SPECIAL MEETING - November 3, 2020
BE IT REMEMBERED, that on this 3rd day of November A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE ELLIE TORRES |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 3, 2020 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.(Audio Reference 30m:37s)
Valde Guerra requested that Consent Agenda items 10.A.1 & 10.A.2 be pulled for further discussion.
The court moved to approve the remainder of the Consent Agenda, excluding Consent Agenda items 10.A.1 & 10.A. 2.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on the Consent Agenda, excluding Consent Agenda items 10.A.1 & 10.A.2.
Vote: 4 - 0 – Unanimously
The court proceeded to Consent Agenda items 10.A.1 & 10.A.2 for further discussion. (Audio Reference 31m:02s)
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
Presentation of Fund Information Report
B.
AI-78034
County Auditor's Office requesting approval to declare items as surplus, salvage and remove the items from the assets inventory list.
Attachments:
C.
AI-78059
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports.
Attachments:
D.
AI-78058
Pursuant ot Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
Attachments:
3.
2020 Intradepartmental transfers:
A.
AI-78114
2020 - Human Resources (1100)
Attachments:
B.
AI-78102
2020 - 430th District Court (1100)
C.
AI-78064
2020 - Tax Office (1100)
Attachments:
D.
AI-78065
2020 - Constable Precinct 4 (1100)
Attachments:
E.
AI-78073
2020 - I.T. Department (1100 C.W.)
Attachments:
F.
AI-78029
2020 - Constable Pct. 2 (1100)
Attachments:
G.
AI-78077
2020 - PCT1 Sanitation (1100)
Attachments:
H.
AI-78025
2020 - Pct. 3 Parks (1100)
Attachments:
I.
AI-78026
2020 - Pct. 3 Sanitation (1100)
Attachments:
J.
AI-78107
2020 - Pct.4 Drainage (1200)
Attachments:
K.
AI-78106
2020- Pct.4 Admin (1200)
Attachments:
L.
AI-78105
2020 - Pct.4 Parks (1100)
Attachments:
M.
AI-78018
2020 - Health & Human Services Dept. / T.B. Fed (1293)
4.
2020 Interdepartmental transfers:
A.
AI-78071
Pct. 4 (1100):
Approval of 2020 interdepartmental transfer from Pct.4 Sanitation (001) to Pct. 4 Emergency Srv Linn SM (136) in the amount of $2,211.50 to fund reimbursable expenses for liability insurance paid by project architect.
Approval of 2020 interdepartmental transfer from Pct.4 Sanitation (001) to Pct. 4 Emergency Srv Linn SM (136) in the amount of $2,211.50 to fund reimbursable expenses for liability insurance paid by project architect.
Attachments:
5.
Planning Department:
A.
AI-78045
1. Reimbursement of Financial Guarantee
a. La Plaza Norte Phase 3 Subdivision - Pct. 1 (Bon Viejo Estates II LP) (Mile 14 ½ North Road & F.M. 493)
Reimbursement request: $8,000.00 for (2) Firehydrants
b. Los Venados Phase 1 Subdivision - Pct. 4 (Garco, Ltd.) (US 281 & 186)
Reimbursement request: $850.00 for (1) OSSF
c. Los Venados Phase 4 Subdivision - Pct. 4 (Garco, Ltd.) (US 281 & Floral Road)
Reimbursement request: $4,800.00 for (6) OSSF’s
d. Los Venados Phase 6 Subdivision - Pct. 4 (Garco, Ltd.) (US 281 & 186)
Reimbursement request: $900.00 for (1) OSSF
e. Los Venados Phase V Subdivision - Pct. 4 (Garco, Ltd.) (US 281 & Red Gate Road)
Reimbursement request: $1,700.00 for (2) OSSF’s
f. MGM Platinum Ranches Subdivision - Pct. 4 (Garco, Ltd.) (Alamo Road & Curry Road)
Reimbursement request: $3,000.00 for (2) OSSF’s
g. Valle Mesa Estates Subdivision - Pct. 1 (Mid Valley Investors LP) (Mile 13 ½ North Road & F.M. 493)
Reimbursement request: $20,000.00 for (4) Firehydrants
h. Vegas Tower Ranches Subdivision- Pct. 4 (Garco, Ltd.) (Alberta Road & Tower Road)
Reimbursement request: $1,500.00 for (1) OSSF
i. Venetian Ranches Subdivision- Pct. 4 (BIC Investments) (Alamo Road & Curry Road)
Reimbursement request: $850.00 for (1) OSSF
a. La Plaza Norte Phase 3 Subdivision - Pct. 1 (Bon Viejo Estates II LP) (Mile 14 ½ North Road & F.M. 493)
Reimbursement request: $8,000.00 for (2) Firehydrants
b. Los Venados Phase 1 Subdivision - Pct. 4 (Garco, Ltd.) (US 281 & 186)
Reimbursement request: $850.00 for (1) OSSF
c. Los Venados Phase 4 Subdivision - Pct. 4 (Garco, Ltd.) (US 281 & Floral Road)
Reimbursement request: $4,800.00 for (6) OSSF’s
d. Los Venados Phase 6 Subdivision - Pct. 4 (Garco, Ltd.) (US 281 & 186)
Reimbursement request: $900.00 for (1) OSSF
e. Los Venados Phase V Subdivision - Pct. 4 (Garco, Ltd.) (US 281 & Red Gate Road)
Reimbursement request: $1,700.00 for (2) OSSF’s
f. MGM Platinum Ranches Subdivision - Pct. 4 (Garco, Ltd.) (Alamo Road & Curry Road)
Reimbursement request: $3,000.00 for (2) OSSF’s
g. Valle Mesa Estates Subdivision - Pct. 1 (Mid Valley Investors LP) (Mile 13 ½ North Road & F.M. 493)
Reimbursement request: $20,000.00 for (4) Firehydrants
h. Vegas Tower Ranches Subdivision- Pct. 4 (Garco, Ltd.) (Alberta Road & Tower Road)
Reimbursement request: $1,500.00 for (1) OSSF
i. Venetian Ranches Subdivision- Pct. 4 (BIC Investments) (Alamo Road & Curry Road)
Reimbursement request: $850.00 for (1) OSSF
Attachments:
B.
AI-78049
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Texas Agri-Life Extension:
A.
AI-78022
Requesting approval of reimbursement to Andrea Valdez the amount of $12.95 for CANVA Computer software used for developing flyers and signs for our department's many classes/presentations/programs offered for the month of October, 2020.
7.
Pct. #4:
A.
AI-78047
Requesting reimbursement for Commissioner Pct. 4 Ellie Torres in the amount of $75.00 for September - October invoice paid to Switcher Studio after auditing procedures are completed by County Auditor.
Attachments:
8.
Executive Office:
A.
AI-78039
Adult Probation:
Requesting to utilize the Elections Dept. Warehouse parking lot area on November 17, 2020 from 8:00 am to 10:00 am to distribute Thanksgiving baskets to Specialty Court Clients
Requesting to utilize the Elections Dept. Warehouse parking lot area on November 17, 2020 from 8:00 am to 10:00 am to distribute Thanksgiving baskets to Specialty Court Clients
Attachments:
B.
AI-78063
General Litigation:
Requesting approval to reimburse Victor M. Garza the amount of $ 5.40 for court transcript on litigation case, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
Requesting approval to reimburse Victor M. Garza the amount of $ 5.40 for court transcript on litigation case, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
Attachments:
9.
Membership Dues/Certifications:
A.
AI-78087
Requesting approval to reimburse Judge JoAnne Garcia, Probate Court Judge for membership dues expense previously paid to the State Bar of Texas in the amount of $270.00 (REQ# 423525) with the authority from the County Treasurer to issue a check after they have reviewed, audited and any and all procedures are completed by the County Auditor.
10.
Budget & Management:
A.
AI-78035
1. Approval of reimbursement in the amount of $1,094,818.90 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 10/15/20 to 10/28/20.
2. Approval of wire transfer to cover claims paid.
(Audio Reference 31m:02s)
Valde Guerra stated for the record that Commissioner Fuentes abstained from any discussion and/or action on items 10.A.1 & 10.A.2.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Consent Agenda items 10.A.1 & 10.A.2.
Vote: 3 - 0 – Unanimously
The court proceeded to the Regular Agenda item 5 - Open Forum (Audio Reference 31m:25s)
| 10/15-21/20 | $ 576,321.11 |
| 10/22-28/20 | $ 518,497.79 |
| TOTAL | $1,094,818.90 |
(Audio Reference 31m:02s)
Valde Guerra stated for the record that Commissioner Fuentes abstained from any discussion and/or action on items 10.A.1 & 10.A.2.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on Consent Agenda items 10.A.1 & 10.A.2.
Vote: 3 - 0 – Unanimously
The court proceeded to the Regular Agenda item 5 - Open Forum (Audio Reference 31m:25s)
Attachments:
B.
Interfund transfers:
1.
AI-78113
Crt Reporter Srv (1239):
Approval of 2020 interfund transfer from Co Wide Adm - Contingency, program 002 (1100) to Crt Reporter Srv (1239) in the amount of $30,000 to fund pending expenditures.
Approval of 2020 interfund transfer from Co Wide Adm - Contingency, program 002 (1100) to Crt Reporter Srv (1239) in the amount of $30,000 to fund pending expenditures.
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-78090
Pursuant to Exhibit A, Section 7 of current agreements with Frontera Materials, Inc. and Terra Firma Materials, (E-20-232-08-11 and E-20-232A-08-11, respectively), we're requesting approval of ratification of PO# 823379 issued on 10/28/2020 due to non-compliance by primary and secondary awarded vendors, in order to avoid work stoppage of project.
Attachments:
B.
AI-78069
1. Approval to continue services with the current Copier Lease Agreement on an 18 month lease extension for one (1) digital copier, Ricoh MPC4504, (CC approval on 05/10/2016, AI-54396) through our participation with Department of Information Resources (DIR) awarded vendor, Ricoh-USA contract DIR-TSO-3041, in the amount of $250.89, effective July 1, 2020 - December 31, 2021.
2. Approval for to release letter requesting an 18 month lease extension on behalf of Justice of the Peace Precinct 2, Place 2.
2. Approval for to release letter requesting an 18 month lease extension on behalf of Justice of the Peace Precinct 2, Place 2.
Attachments:
C.
AI-78038
Acceptance and approval of the following invoice for Geotechnical services for the Justice Center project with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO# |
| L&G Consulting Engineers, Inc. | 7/31/20 | 11328247 | $17,336.35 | 802715 |
Attachments:
D.
AI-78055
Dept. of Human Resources:
1. Approval to continue services with the current Copier Lease Agreement on a Month-to-Month basis for one (1) digital copier, Ricoh MPC4504, under the same rates, terms, and conditions (CC approval on 10/03/2017, AI-61818) in the amount of $395.87 per month, as allowed through the Master Lease Agreement with Ricoh-USA, Inc., through our participation with Department of Information Resources (DIR), contract DIR-TSO-3041, to be in effect immediately after the contract expires.
2. Approval to release letter to Ricoh-USA, Inc. authorizing the Month-to-Month basis on behalf of Human Resources.
2. Approval to release letter to Ricoh-USA, Inc. authorizing the Month-to-Month basis on behalf of Human Resources.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of November, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 3, 2020.
Signed this 4th day of November 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of November, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 3, 2020.
Signed this 4th day of November 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy