Land Office CDBG-MIT 2015 and 2016 Floods State Mitigation Competitions. (Audio Reference 13m:20s)
Raul Sesin came before the court with the presentation regarding Hidalgo County’s applications for General Land Office CDBG-MIT 2015 and 2016 Floods State Mitigation Competitions,which would comprise of two phases in the total amount of $20M.
After the presentation, public participant from Proyecto Azteca Board, Chairman Oliver De la Garza, came before the court expressing the importance of the improvements to the county's drainage system, as well as gratitude towards the court for implementing solutions in efforts to better the drainage system in Hidalgo County.
Commissioner Fuentes ended the discussion by stating that the projects would have a positive impact on the whole county, and encouraged more participants to come forward and voice their concerns and questions to the court on this matter.
Judge Cortez officially closed the public hearing.
No action was taken on item 16.A.2.
The court returned to item 2 - The Pledge of Allegiance. (Audio Reference 23m:57s)
Judge Cortez opened the Public Hearing, thereafter Commissioner Fuentes proceeded to item 16.A.2.
(Audio Reference 1h:48m 58s) After Closed Session, Public Participant, Lupita Marquez from La Colonia Indian Hills, came before the court to express her gratitude towards the court for implementing solutions in efforts to better the drainage system in Hidalgo County. She further asked how these projects would assist with the bonds that have already been approved in 2018.
Legal Counselor, Josephine Ramirez recommended that Valde Guerra advise the other individuals that may have wanted to participate in the public hearing, the alternative means by which they can submit their comments, due to the fact that the phone lines were not working this morning. In which Mr. Guerra responded by stating that the participants may submit their comments via email on the county website, as well as to mitigation@co.hidalgo.tx.us.
The court continue to item 6.B. (Audio Reference 1h:54m 20s)
No action was taken on item 16.A.1.
2. Presentation regarding Hidalgo County’s Applications for General Land Office CDBG-MIT 2015 and 2016 Floods State Mitigation Competitions. (Audio Reference 13m:20s)
Raul Sesin came before the court with the presentation regarding Hidalgo County’s applications for General Land Office CDBG-MIT 2015 and 2016 Floods State Mitigation Competitions,which would comprise of two phases in the total amount of $20M.
After the presentation, public participant from Proyecto Azteca Board, Chairman Oliver De la Garza, came before the court expressing the importance of the improvements to the county's drainage system, as well as gratitude towards the court for implementing solutions in efforts to better the drainage system in Hidalgo County.
Commissioner Fuentes ended the discussion by stating that the projects would have a positive impact on the whole county, and encouraged more participants to come forward and voice their concerns and questions to the court on this matter.
Judge Cortez officially closed the public hearing.
No action was taken on item 16.A.2.
The court returned to item 2 - The Pledge of Allegiance. (Audio Reference 23m:57s)
Attachments:
17.
Precinct #2 - Comm. Cantu:
A.
AI-77796
Proclamation declaring October as Down Syndrome Awareness Month. (Audio Reference 33m:16s)
Participants, Anthony Braun, Ruby Cavazos, Jesus Daniel Puente, Camila Puente, Jaime & Yahel Gomez, Rubi and Maria Romero, Mary Jane & Viva Selena Lopez, Nina & Jackie Mata, Viviana Urbina, Jared Moore assisted in reading the Proclamation declaring October as Down Syndrome Awareness Month.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 17.A.
Vote: 5 - 0 – Unanimously
The court proceeded to item 17.B. (Audio Reference 39m:07s)
Participants, Anthony Braun, Ruby Cavazos, Jesus Daniel Puente, Camila Puente, Jaime & Yahel Gomez, Rubi and Maria Romero, Mary Jane & Viva Selena Lopez, Nina & Jackie Mata, Viviana Urbina, Jared Moore assisted in reading the Proclamation declaring October as Down Syndrome Awareness Month.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 17.A.
Vote: 5 - 0 – Unanimously
The court proceeded to item 17.B. (Audio Reference 39m:07s)
Attachments:
B.
AI-77797
Proclamation declaring October as Pregnancy and Infant Loss Awareness Month and Day (October 15th). (Audio Reference 39m:07s)
Misti Parajas read the Proclamation declaring October as Pregnancy and Infant Loss Awareness Month and Day.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 17.B.
Vote: 5 - 0 – Unanimously
Commissioner Cantu read the names of some of the infants that have passed prematurely: Mia Grace Flores, Mason Manul Umaña, Jonah Taylor Guerrero, Baby Haddad #2, Joshua Michael, Natalie Grace, Talia & Mark Ryan, Valentina Sofia Rosales, Baby Barber, Baby Barber, Elliot Vega Cavazos, Sofee Salinas, Alyn & JD Jackson, Desyreé Abril Castro, Bobby Joe Flores, Annabelle Grace Linares, Anthony Linares, Lori Ann Garza Martinez.
The court proceeded to item 4 - Approval of the Consent Agenda. (Audio Reference 44m:15s)
Misti Parajas read the Proclamation declaring October as Pregnancy and Infant Loss Awareness Month and Day.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 17.B.
Vote: 5 - 0 – Unanimously
Commissioner Cantu read the names of some of the infants that have passed prematurely: Mia Grace Flores, Mason Manul Umaña, Jonah Taylor Guerrero, Baby Haddad #2, Joshua Michael, Natalie Grace, Talia & Mark Ryan, Valentina Sofia Rosales, Baby Barber, Baby Barber, Elliot Vega Cavazos, Sofee Salinas, Alyn & JD Jackson, Desyreé Abril Castro, Bobby Joe Flores, Annabelle Grace Linares, Anthony Linares, Lori Ann Garza Martinez.
The court proceeded to item 4 - Approval of the Consent Agenda. (Audio Reference 44m:15s)
Attachments:
C.
AI-77802
Reappointment of board member to the Tropical Texas Behavioral Health Board of Trustees for a two year term. (Audio Reference 1h:18m 35s)
Commissioner Cantu reappointed Board Member Gabriel Castañada.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 17.C, of the reappointment of Board Member Gabriel Castañada.
Vote: 5 - 0 – Unanimously
Commissioner Cantu reappointed Board Member Gabriel Castañada.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 17.C, of the reappointment of Board Member Gabriel Castañada.
Vote: 5 - 0 – Unanimously
18.
Precinct #3 - Comm. Flores:
A.
AI-77773
Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 16 associated with Liberty Road PH II Project from Mile 3 to FM 2221 (ROW CSJ:0865-01-111) with authority for the County Judge to sign the Administrative Evaluation and Approval Form. (Audio Reference 1h:19m 02s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 18.A.
Vote: 5 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 18.A.
Vote: 5 - 0 -Unanimously
Attachments:
19.
Budget & Management:
A.
AI-77805
Discussion, consideration and approval of an order authorizing the establishment of a streetlight assessment of fees for rural and unincorporated subdivisions in the County of Hidalgo as required under the Hidalgo County Model Subdivision Rules. (Audio Reference 1h:19m 40s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 19.A.
Vote: 5 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 19.A.
Vote: 5 - 0 -Unanimously
Attachments:
B.
AI-77757
CARES Act Relief Funds (1287):
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use. (Audio Reference 1h:21m 42s)
Sergio Cruz, with the Department of Budget and Management, stated the grand total of Exhibit A to be $266,565.44.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 19.B.
Vote: 5 - 0 – Unanimously
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use. (Audio Reference 1h:21m 42s)
Sergio Cruz, with the Department of Budget and Management, stated the grand total of Exhibit A to be $266,565.44.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 19.B.
Vote: 5 - 0 – Unanimously
Attachments:
20.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-77786
A. Requesting the authority to advertise and approval of procurement packet as attached hereto for Hidalgo County - RFP 2020-530-11-04-ABV - "Property and Casualty Insurance Policy (including Third Party Administration Services) " with including to re-advertise if/when applicable or necessary and subject to final review as to legal form before distribution to vendors; (Audio Reference 1h:22m 29s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.A.1.A
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.A.1.A
Vote: 5 - 0 – Unanimously
B. Pursuant to procurement packet, action for appointment/designation by Commissioner's Court of an evaluating committee to score, grade and review responses received for the Hidalgo County RFP 2020-530-11-04-ABV: (Audio Reference 1h:23m 00s)
| 1. Commissioner Fuentes appointed Mayor Suarez |
| 2. Commissioner Cantu appointed Mando Garza |
| 3. Commissioner Flores appointed Armin Garza |
| 4. Commissioner Torres appointed Velinda Reyes |
| 5. Judge Cortez appointed himself |
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 20.A.1.B on the appointed individuals.
Vote: 5 - 0 - Unanimously
Attachments:
2.
AI-77812
Requesting approval to award multiple bids for RFB No.: 2020-018-10-07-SLG titled: "General Printing Services and Related Supplies" as follows: (Audio Reference 1h:24m 03s)
| Contract No. | Awarded Vendor |
| C-20-018A-10-13 | Scott-Merriman, Inc. |
| C-20-018B-10-13 | Gateway Printing |
| C-20-018C-10-13 | Gulf Data Products |
Commissioner Fuentes stepped away from the meeting.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.A.2.
Vote: 4 - 0 – Unanimously
Attachments:
- C-20-018C-10-13 Contract for Service BTW County of Hidalgo & Gulf Data Products for General Printing Services and Related Supplies
- Contract Attested
- Contract Attested
- Legal Approval
- 1295
- sam.gov
- Tabulation
- Requirements Checklist
- C-20-018A-10-13 Scott-Merriman, Inc.
- C-20-018B-10-13 Gateway Printing
- C-20-018C-10-13 Gulf Data Products
- Form 1295 - Gulf Data Products
- Form 1295 - Gateway Printing
3.
AI-77760
A. "Discussion, consideration and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the "COVID-19 Media/Strategy Campaign through various media platforms', in order to assist with County actions to facilitate compliance with public health measures and with provisions of economic support in connection wih addressing the ongoing COVID-19 emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is necessary for the intended use."; (Audio Reference 1h:24m 32s)
Commissioner Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.A.3.A.
Vote: 3 - 0 -Unanimously
B. Requesting exemption for competitive bidding requirement under Texas Local Government Code 262.024 (a)(1): an item that must be purchased in case of a public calamity; (2) an item necessary to preserve the protect the public health and safety of the citizens of the county; (Audio Reference 1h:25m 19s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.A.3.B.
Vote: 3 - 0 – Unanimously
C. Requesting authority to enter into four (4) media contracts with the following; Socialife, Lamar, R Communications, and Entravision with authority for county judge or assignee to sign required documents subject to compliance with Form 1295. (Audio Reference 1h:25m 41s)
Commissioner Fuentes rejoined the meeting.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.A.3.C.
Vote: 4 - 0 – Unanimously
Commissioner Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.A.3.A.
Vote: 3 - 0 -Unanimously
B. Requesting exemption for competitive bidding requirement under Texas Local Government Code 262.024 (a)(1): an item that must be purchased in case of a public calamity; (2) an item necessary to preserve the protect the public health and safety of the citizens of the county; (Audio Reference 1h:25m 19s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.A.3.B.
Vote: 3 - 0 – Unanimously
C. Requesting authority to enter into four (4) media contracts with the following; Socialife, Lamar, R Communications, and Entravision with authority for county judge or assignee to sign required documents subject to compliance with Form 1295. (Audio Reference 1h:25m 41s)
Commissioner Fuentes rejoined the meeting.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.A.3.C.
Vote: 4 - 0 – Unanimously
Attachments:
4.
AI-77717
A. Acceptance and approval of "First Amendment" to Contract [C-19-184A-11-05] between Hidalgo County and Vendor to reflect name change of company from Kolkhorst Petroleum Company to Key Performance Petroleum Company. (Audio Reference 1h:26m 10s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.A.4.A.
Vote: 4 - 0 -Unanimously
B. Approval to exercise the county's option to utilize the one (1) year renewal term for Lubricants (Grease, Oil, Hydraulic ...) & Antifreeze Products {with same rates, terms and conditions} with following; (Audio Reference 1h:26m 39s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.A.4.B.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.A.4.A.
Vote: 4 - 0 -Unanimously
B. Approval to exercise the county's option to utilize the one (1) year renewal term for Lubricants (Grease, Oil, Hydraulic ...) & Antifreeze Products {with same rates, terms and conditions} with following; (Audio Reference 1h:26m 39s)
1. C-19-184a-11-05-Key Performance Petroleum Company [E-20-361-10-13]; and,
2. C-19-184b-11-05-Arguindegui Oil Company [E-20-361A-10-13]On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.A.4.B.
Vote: 4 - 0 – Unanimously
Attachments:
5.
AI-77752
Acceptance and approval of a rebate check from The International Purchasing System (TIPS) yearly rewards in the amount of $ 297.40 for the fiscal year of 2020. (Audio Reference 1h:27m 06s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.A.5.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.A.5.
Vote: 4 - 0 – Unanimously
6.
AI-77742
A. Requesting the authority to advertise and approval of procurement packet as attached hereto for Hidalgo County - RFP 2020-400-11-04-ABV- "Actuarial Services for GASB 74 & 75" with authority to re-advertise if/when applicable or necessary; (Audio Reference 1h:27m 29s)
Judge Cortez requested a copy of the report, in which Sergio Cruz stated that he would be forwarding the copy.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.A.6.A.
Vote: 4 - 0 -Unanimously
Judge Cortez requested a copy of the report, in which Sergio Cruz stated that he would be forwarding the copy.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.A.6.A.
Vote: 4 - 0 -Unanimously
B. Pursuant to procurement packet, action for appointment/designation by Commissioner's Court of an evaluating committee [with alternates] to review, score and grade responses received for the Hidalgo County RFP 2020-400-11-04-ABV: (Audio Reference 1h:28m 33s)
| 1.Commissioner Fuentes appointed Mayor Suarez |
| 2.Commissioner Cantu appointed Mando Garza |
| 3.Commissioner Flores - not present |
| 4.Commissioner Torres appointed Velinda Reyes |
| 5.Judge Cortez appointed himself |
Martha Salazar stated that she will confirm with Commissioner Flores if he would be appointing Armin Garza as well for this RFP.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.A.6.B, on the appointed individuals.
Vote: 4 - 0 – Unanimously
B.
County Judge's Office
1.
AI-77820
Office of Emergency Management:
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the purchase of two (2) Mobile Generators in order to assist with Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, attached herein, finds that such expenditure is reasonable and necessary for the intended use"; (Audio Reference 1h:29m 19s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.B.1.A.
Vote: 4 - 0 - Unanimously
B) Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens; (Audio Reference 1h:29m 59s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.B.1.B.
Vote: 4 - 0 -Unanimously
C) Requesting authority to purchase two (2) Mobile Generators from Holt-Cat Power Systems under their Sourcewell awarded contract, 120617-CAT, with a cost not to exceed $59,000.00 each, subject to receipt of additional information and final review as to legal form by HC/DA/Civil Section. (Audio Reference 1h:30m 21s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.B.1.C.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.B.1.A.
Vote: 4 - 0 - Unanimously
B) Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens; (Audio Reference 1h:29m 59s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.B.1.B.
Vote: 4 - 0 -Unanimously
C) Requesting authority to purchase two (2) Mobile Generators from Holt-Cat Power Systems under their Sourcewell awarded contract, 120617-CAT, with a cost not to exceed $59,000.00 each, subject to receipt of additional information and final review as to legal form by HC/DA/Civil Section. (Audio Reference 1h:30m 21s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.B.1.C.
Vote: 4 - 0 – Unanimously
2.
AI-77793
Office of Emergency Management:
A. "Discussion, consideration and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded y line item, allotment or allocation, for the Hidalgo County Office of Emergency Management for the relocation [due to lack of space at present location] to two county-owned buildings in need of renovations and/or repairs to serve as Emergency Operations and Call Centers in order to assist with County functions related to the public health measures addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing herein finds that such expenditure is reasonable and necessary for the intended use;" (Audio Reference 1h:30m 51s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, the Court made a UNANIMOUS vote of approval on item 20.B.2.A.
Vote: 4 - 0 - Unanimously
B. Discussion and applicable action on the Renovation of two buildings B & C [located on corner of Mahl & 10th Sts., aka, HC Annex IV) for the housing of "Emergency Management Operations and Call Centers" through the CC approved/selected construction option of cooperative purchasing programs awarded Job Order Contractor including, but not limited to, the following:
a. Presentation of the submitted negotiated proposal received for the project from Herrcon, LLC, with action to accept and award [base bid an/or Alternates], issue Notice to Proceed and process a Purchase Order; OR, in the alternative,
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, the Court made a UNANIMOUS vote of approval on item 20.B.2.A.
Vote: 4 - 0 - Unanimously
B. Discussion and applicable action on the Renovation of two buildings B & C [located on corner of Mahl & 10th Sts., aka, HC Annex IV) for the housing of "Emergency Management Operations and Call Centers" through the CC approved/selected construction option of cooperative purchasing programs awarded Job Order Contractor including, but not limited to, the following:
a. Presentation of the submitted negotiated proposal received for the project from Herrcon, LLC, with action to accept and award [base bid an/or Alternates], issue Notice to Proceed and process a Purchase Order; OR, in the alternative,
| Description | Amount | Per Square Foot |
| Original Base Proposal | $ 489,719.59 | $132.43 |
| Revised Base Proposal | $ 449,492.00 | $121.55* (see note) |
| Original Alternate #1 Proposal - (Emergency Generator) |
$ 59,385.47 | - |
| Revised Alternate #1 Proposal - (Emergency Generator) |
$ 58,680.77 | - |
| Original Alternate #2 Proposal - (Exterior Painting) |
$ 13,211.57 | - |
| Revised Alternate #2 Proposal - (Exterior Painting) |
$ 9,211.21 | - |
*Note: Equipment cost for audio/visual, fire alarm, network switches accounts for $60K of proposal, thus construction cost is $105.33 per sq.ft. (Audio Reference 1h:32m 01s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES motioned to approve alternates including: Alternate #1 & Alternate #2, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.B.2.B.a, as motioned above.
Vote: 4 - 0 – Unanimously
C. Reject the proposal received and discuss any other alternatives that CC may want to adopt or implement. (Audio Reference 1h:35m 24s)
Martha Salazar, with the Department of Purchasing, stated that no action was needed for item 20.B.2.C.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES motioned to approve alternates including: Alternate #1 & Alternate #2, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.B.2.B.a, as motioned above.
Vote: 4 - 0 – Unanimously
C. Reject the proposal received and discuss any other alternatives that CC may want to adopt or implement. (Audio Reference 1h:35m 24s)
Martha Salazar, with the Department of Purchasing, stated that no action was needed for item 20.B.2.C.
C.
Pct. 1
1.
AI-77791
A. Recommending to reject bids received for project: RFB No.: 2020-460-09-02-HAG - "Hauling Services for all road materials" - Pct.1 due to changes/modifications to specifications; (Audio Reference 1h:35m 32s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.C.1.A.
Vote: 4 - 0 – Unanimously
B. Requesting authority to re-advertise project-"Hauling Services for All Road Materials" - Pct.1 with modified specifications to be drafted by Purchasing in collaboration with Pct. #1 and packet to subject to legal review as to form by HC/DA/Civil Section prior to distribution to vendors. (Audio Reference 1h:35m 53s)
Martha Salazar, with the Department of Purchasing stated approval subject to the modified specs by legal counsel.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.C.1.B, subject to modified of the specs by legal counsel.
Vote: 4- 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.C.1.A.
Vote: 4 - 0 – Unanimously
B. Requesting authority to re-advertise project-"Hauling Services for All Road Materials" - Pct.1 with modified specifications to be drafted by Purchasing in collaboration with Pct. #1 and packet to subject to legal review as to form by HC/DA/Civil Section prior to distribution to vendors. (Audio Reference 1h:35m 53s)
Martha Salazar, with the Department of Purchasing stated approval subject to the modified specs by legal counsel.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.C.1.B, subject to modified of the specs by legal counsel.
Vote: 4- 0 – Unanimously
2.
AI-77755
Requesting approval to purchase One (1) Pipehunter 7744 Tandem Axle Sewer Trailer through BuyBoard Coop. awarded vendor, Texas Underground Inc. Contract #593-19 in the amount of $72,265.25. (Audio Reference 1h:36m 19s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.C.2.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.C.2.
Vote: 4 - 0 - Unanimously
Attachments:
3.
AI-77679
Requesting approval of final negotiated professional services agreement with Javier Hinojosa Engineering in connection with professional engineering services for Precinct No. 1's - Mile 5 1/2 (M10-M11) Road Project [approved by CC/R-AI # 77485] subject to legal approval as to form & compliance with 1295 Form. (Audio Reference 1h:36m 42s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.C.3.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.C.3.
Vote: 4 - 0 – Unanimously
Attachments:
4.
AI-77678
Acceptance and approval to execute the final agreement of professional engineering services on an "on-call basis" for "Projects in General", for Pct. 1 with Alpha Infrastructure Engineering, PLLC. [Approved CC AI-77484 - 09/22/2020] subject to legal approval as to form & compliance with 1295 Form. (Audio Reference 1h:37m 35s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.C.4.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.C.4.
Vote: 4 - 0 - Unanimously
Attachments:
D.
Pct. 4
1.
AI-77745
Requesting approval of Work Authorization #2 in the amount of $11,833.23 under the current "on-call" agreement with Raba Kistner, Inc., C-19-209-09-03, for the provision of construction material testing for the Second Story Addition to the Existing Storage Building located at Precinct 4. (Audio Reference 1h:38m 15s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.D.1.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.D.1.
Vote: 4 - 0 – Unanimously
Attachments:
E.
Health & Human Services Dept.
1.
AI-77734
A) Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the purchase disposable gloves in order to assist with County medical expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, attached herein finds that such expenditure is reasonable and necessary for the intended use. (Audio Reference 1h:38m 43s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.E.1.A.
Vote: 4 - 0 – Unanimously
B) Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens; (Audio Reference 1h:40m 05s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.E.1.B.
Vote: 4 - 0 -Unanimously
C) Requesting authority to purchase disposable nitrile gloves in various sizes from Grainger, under TXMAS awarded contract number 18-51V06, with a total cost of $183,200.00. (Audio Reference 1h:40m 31s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.E.1.C.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.E.1.A.
Vote: 4 - 0 – Unanimously
B) Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens; (Audio Reference 1h:40m 05s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.E.1.B.
Vote: 4 - 0 -Unanimously
C) Requesting authority to purchase disposable nitrile gloves in various sizes from Grainger, under TXMAS awarded contract number 18-51V06, with a total cost of $183,200.00. (Audio Reference 1h:40m 31s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.E.1.C.
Vote: 4 - 0 – Unanimously
2.
AI-77753
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the purchase of Four (4) Generators,Transfer Switches and any accessories along with the installation services to support the vaccine storage at County Clinics locations that will be housing the COVID-19 immunication vaccines, in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use"; (Audio Reference 1h:40m 55s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.E.2.A.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.E.2.A.
Vote: 4 - 0 – Unanimously
B. Approval of an exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens. (Audio Reference 1h:41m 45s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.E.2.B.
Vote: 4 - 0 – Unanimously
C. Requesting approval to purchase Four (4) Generators, Transfer Switches and any accessories from Holt Power Systems through Sourcewell awarded contract #120617-CAT [Exp. 01/29/2022]; (Audio Reference 1h:42m 02s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, the Court made a UNANIMOUS vote of approval on item 20.E.2.C.
Vote: 4 - 0 – Unanimously
D. Requesting approval of quots provided by Herrcon, LLC Job Order Contractor awarded under Buyboard awarded contract -581-19 [Exp. 03/30/2024] for the installation of Four (4) Generators, Transfer Switches and any accessories for the HCHD Clinics in [Mission, McAllen, Edinburg & Weslaco]. (Audio Reference 1h:42m 25s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.E.2.D.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.E.2.B.
Vote: 4 - 0 – Unanimously
C. Requesting approval to purchase Four (4) Generators, Transfer Switches and any accessories from Holt Power Systems through Sourcewell awarded contract #120617-CAT [Exp. 01/29/2022]; (Audio Reference 1h:42m 02s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, the Court made a UNANIMOUS vote of approval on item 20.E.2.C.
Vote: 4 - 0 – Unanimously
D. Requesting approval of quots provided by Herrcon, LLC Job Order Contractor awarded under Buyboard awarded contract -581-19 [Exp. 03/30/2024] for the installation of Four (4) Generators, Transfer Switches and any accessories for the HCHD Clinics in [Mission, McAllen, Edinburg & Weslaco]. (Audio Reference 1h:42m 25s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.E.2.D.
Vote: 4 - 0 – Unanimously
F.
Elections Department
1.
AI-77795
A. Discussion, consideration, and action to approve necessary Help America Vote Act, aka HAVA Cares Act Relief Funds expenditures to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Elections Department to obtain necessary in order to assist with the increase of curbside voting and of the County efforts in mitigating the on-going COVID-19 the Court having reviewed the Agenda Item Briefing, herein finds that such expenditures are reasonable and necessary for the intended use. (Audio Reference 1h:42m 50s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, the Court made a UNANIMOUS vote of approval on item 20.F.1.A.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, the Court made a UNANIMOUS vote of approval on item 20.F.1.A.
Vote: 4 - 0 – Unanimously
B. Requesting approval to purchase Ballot Call Max Equipment used for elections purpose, from Inclusion Solutions, LLC, three (3) quotes were requested and Inclusion Solutions was the lowest bid for a total of $18,534.00, for the upcoming presidential elections (Req#00422212). (Audio Reference 1h:43m 40s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.F.1.B.
Vote: 4 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.F.1.B.
Vote: 4 - 0 -Unanimously
Attachments:
G.
Sheriff's Office
1.
AI-77801
Presentation of qualified responsible vendor submitting the lowest and responsible bid for the purpose of award and approval of contract for RFB titled: Hidalgo County - "Generator Maintenance Service & Repairs at Hidalgo County Sheriff's Office Facilities" through project No. 2020-222-09-30-HAG subject to legal approval as to form. (Audio Reference 1h:44m 08s)
Martha Salazar, with the Department of Purchasing, stated that no action was to be taken on item 20.G.1.
Martha Salazar, with the Department of Purchasing, stated that no action was to be taken on item 20.G.1.
H.
Juvenile Probation
1.
AI-77744
Requesting the authority to advertise and approval of procurement packet as attached hereto for Hidalgo County - RFP 2020-396-11-04-ABV - "Alternative Education(JJAEP)" with authority to re-advertise if/when applicable or necessary and subject to final review as to legal form. (Audio Reference 1h:44m 13)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, the Court made a UNANIMOUS vote of approval on item 20.H.1.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, the Court made a UNANIMOUS vote of approval on item 20.H.1.
Vote: 4 - 0 – Unanimously
Attachments:
21.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting (Audio Reference 1h:46m 44s)
Valde Guerra stated that no action was to be taken on item 21.A.1 & 2.
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting (Audio Reference 1h:46m 44s)
Valde Guerra stated that no action was to be taken on item 21.A.1 & 2.
B.
AI-77713
Requesting approval of Memorandum of Understanding between the Hidalgo County, Hidalgo County DD#1 and the City of Weslaco as it relates to the HCDD1 Phase I Flood Control Project; application submitted to the Texas Water Development Board on June 14, 2020. (Audio Reference 1h:46m 48s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 21.B.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 21.B.
Vote: 4 - 0 – Unanimously
Attachments:
C.
AI-77731
Requesting approval of Wastewater Service Agreement regarding Wastewater Service for Hidalgo County Courthouse Subdivision (Audio Reference 1h:47m 28s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 21.C.
Vote: 4 - 0 – Unanimously
The court proceeded to item 23 - Closed Session. (Audio Reference 1h:48m 11s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 21.C.
Vote: 4 - 0 – Unanimously
The court proceeded to item 23 - Closed Session. (Audio Reference 1h:48m 11s)
Attachments:
22.
AI-77800
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
a. Interlocal Cooperation Agreement (ICA) with Hidalgo ISD
b. Interlocal Cooperation Agreement (ICA) with Mercedes ISD (Audio Reference 1h:56m 35s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 22.A.1. a & b.
Vote: 4 - 0 – Unanimously
B. Measures necessary to preserve public health and safety (Audio Reference 1h:57m 04s)
Valde Guerra stated that action has already been taken. Therefore, no action was taken on item 22.B.
C. Direction regarding County government operations, including but not limited to essential functions (Audio Reference 1h:57m 09s)
Valde Guerra stated that the county will continue to follow the CDC guidelines during this pandemic.
No action was taken on item 22.
The court continued to item 24. (Audio Reference 1h:57m 52s)
A. County response to disaster/health emergency:
1. CARES Act Funds
a. Interlocal Cooperation Agreement (ICA) with Hidalgo ISD
b. Interlocal Cooperation Agreement (ICA) with Mercedes ISD (Audio Reference 1h:56m 35s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 22.A.1. a & b.
Vote: 4 - 0 – Unanimously
B. Measures necessary to preserve public health and safety (Audio Reference 1h:57m 04s)
Valde Guerra stated that action has already been taken. Therefore, no action was taken on item 22.B.
C. Direction regarding County government operations, including but not limited to essential functions (Audio Reference 1h:57m 09s)
Valde Guerra stated that the county will continue to follow the CDC guidelines during this pandemic.
No action was taken on item 22.
The court continued to item 24. (Audio Reference 1h:57m 52s)
Attachments:
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following: (Audio Reference 1h:48m 11s)
The court proceeded into Closed Session at 11:39 A.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval to proceed into Closed Session
Vote: 4 - 0 – Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following: (Audio Reference 1h:48m 11s)
The court proceeded into Closed Session at 11:39 A.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval to proceed into Closed Session
Vote: 4 - 0 – Unanimously
A.
Real Estate Acquisition
Reference item 25.A.
Reference item 25.A.
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
Reference item 25.B.
Reference item 25.B.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
Reference item 25.C.
Reference item 25.C.
D.
AI-77774
Cause #C-0556-20-I; Harlin Doty v County
Reference item 25.D.
Reference item 25.D.
24.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
(Audio Reference 1h:57m 52s)
Valde Guerra stated that no action was to be taken on item 24.A, nor for 24.B.
The court proceeded to item 25.A. (Audio Reference 1h:58m 00s)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
(Audio Reference 1h:57m 52s)
Valde Guerra stated that no action was to be taken on item 24.A, nor for 24.B.
The court proceeded to item 25.A. (Audio Reference 1h:58m 00s)
25.
Open Session: (Audio Reference 1h:48m 56s)
The court returned from Closed Session at 12:55 P.M.
The court returned to item 16.A. (Audio Reference 1h:48m 58s)
The court returned from Closed Session at 12:55 P.M.
The court returned to item 16.A. (Audio Reference 1h:48m 58s)
A.
Real Estate Acquisition and appropriation for same (Audio Reference 1h:58m 00s)
Valde Guerra stated that no action was to be taken on item 25.A.
Valde Guerra stated that no action was to be taken on item 25.A.
B.
Pending and/or potential litigation (Audio Reference 1h:58m 08s)
Valde Guerra stated that no action was to be taken on item 25.B.
Valde Guerra stated that no action was to be taken on item 25.B.
C.
Discussion, consideration and possible action regarding response to public health emergency (Audio Reference 1h:58m 12s)
Valde Guerra stated that action and discussion has already been taken by the court.
No action was taken on item 25.C.
Valde Guerra stated that action and discussion has already been taken by the court.
No action was taken on item 25.C.
D.
AI-77775
Cause #C-0556-20-I; Harlin Doty v County (Audio Reference 1h:58m 21s)
Valde Guerra stated that they will proceed as directed for item 25.D.
Valde Guerra stated that they will proceed as directed for item 25.D.
26.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
The court did not proceed into item 26 - Closed Session.
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
The court did not proceed into item 26 - Closed Session.
27.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
The court did not proceed into item 27 - Open Session.
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
The court did not proceed into item 27 - Open Session.
28.
Adjourn (Audio Reference 1h:58m 53s)
Judge Cortez adjourned the meeting at 1:05 P.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 4 - 0 - Unanimously
Judge Cortez adjourned the meeting at 1:05 P.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of October, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 13, 2020.
Signed this 14th day of October 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of October, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 13, 2020.
Signed this 14th day of October 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy