SPECIAL MEETING - October 13, 2020
BE IT REMEMBERED, that on this 13th day of October A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 13, 2020 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 44m:15s)
Judge Cortez requested that Consent Agenda item 7.A be pulled for further discussion.
The court proceeded to approve the remainder of the Consent Agenda.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda item 7.A.
Vote: 5 - 0 - Unanimously
The court proceeded to Consent Agenda item 7.A for further discussion. (Audio Reference 44m:57s)
1.
AI-77814
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-77815
Presentation of Fund Information Report
Attachments:
3.
2020 Intradepartmental transfers:
A.
AI-77816
2020 - CRIM DA (1100)
Attachments:
B.
AI-77817
2020 - Pct.4 Road & Maint (1200)
Attachments:
C.
AI-77813
2020 - Pct.4 Linn SM (1301)
Attachments:
D.
AI-77808
2020 - County Clerk's (1100)
Attachments:
E.
AI-77798
2020 - I.T. Department (1100 I.T.)
Attachments:
F.
AI-77778
2020 - Nuisance Abatement Division (1100)
Attachments:
G.
AI-77766
2020 - PCT1 Sanitation (1100)
Attachments:
H.
AI-77715
2020 - HIDTA FY2020 Grant (1291)
Attachments:
I.
AI-77720
2020 - Constable Precinct 4 (1100)
Attachments:
J.
AI-77792
2020 - Health & Human Services Dept. - Covid-19 (1293)
K.
AI-77714
2020 - Health & Human Services Dept. / Health Adm (1100)
Attachments:
L.
AI-77747
2020 - Health & Human Services Dept. / TECE (1293)
M.
AI-77736
2020 - Health & Human Services Dept. - PHEP Hazards (1293)
N.
AI-77730
2020 - Health & Human Services Dept./ RLSS (1293)
O.
AI-77709
2020 - Purchasing (1100)
Attachments:
4.
2020 Interdepartmental transfers:
A.
AI-77759
Pct. #1 (1200):
Approval of 2020 interdepartmental transfer from program 005 to program 280 in the amount of $86,065.75 to fund M 4 1/2 W road project.
Approval of 2020 interdepartmental transfer from program 005 to program 280 in the amount of $86,065.75 to fund M 4 1/2 W road project.
Attachments:
B.
AI-77818
Pct. #4:
Approval of interdepartmental transfer from Pct.4 Road Maint (program 007) to Pct.4 Drain Impr (program 036) in the amount of $17,000.00. Transfer will fund repair of excavator used at the Raymondville Drain Project.
Approval of interdepartmental transfer from Pct.4 Road Maint (program 007) to Pct.4 Drain Impr (program 036) in the amount of $17,000.00. Transfer will fund repair of excavator used at the Raymondville Drain Project.
Attachments:
5.
Planning Department:
A.
AI-77756
1. Reimbursement of Financial Guarantee
a. Las Palmas Del Norte Subdivision No. 3 Phase II - Pct. 3 (Noralinda G. Garza) (5 Mile Line & Bentsen Road)
Reimbursement request: $6,000.00 for (4) OSSF’S
a. Las Palmas Del Norte Subdivision No. 3 Phase II - Pct. 3 (Noralinda G. Garza) (5 Mile Line & Bentsen Road)
Reimbursement request: $6,000.00 for (4) OSSF’S
Attachments:
B.
AI-77738
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-77735
District Clerk Fee report for September 2020 $345,090.03
Attachments:
B.
AI-77722
District Attorney's Office Check Fraud Fees Monthly Report - 2020 September
Attachments:
7.
Executive Office:
A.
AI-77728
Indigent Defense:
Notification of a temporary change to the fee schedule for attorneys on misdemeanor pleas from $300 to $500 while the County's COVID-19 emergency order is in effect. (Audio Reference 44m:57s)
Judge Cortez questioned the basis of the increase, in which Valde Guerra responded that it was an action taken by the Board of Judges, and as a matter of protocol, the item does require acknowledgement and action by Commissioners Court. In addition, Mr. Guerra stated that the temporary change will remain in effective through the remainder of the declared emergency period.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 7.A.
Vote: 5 - 0 – Unanimously
The court proceeded to item 5 on the Regular Agenda - Open Forum. (Audio Reference 46m:19s)
Notification of a temporary change to the fee schedule for attorneys on misdemeanor pleas from $300 to $500 while the County's COVID-19 emergency order is in effect. (Audio Reference 44m:57s)
Judge Cortez questioned the basis of the increase, in which Valde Guerra responded that it was an action taken by the Board of Judges, and as a matter of protocol, the item does require acknowledgement and action by Commissioners Court. In addition, Mr. Guerra stated that the temporary change will remain in effective through the remainder of the declared emergency period.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 7.A.
Vote: 5 - 0 – Unanimously
The court proceeded to item 5 on the Regular Agenda - Open Forum. (Audio Reference 46m:19s)
Attachments:
8.
Tax Refunds:
A.
AI-77765
| NO. | Account Number | Payer | Amount |
| 1 | C1626.03.000.0078.00 | DEUTSCHE BANK NATIONAL TRUST CO | $2,904.09 |
| 2 | L2218.00.000.0011.00 | GARZA MARTIN & IRMA L | $2,911.56 |
| 3 | M5665.01.000.0092.00 | TREVINO MARIA DE JESUS | $4,549.21 |
| 4 | T5450.00.000.000A.00 | LUXOR LTD | $5,868.64 |
Attachments:
B.
AI-77768
| No. | Account Number | Payer | Amount |
| 1 | H4227.00.000.0001.00 | HD DEVELOPMENT PROPERTIES LP | $33,001.64 |
| 2 | T6910.01.000.0004.00 | B H TRES PUENTES LLC | $8,213.10 |
| 3 | T6910.01.000.0006.00 | B H TRES PUENTES LLC | $8,616.27 |
Attachments:
C.
AI-77716
| No. | Account Number | Payer | Amount |
| 1 | H4225.00.000.0001.00 | HD DEVELOPMENT PROPERTIES LP | $27,349.06 |
| 2 | H4226.02.000.0001.00 | HD DEVELOPMENT PROPERTIES LP | $28,746.99 |
| 3 | J2003.04.000.0010.00 | HD DEVELOPMENT PROP LP | $24,664.33 |
| 4 | M2350.01.000.0013.00 | LINEAGE MASTER RE 3 LLC | $22,753.80 |
| 5 | M2350.01.000.0013.00 | LINEAGE MASTER RE 3 LLC | $33,293.31 |
| 6 | M2350.05.000.002A.00 | LINEAGE MASTER RE 3 LLC | $16,147.36 |
| 7 | M2350.05.000.002A.00 | LINEAGE MASTER RE 3 LLC | $12,401.58 |
| 8 | M4230.00.000.0001.00 | LINEAGE MASTER RE 3 LLC | $15,443.09 |
| 9 | M4230.00.000.0001.00 | LINEAGE MASTER RE 3 LLC | $64,207.08 |
Attachments:
9.
Membership Dues/Certifications:
A.
AI-77787
Probate Court (1243):
Requesting approval for payment to South Texas College in the amount of $1,346.00 for Fall 2020 semester to fund Probate Court Bailiff, Juan Rodriguez Police Academy training. This court-related expenditure will serve and benefit the Probate Court Judge and the Probate Court. We are further requesting authority for the County Treasurer to issue a check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval for payment to South Texas College in the amount of $1,346.00 for Fall 2020 semester to fund Probate Court Bailiff, Juan Rodriguez Police Academy training. This court-related expenditure will serve and benefit the Probate Court Judge and the Probate Court. We are further requesting authority for the County Treasurer to issue a check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-77706
DBM:
Requesting approval to pay membership dues in the amount of $150.00 to the Government Finance Officers Association for Sergio Cruz, Budget Officer, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues in the amount of $150.00 to the Government Finance Officers Association for Sergio Cruz, Budget Officer, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-77746
Approval to exercise the sixty (60) day grace period extension as provided in contract E-19-179-07-30 with ABM Janitorial Services- South Central Inc., for Hidalgo County - "Custodial Services for Administration Building in Edinburg, TX", under the same rates, terms and conditions so as not have any lapse in services while the bids received for the project are reviewed and recommendations submitted and is subject to Form 1295.
Attachments:
B.
AI-77710
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| SH107/Bus 281 Rd & Drain Improv Prj (WA#1) | 09/30/20 | 11328294 | $10,697.41 | 750481 |
| Dicker Road Project (WA#1) | 09/30/20 | 11328297 | $ 1,992.32 | 762740 |
| Nolana Loop Project | 09/30/20 | 11328315 | $62,205.46 | 760468 |
| Eldora Road Project (WA#2) | 09/30/20 | 11328316 | $12,218.98 | 764302 |
| SH107/Bus 281 Rd & Drain Improv Prj (WA#2) | 09/30/20 | 11328317 | $50,384.42 | 788634 |
| Dicker Road Project (WA#2) | 09/30/20 | 11328320 | $ 2,297.32 | 778854 |
| Cesar Chavez Road Project (WA#1) | 09/30/20 | 11328322 | $12,511.53 | 732294 |
Attachments:
C.
AI-77794
Approval of Application for Payment No. 10 in the amount of $412,599.13 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
D.
AI-77764
Approval of Application for Payment No. 19 in the amount of $76,764.58 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
E.
AI-77789
Requesting authority to proceed with an Equipment Relocation Request with RICOH USA, INC. through Requisition #00422104 in the amount of $319.29 from 1902 Joe Stephens, Ste 101 in Weslaco, Texas to 1304 S. 25th Ave. in Edinburg Texas, with authority for Mr. Eduardo "Eddie" Olivarez, to sign Relocation Request Form and subject to final review as to legal form by HC/DA/Civil Section..
Attachments:
F.
AI-77754
Approval of recommended evaluation committee members as listed below for Construction of New Mechanic's Shop for Precinct 4 - Competitive Sealed Proposals received on October 7, 2020.
1. Tony Forina2. Jose Segovia
3. Letty Saenz
Attachments:
G.
AI-77762
Approval to exercise the County's option to utilize (60) day grace period extension term under contract C-19-120-09-24 for "SS-1 Emulsified Asphalt and Delivery Services" for Hidalgo County with Ergon Asphalt & Emulsions, Inc., under the same rates, terms and conditions so to have no lapse in services while procurement process is completed..
Attachments:
H.
AI-77763
Pct. 1 (1351):
Requesting approval to pay invoice #10042298 in the amount of $19,227.00 for professional engineering services rendered in connection with the Sunset Park Operations Facility-WA#1, as submitted by Halff Associates, Inc.
Attachments:
I.
AI-77711
Requesting approval to exercise the final one (1) year extension as provided in the current contract, C-18-013-11-21, for Legend and Non-Legend Pharmaceuticals, under the same rates, terms and conditions with CorrectRx Pharmacy Services through our membership/participation with PSA contract 16-206 effective January 01, 2021 - December 31, 2021, under the new number Ext. # E-20-393-10-13.
Attachments:
J.
AI-77707
Requesting Amendment #1 on AI-76930 (CC approved 08/18/20) for "On-Call" professional surveying services agreement with R.O.W. Surveying Services LLC. for projects located within Precinct 3, to correct the term date(s) in the agreement to read (August 18, 2020 to August 17, 2021).
Attachments:
K.
AI-77740
Approval of the addition of fuel cards/users including, but not limited to the following:
1. Hidalgo County WIC Program - fuel cards2. Hidalgo County Constable Pct No. 2 - fuel card
3. Hidalgo County Election Department - fuel card user
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of October, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 13, 2020.
Signed this 14th day of October 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of October, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 13, 2020.
Signed this 14th day of October 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy