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Minutes for CC REGULAR AGENDA REGULAR MTG

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REGULAR MEETING - November 24, 2020

BE IT REMEMBERED, that on this 24th day of November A.D., 2020, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE ELLIE TORRES		 HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
November 24, 2020
2:00 P.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via video conference.  Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.

 
1.
 
Roll Call (Audio Reference 16m:33s)

Judge Cortez called the meeting to order at 2:23 P.M.

All members of the court were present during roll call, with the exception of Commissioner Flores.
 
2.
 
Pledge of Allegiance (Audio Reference 16m:57s)

Judge Cortez led in the reciting of the Pledge of Allegiance.
 
3.
 
Prayer (Audio Reference 17m:20s)

Honorable Tax Assessor-Collector, Paul Villarreal offered the prayer.
 
4.
 
Approval of Consent Agenda (Audio Reference 19m:17s)

Valde Guerra requested that Consent Agenda item 3.T be pulled for further discussion.

The court moved to approve the remainder of the Consent Agenda, excluding Consent Agenda item 3.T.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval of the Consent Agenda, excluding Consent Agenda item 3.T.

Vote: 4 - 0 – Unanimously

The court proceeded to Consent Agenda item 3.T. for further discussion. (Audio Reference 19m:48s)
 
5.
 
Open Forum (Audio Reference 20m:17s)

Open Form participant, Jerusalem Flores, came before the court to express his concerns about wind farms.

Due to technical difficulties, in-person participants were not able to voice their concerns to the court. However, Valde Guerra apologized on behalf of the county, and encouraged the participants to call in at any time and voice their concerns to the court.

 
6.
 
Forensic Center:
 
A.
AI-78340
Approval and authorization to set up a collection site at the Hidalgo County Forensic Center (Audio Reference 26m:25s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 6.A.
                                                                              
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
7.
 
Sheriff's Office:
 
A.
AI-78435
Requesting Commissioners Court's approval, pursuant to Article 3, Section 52(a) of the Texas Constitution, Section (i), for the Hidalgo County Sheriff's Office to purchase consumable items and imprint the Sheriff's Office logo on said items, to purchase picture frames and portraits (to identify/display Hidalgo County Sheriff's Office Staff at facility) which will serve a public purpose, through our educational/instructional and training programs. Items are introduced through these programs, while promoting our educational message, helping to interact with participants, thereby instilling, strengthening, and reinforcing our partnership and commitment to the citizens of Hidalgo County. All promotional items and supplies acquired will be through the County requisition and purchase order procedures with proper and available funding for said expenditures. (Audio Reference 27m:13s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 7.A.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-78354
Requesting approval of payment for the following invoice as submitted by Celso Gonzalez Construction, Inc. for construction of bus barn for Hidalgo County Sheriff's Office through the current Agreement Contract# C-19-267-06-02 (PO #819948). (Audio Reference 28m:26s) 
Payment Application Amount
#2 $38,675.43

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 7.B. 
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
AI-78406
Approval to deobligate funds from the Unites States Marshal Service (USMS) Joint Law Enforcement Operations Task Force for fiscal year 2020 in the amount of $1.60 to reflect correct amount in overtime funds. (Audio Reference 29m:10s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 7.C.
                                                                              
 Vote: 4 - 0 – Unanimously
 
View Agenda Item
Attachments:
 
8.
 
Constable Pct. #3:
 
A.
AI-78331
Discussion, consideration, and approval to appoint Raquel V. Ramos, as Reserve Deputy Constable, by Lazaro Gallardo, Jr., Constable Pct 3., in accordance to the Texas Local Government Code Section 86.012. (Audio Reference 29m:43s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 8.A.
                                                        
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
9.
 
Human Resources:
 
A.
 
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27 (Audio Reference 30m:32s)

Raul Silguero stated that items 9.A.1 and 9.A.2 were not applicable, and no action was needed.

No action was taken on item 9.A.1 & 9.A.2.

3. Budget Amendment Policy - Personnel Related Amendments (Audio Reference 30m:43s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 9.A.3.

Vote: 4 - 0 – Unanimously
 
B.
AI-78344
Approval of the appointment of interns from UT-RGV to participate (virtual) in the WIC Lactation Care Center for the period of December 3, 2020 through June 10, 2021. (Audio Reference 30m:55s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 9.B.

Vote: 4 - 0 - Unanimously 
 
View Agenda Item
Attachments:
 
C.
AI-78265
Information Technology (1100):
Approval to award discretionary step 2 to employee hired under slot no.200-001-0027, CIJS Support Technician after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective next full pay period 12/07/2020. (Audio Reference 31m:34s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 9.C.

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
D.
AI-78421
Pct. 1 Administration (1200): (Audio Reference 32m:24s) 
Approval of the following personnel actions, effective upon Commissioner's Court approval and in 2021:
Action Dept./ Prg. Slot # Position Title Grade
Delete 121-004 0008 Clerk IV 07
Create 121-004 0037 Contract Specialist I 09

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 9.D.

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
E.
AI-78428
Health Department - COVID (1293): (Audio Reference 32m:59s) 
1. Approval of the following personnel actions, effective upon Commissioner's Court approval:
Action Dept./ Prg. Slot # Position Title Grade
Create 340-076 0025 COVID-19 Public Health Specialist I 09
Create 340-076 0026 COVID-19 Public Health Specialist I 09
Create 340-076 0027 COVID-19 Public Health Specialist I 09
Create 340-076 0028 COVID-19 Public Health Specialist I 09

2. Approval to add to the (CCP) Classified Positions List to include the new position: COVID-19 Public Health Specialist I (Grade 09).

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on items 9.E.1. & 9.E.2. 

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
10.
 
Adult Probation:
 
A.
AI-78256
DWI Court Grant (1289)
1. Approval to accept the FY 2021 DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $146,429.99 for the grant period of 9/1/2020 thru 8/31/2021.
2. Approval of certification of revenues, as certified by the Co. Auditor, for the FY 2021 DWI Court Grant in the amount of $146,429.99 and appropriation of the same.
Veterans Court Grant (1289)
1. Approval to accept the FY 2021 Veterans Court grant from the Office of Governor (Criminal Justice Division) in the amount of $95,627.00 for the grant period of 9/1/2020 thru 8/31/2021.
2. Approval of certification of revenues as approved by the County Auditor's Office for the FY 2021 Veterans Court Grant in the amount of $95,627.00 and appropriation of the same.
MDWI Court Grant (1289)
1. Approval to accept the FY 2021 Misdemeanor DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $181,927.08 for the grant period of 9/1/2020 thru 8/31/2021.
2. Approval of certification of revenues, as certified by the Co. Auditor, for the FY 2021 MDWI Court Grant in the amount of $181,927.08 and appropriation of the same.
Mental Health Court Grant (1289)
1. Approval to accept the FY 2021 Mental Health Court grant from the Office of Governor (Criminal Justice Division) in the amount of $258,096.44 for the grant period of 9/1/2020 thru 8/31/2021.
2. Approval of certification of revenues, as certified by the Co. Auditor, for the FY 2021 Mental Health Court Grant in the amount of $258,096.44 and appropriation of the same.
HC Youthful Offender Court Grant (1289)
1. Approval to accept the FY 2021 HC Youthful Offender Court grant from the Office of Governor (Criminal Justice Division) in the amount of $160,035.02 for the grant period of 9/1/2020 thru 8/31/2021.
2. Approval of certification of revenues, as certified by the Co. Auditor, for the FY 2021 HC Youthful Offender Court Grant in the amount of $160,035.02 and appropriation of the same.
Domestic Violence Court Grant (1289)
1. Approval to accept the FY 2021 Domestic Violence Court grant from the Office of Governor (Criminal Justice Division) in the amount of $143,480.24 for the grant period of 10/1/2020 thru 9/30/2021.
2. Approval of certification of revenues, as certified by the Co. Auditor, for the FY 2021 Domestic Violence Court Grant in the amount of $143,480.24 and appropriation of the same. (Audio Reference 34m:23s) 

Valde Guerra read all the grants and certifications of revenues at once for one single vote for item 10.A.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 10.A. 
                                                                              
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-78368
RSAT Grant (1289)
1. Approval to accept the FY 2021 RSAT grant from the Office of Governor (Criminal Justice Division) in the amount of $210,558.55 with a department cash match of $105,086.47 for a total project cost of $315,645.02 for the grant period of 10/1/2020 thru 9/30/2021.
2. Approval of certification of revenues, in the amount of $210,558.55 as certified by the Co. Auditor, for the FY 2021 RSAT Grant and appropriation of funds in the total amount of $315,645.02. (Audio Reference 38m:51s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on items 10.B.1 & 10.B.2.

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
11.
 
Emergency Management:
 
A.
AI-78405
Hazard Mitigation Grant Program (HMGP):
1. Approval to accept the Hazard Mitigation Grant Program.  Total project cost is $173,570.00 of which $130,177.50 (75%) is the federal share awarded for this project and $43,392.50 (25%) is the local match.  This grant was awarded by the Federal Emergency Management Administration (FEMA) through the State of Texas Division of Emergency Management (TDEM).
2. Approval of Certification of Revenues by the County Auditor and appropriation of funds.
3. Authorization for County Judge to sign the required documents. (Audio Reference 40m:29s) 

Valde Guera stated that no action was to be taken on item 11.A.

No action was taken on item 11.A.
View Agenda Item
Attachments:
 
12.
 
Elections Administration:
 
A.
AI-78396
1. Discussion on Election Updates. (Audio Reference 40m:39s) 

Yvonne Ramon, with the Elections Department gave a report to the court, stating that there are two run-offs currently taking place in the City of Mercedes and the City of Palmview. Mrs. Ramon further stated that the available voting dates, voting locations, and encouraged the residents in Mercedes and Palmview to vote. 

No action was taken on item 12.A.1.

2. Requesting permission for the Hidalgo County Elections Department to close to the public from Dec. 21, 2020 through Jan. 1, 2021, for essential time needed to complete post-election procedures, complete move, and the need to utilize necessary leave that is over the maximum hours allowed to carry over to the next year. (Audio Reference 42m:25s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.A.2.

Vote: 4 - 0 - Unanimously 
View Agenda Item
 
13.
 
Planning Department:
 
A.
AI-78440
1. PIPELINE AND UTILITY PERMIT
a. Applicant: Hidalgo County Irrigation No. 2
Proposed:  One 12” PVC irrigation line crossing Tower Road via open cut approximately 15.00 feet south of Dicker Road. (Pct. 2) (Audio Reference 44m:35s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 13.A.1.a
                                                        
Vote: 4- 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-78356
1. Preliminary Approval with Variance Request
a. Big Dawg Subdivision- Pct. 3 (Andy Santos) (Bentsen Palm Drive & Mile 3 North Road)
 No. of Lots: 1 Single Family
 Flood Zone: X
 Estimated Number of Streetlights:N/A
 Filling Stations:N/A
 Drainage: Yes, Drainage will be provided by natural perculation and surface runoff will drain into Bentsen Palm Drive road side ditch.
 ETJ: Yes, approved by the City of Mission.
 Water: Yes, provided by Sharyland Water Supply Coporation.
 Sewer: Yes, OSSF
 Paved: Yes, Bentsen Palm Drive is paved. (Audio Reference 45m:18s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 13.B.1.a
                                                                              
Vote: 4 - 0 – Unanimously
 
2. Preliminary Approval
a. MMN#1 Subdivision – Pct. 1 (Marcos De Los Santos) (Mile 4 ½ West Road & Olivarez Street)
 No. of Lots: 7 Multi-Family
 Flood Zone: X
 Estimated Number of Streetlights:3
 Filling Stations:2
 Drainage: Yes, Drainage will be provided by onsite detention areas and by re-grading Olivarez Street road side ditch.
 ETJ: Yes, approved by the City of Weslaco.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’s
 Paved: Yes, Mile 4 ½ West Road and Olivarez Street to be paved. (Audio Reference 46m:09s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 13.B.2.a.
                                                                              
Vote: 4 - 0 – Unanimously
 
b. Viridian Estates Subdivision- Pct. 1 (DII Investments, LLC.) (Mile 6 West Road & Mile 10 North Road)
 No. of Lots: 30 Single Family
 Flood Zone:X
 Estimated Number of Streetlights: 13
 Filling Stations: 4
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: Yes, approved by the City of Weslaco.
 Water: Yes, provided by North Alamo Water Supply Corporation
 Sewer: Yes, OSSF’s
 Paved: Yes, Mile 6 West Road and 4 internal streets to be paved. (Audio Reference 46m:51s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 13.B.2.b.

Vote: 4 - 0 - Unanimously 
 
3. Final Approval with Financial Guarantee
a. Camou Commercial Subdivision- Pct. 3 (CIL Fresh Properties, LLC.) (Minnesota Road & 3 Mile Line)
 No. of Lots: 4 Commercial
 Flood Zone:C
 Streetlights: N/A
 Filling Stations: 3
 Drainage: Yes, Drainage will be provided by onsite detention areas discharging onto a TXDot system. 
 ETJ: Yes, approved by the City of Mission.
 Water: Yes, provided by AguaSUD.
 Sewer: Yes, OSSF’s will be installed at building permit stage.
 Paved: Yes, Minnesota Road and F.M. 1924 are paved.
*Final Approval with a cash deposit in the amount of $36,627.58 for  (3) OSSF’S, (3) Hydrants & (2) shared driveways. (Audio Reference 47m:30s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 13.B.3.a

Vote: 4 - 0 - Unanimously 

4. Final Approval 
 a. Lockheart Subdivision – Pct. 1 (Juan Raul Palomares Jr.) (Martin Morales Road & Orlando Tijerina Road)
 No. of Lots: 2 Single Family
 Flood Zone:X
 Streetlights: N/A
 Filling Stations: N/A
 Drainage: Yes, Drainage will be provided by natural perculation and surface runoff onto Martin Morales Road side ditch.
 ETJ: Yes, approved by the City of Weslaco.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF's have been installed.
 Paved: Yes, Martin Morales Road is paved. (Audio Reference 48m:19s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 13.B.4.a

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
14.
 
Budget & Management:
 
A.
AI-78431
370th DC Texas Bar Foundation Grant:
1. Approval to ratify acceptance of grant award from the Texas Bar Foundation in the amount of $25,000.00 for a period of one (1) year from October 30, 2020 to October 29, 2021. (Audio Reference 49m:03s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.A.1.

Vote: 4 - 0 - Unanimously 

2. Approval of certification of revenues, as certified by the County Auditor, for the Texas Bar Foundation Grant in the amount of $25,000.00 and appropriation of same. (Audio Reference 49m:32s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.A.2
                                               
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-78338
CARES Act Relief Funds (1287):
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use. (Audio Reference 49m:51s) 

Budget Officer, Sergio Cruz, stated the Exhibit A amount to be $100,375.31.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 14.B.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
AI-78330
JP PCT 3/PL 2 (1100): (Audio Reference 50m:30s) 
Approval of salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan effective 11/30/2020 and in the calendar year 2021: 
FROM TO
Action Dept/Prg Slot Position Title G/S Budgeted Salary Proposed Salary G/S
Budget Adjustment (Lateral Transfer) 066-001 0005 Clerk III 05/01 $27,599.00 $30,600.00 05/04

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 14.C.

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
D.
AI-78327
TXDOT-Pct. 1 US83 Illumination (1315): (Audio Reference 51m:06s) 
Approval of 2020 interfund transfer from Pct. 1 Rd. Maintanance into TX-DOT-Pct. 1 US83 Illumination in the total amount of $3,000.00 to fund electricity services for the remainder of the year. 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.D.
                                                                              
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
E.
AI-78407
Approval of medical coverage for the temporary employee listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance. (Audio Reference 51m:28s) 
1. E#235016 effective 12/1/20
2. E#190780 effective 12/1/20

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.E.1&2.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
15.
 
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
 
Hidalgo County
 
1.
AI-78183
A.  Approval of First Amendment to Service Contract [C-19-281-11-19] to reflect name change request by Ms. Margarita Peña advising the County of  a change in ownership to Margarita Peña dba/Delta Specialties Signs and Supply. (Audio Reference 52m:13s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.A.1.A.
                                                                              
Vote: 4 - 0 – Unanimously

B.  Approval to exercise the county's option to utilize the one (1) year renewal term available on C-19-281-11-19 for Traffic Road Signs & Miscellaneous Equipment{with same rates, terms and conditions} with Delta Specialties Signs & Supply. (Audio Reference 52m:40s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.A.1.B.
                                                                              
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
 
County Judge's Office
 
1.
AI-78447
Office of Emergency Management:
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Hidalgo County Emergency Management One (1) Forklift, in order to assist with County Public Health expenses for acquisition, storing for distribution of medical and protective supplies, including sanitizing products and personal protective equipment, for other public health or safety workers for addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use."; (Audio Reference 53m:03s) 

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.B.1.A.

Vote: 4 - 0 -Unanimously 
 
 
B.  Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens.; (Audio Reference 54m:05s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.B.1.B.

Vote: 4 - 0 – Unanimously

C.  Requesting approval to purchase One (1) forklift from Lonestar Forklift subject to 213 Form, compliance with 1295 Form and all other requirements; (Audio Reference 54m:38s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.B.1.C.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-78375
Emergency Management:
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the repairs, painting, and ramp retrofit of the Emergency Management Stockpile Warehouse, in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use."; (Audio Reference 54m:54s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.B.2.A.

Vote: 4 - 0 -Unanimously 

B. Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens. (Audio Reference 55m:42s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.B.2.B.

Vote: 4 - 0 – Unanimously

C. Requesting acceptance and approval of a quote/proposal submitted by Herrcon, LLC,  Job Order Contractor awarded under County's membership/participation in Buyboard Cooperative awarded contract -581-19 [Exp. 03/30/2024] for the repairs, painting and, ramp retrofit to the Emergency Management Stockpile Warehouse in the total amount of $147,516.25, under the Requisition #00424577. (Audio Reference 56m:16s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.B.2.C.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
 
Health & Human Services:
 
1.
AI-78441
A. "Discussion, consideration, and action to approve necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Hidalgo County Health Department Remote Temperature Guard and Required Accessories purchase] as a function of government and of the County's efforts in mitigating the on-going COVID-19, the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use." (Audio Reference 56m:50s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.C.1.A.

Vote: 4 - 0 – Unanimously

B. Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item that is necessary to preserve and protect the public health and safety of the citizens; (Audio Reference 57m:39s) 

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.C.1.B.

Vote: 4 - 0 -Unanimously 

C. Requesting  clarification on AI-75867 approved  on C.C. 06-09-20 to add the subscription plan registration forms and authority for Mr. Eduardo "Eddie" Olivarez to execute them subject to legals counsel's final review and approval as to form.(Audio Reference 58m:09s)  

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.C.1.C.

Vote: 4 - 0 -Unanimously 
View Agenda Item
Attachments:
 
D.
 
Pct. 1
 
1.
AI-78433
Pct. 1 is requesting acceptance and approval of Supplemental No. 3 for L&G Consulting Engineers, Contract No. C-17-103-05-30 to include  Engineering Construction Management services with an estimated cost increase of $151,204.04  under Work Authorization No. 2 for the Pct 1 Mile 6 Project. (Audio Reference 58m:40s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.D.1.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-78299
Requesting approval and payment of claim for Unicom invoice# INVQ5216173, with authority for County Treasurer to issue payment, after review and processing by County Auditor's Office for expenses incurred August 2019 through March 2020. (Audio Reference 59m:13s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.D.2.

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
E.
 
Pct. 3
 
1.
AI-78342
Pursuant to HC adopted/current Exiting Elected Officials Expenditure Policy action on a request to purchase heavy equipment detailed herein through the HC membership/participation in BuyBoard Purchasing Cooperative awarded vendor Doggett Heavy Machinery under Contract #597-19 New Dynapac CP1200W Pneumatic Tire Roller in the amount of $98,100.00 through submitted Requisition # 424527. (Audio Reference 59m:45s)  

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.E.1.
                                                                              
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
F.
 
Pct. 4
 
1.
AI-78416
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service; (Audio Reference 1h:00m 27s)  

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.F.1.A.

Vote: 4 - 0 -Unanimously

B. Presentation of scoring grid for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Architect Services for projects located within Precinct 4; and, (Audio Reference 1h:00m 50s)  

Dina Trevino, with the Purchasing Department, stated the scores: Milnet Architect Services - 191, Alvarado Architects - 178,  and Gignac Architects & Associates - 186.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.F.1.B, as ranked

Vote: 4 - 0 - Unanimously 

C. Pursuant to HCCC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Architectural Services Agreement with the number one ranked firm of Milnet Architect Services for the provision of On-Call  Architect Services for projects located within Precinct 4. (Audio Reference 1h:01m 36s)  

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.F.1.C.
                                               
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-78429
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service;  (Audio Reference 1h:02m 08s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.F.2.A. 

Vote: 4 - 0 – Unanimously

B. Presentation of scoring grid for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Engineering Services for Repairs, Renovations, Alterations, Additions, and/or Other Related Services for County Owned Buildings in Precinct 4; and, (Audio Reference 1h:02m 30s)  

Dina Trevino, with the Purchasing Department, stated the scores: BTI, Inc. - 179, Halff Associates - 191, and LEMC, Inc. -182.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.F.2.B, as ranked.

Vote: 4 - 0 - Unanimously 

C. Pursuant to HCCC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Engineering Services Agreement with the number one ranked firm of Halff Associates for the provision of On-Call  Engineering Services for Repairs, Renovations, Alterations, Additions and/or Other Related Services for County Owned Buildings in Precinct 4.  (Audio Reference 1h:03m 18s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.F.2.C.

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
3.
AI-78401
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service; (Audio Reference 1h:03m 50s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.F.3.A.

Vote: 4 - 0 - Unanimously 

B. Presentation of scoring grid for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Architectural Services for projects located within Precinct 4; and, (Audio Reference 1h:04m 09s)  

Dina Trevino, with the Purchasing Department, stated the scores: ERO - 195, RGVCM Group, Inc., - 175, and Boultinghouse Simpson Gates - 181.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.F.3.B, as ranked.

Vote: 4 - 0 - Unanimously 

C. Pursuant to HCCC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Architectural Services Agreement with the number one ranked firm of ERO for the provision of On-Call  Architectural Services for projects located within Precinct 4. (Audio Reference 1h:04m 48s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.F.3.C.

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
4.
AI-78392
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for a professional service; (Audio Reference 1h:05m 19s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.F.4.A.

Vote: 4 - 0 - Unanimously 

B. Presentation of scoring grid for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Engineering Services for R & B, CIP, & Other Projects in General for projects located within Precinct 4; and, (Audio Reference 1h:05m 39s)  

Dina Trevino, with the Purchasing Department, stated the scores: TEDSI Infrastructure - 194, RO Engineering - 183, and M2 Engineering - 177.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by JUDGE RICHARD CORTEZ, the Court made a UNANIMOUS vote of approval on item 15.F.4.B, as ranked.

Vote: 4 - 0 - Unanimously 

C. Pursuant to HCCC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Engineering Services Agreement with the number one ranked firm of TEDSI Infrastructure for the provision of On-Call  Engineering Services for R & B, CIP, & Other Projects in General within Precinct 4. (Audio Reference 1h:06m 25s)  

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.F.4.C.
                                                        
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
5.
AI-78387
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for a professional service; (Audio Reference 1h:06m 51s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on items 15.F.5.A. 

Vote: 4 - 0 – Unanimously

B. Presentation of scoring grid  for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Engineering Services for R & B, CIP, & Other Projects in General for projects located within Precinct 4; and (Audio Reference 1h:07m 12s)  

Dina Trevino, with the Purchasing Department, stated the scores: Izaguirre Engineering - 187, L & G Engineering - 195, Landtech - 185

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on items 15.F.5.B, as ranked.

Vote: 4 - 0 – Unanimously

C. Pursuant to HCCC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Engineering Services Agreement with the number one ranked firm of L & G Engineering for the provision of On-Call  Engineering Services for R & B, CIP, & Other Projects in General within Precinct 4. (Audio Reference 1h:07m 53s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.F.5.C.

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
6.
AI-78436
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service; (Audio Reference 1h:08m 20s)   

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on items 15.F.6.A. 

Vote: 4 - 0 – Unanimously

B. Presentation of scoring grid for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Engineering Services for Repairs, Renovations, Alterations, Additions, and/or Other Related Services for County Owned Buildings in Precinct 4; and, (Audio Reference 1h:08m 38s)  

Dina Trevino, with the Purchasing Department, stated the scores: B2Z Engineering - 195, CJS Group - 181, and DBR Engineering - 182.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.F.6.B, as ranked.
                                                        
Vote: 4 - 0 – Unanimously

C. Pursuant to HCCC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Engineering Services Agreement with the number one ranked firm of B2Z Engineering for the provision of On-Call  Engineering Services for Repairs, Renovations, Alterations, Additions and/or Other Related Services for County Owned Buildings in Precinct 4.  (Audio Reference 1h:09m 19s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.F.6.C.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
G.
 
Constables
 
1.
AI-78336
Constable Pct 2:
Approval of ratification to add the purchase of an annual license to [AI #78011 CC 10/27/2020 & AI #77133 CC 9/1/20] in order to have live stream access to body cameras through Hidalgo County's membership/participation with TASB-Buyboard Cooperative under (Contract No. 568-18 Exp 9/30/2021) and Req. #420229 in the amount of $756.00 for Year 1 and $1,701.00 for Year 2 through 5 Axon Enterprise, Inc. subject to price verification of cooperative award. (Audio Reference 1h:09m 49s)  

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.G.1.

Vote: 4 - 0 -Unanimously 
View Agenda Item
Attachments:
 
H.
 
IT Department
 
1.
AI-78394
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for Hidalgo County in order to assist with County functions and compliance with public health measures related to the ongoing COVID-19 public health emergency with establishing a Wi-Fi Project to assist the citizens with distance learning, including technology improvements, as well as improving telework capability; the Court having reviewed the Agenda Item Briefing herein find that such expenditure is reasonable and  necessary for the intended use."; (Audio Reference 1h:10m 41s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.H.1.A.

Vote: 4 - 0 - Unanimously 

B.Requesting exemption from competitive bidding/procurement requirements under Texas Local Government Code, 262.024 (a)(1) and (2) attached herein; (Audio Reference 1h:11m 40s)  

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.H.1.B.

Vote: 4 - 0 -Unanimously 

C. Authority to adjust original purchase order (820109) for Wi-Fi Equipment/Material and Professional Services through our membership/participation with OMNIA contract 4400006644 through CR #5 and CR #6. (Audio Reference 1h:12m 00s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.H.1.C.

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
2.
AI-78393
IT Department:
A.  Requesting approval to complete and submit Licensee Application as requested by SmartWave Technologies for FCC License Frequency, related to the county Wi-Fi project; (Audio Reference 1h:12m 25s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.H.2.A.

Vote: 4 - 0 - Unanimously 

B.  Requesting authorization to select County Executive Officer, Mr. Valde Guerra, as the listed licensee on the application;(Audio Reference 1h:12m 54s)  

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.H.2.B.
                                                                              
 Vote: 4 - 0 – Unanimously

C.  Requesting authorization for Mr.Daniel Salinas, Director of Information Technology Department to execute the application. (Audio Reference 1h:13m 14s)  

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.H.2.C.
                                                        
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
I.
 
WIC
 
1.
AI-78430
Presentation for the purpose of award the responsible vendor, GBB Rentals, submitting the sole best/lowest bid  [meeting all specifications/requirements] including approval of contract document for the project titled: "Lease Office Space-Alamo- through RFB No.: 2020-339-10-07-JJR," for Hidalgo County WIC Program. (Audio Reference 1h:13m 30s)  

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.I.1.

Vote: 4 - 0 -Unanimously 
View Agenda Item
Attachments:
 
J.
 
Facilities Management
 
1.
AI-78321
Presentation of qualified responsible vendor M & R's Elite Janitorial Solutions, LLC. submitting the lowest and best bid [Option 1] for the purpose of award and approval of contract for RFB tilted: "Custodial Services for Administration Building" through project No. 2020-350-09-30-ABV. (Audio Reference 1h:14m 00s)  

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.J.1.
                                                                              
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
K.
 
Tax Office
 
1.
AI-78384
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Tax Office - Queuing system, in order to assist with County functions related to public health measures addressing the ongoing, COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary;" (Audio Reference 1h:14m 31s)  

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.K.1.A.
                                                                              
 Vote: 4 - 0 – Unanimously

B. Requesting exemption from competitive bidding requirements, pursuant to TxLGC 262.024 (a)(1)(2); and (Audio Reference 1h:15m 12s)  

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 15.K.1.B.
                                                                              
Vote: 4 - 0 – Unanimously

C. Approval to purchase and increase current Purchase Order amount to increase the initial purchase to all substations, upgrade, and install additional PC, Server, and maintenance through Nemo-Q for equipment and services for the Tax Office in the amount of $7,794.00. (Audio Reference 1h:15m 31s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.K.1.C.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
2.
AI-78357
A. "Discussion, consideration and action to approve necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the purchase of additional Two-Way Electronic Communicators for the new Weslaco Office as a function of government and of the County's efforts in mitigating the on-going COVID-19, the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use." (Audio Reference 1h:16m 01s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.K.2.A.

Vote: 4 - 0 - Unanimously 

B. Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item that is necessary to preserve and protect the public health and safety of the citizens; (Audio Reference 1h:16m 43s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 15.K.2.B.

Vote: 4 - 0 - Unanimously 

C. Requesting authority to purchase thirty-three (33) 12V  DC standard thru glass 2-way electronic communicator including freight charge with R.E. Friedrichs Co. through Requisition #423360. (Audio Reference 1h:17m 17s)  

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.K.2.C.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
16.
 
Executive Office: (Audio Reference 1hr:00m:00s)
 
A.
 
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting (Audio Reference 1h:17m 49s)

Valde Guerra stated that no action was to be taken on item 16.A.1 & 2.

The court proceeded to item 21 - Closed Session (Audio Reference 1h:17m 54s)
 
17.
AI-78366
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
a. Memorandum of Understanding (MOU) with RGV Livestock Show (Audio Reference 1h:21m 30s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 17.A.1.a

Vote: 4 - 0 - Unanimously 

b. Interlocal Cooperation Agreement with the Municipalities. (Audio Reference 1h:22m 11s)

(Audio Reference 1h:22m 39s)
Legal Counselor, Josephine Ramirez stated that the request made has been to extend the deadline in which to submit their amended budget, as well as to extend the time in which they can submit their request for reimbursements. Furthermore she stated that the date the court is considering is December 1st for both items 17.A.1.b & c.

Budget Officer, Sergio Cruz also requested that the date for the incurring of expense be added as well to the date of December 1st, in which Ms. Josephine Ramirez agreed.

c. Memorandum of Understanding with the Hospitals. 
 
(Audio Reference 1h:22m 11s)
Legal Counselor, Josephine Ramirez stated that the request also is to extend the deadline in which they can submit their request for reimbursements to December 1st.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 17.A.1.b & c, with stated comments above for item 17.A.1.b & c.

Vote: 4 - 0 - Unanimously 

B. Measures necessary to preserve public health and safety (Audio Reference 1h:23m 52s)

No action was taken on item 17.B.

C. Direction regarding County government operations, including but not limited to essential functions  (Audio Reference 1h:23m 59s)

Valde Guerra stated that the county will continue to follow CDC guidelines to ensure the safety of all the constituents and county employees conducting business at county facilities during the COVID-19 pandemic.

No action was taken on item 17.C.

The court proceeded to item 23 - Adjournment. (Audio Reference 1h:24m 35s)
View Agenda Item
Attachments:
 
18.
 
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following: (Audio Reference 1h:18m 56s)

The court proceeded into Closed Session at 3:26 P.M.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval to proceed into Closed Session.

Vote: 4 - 0 – Unanimously
 
A.
 
Real Estate Acquisition

Reference item 20.A.
 
B.
 
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.

Reference item 20.B.
 
C.
 
Consultation with Legal Counsel regarding Legal Action due to emergency situation

Reference item 20.C.
 
D.
AI-78347
EEOC Chg. No. 451-2020-03315; D.S. v. Co. 

Reference item 20.D.
View Agenda Item
 
E.
AI-78444
Cause #C-3772-20-I; Martin Duran v. Hidalgo County; Morganti Construction, et al

Reference item 20.E
View Agenda Item
 
19.
 
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." (Audio Reference 1h:20m 26s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 19.A.

Vote: 4 - 0 – Unanimously

B. Engagement with the firm of Jones, Galligan, Key, and Lozano for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) (Audio Reference 1h:20m 55s)

Valde Guerra confirmed that this action was specific to item 20.E, Cause #C-3772-20-I; Martin Duran v. Hidalgo County; Morganti Construction et al

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 19.B.

Vote: 4 - 0 – Unanimously

The court proceeded back to item 17 (Audio Reference 1h:21m 30s)
 
20.
 
Open Session: (Audio Reference 1hr:19m: 39s)

The court returned from Closed Session at 4:24 P.M.
 
A.
 
Real Estate Acquisition and appropriation for same (Audio Reference 1h:19m 45s)

Valde Guerra stated that no action was to be taken on item 20.A.
 
B.
 
Pending and/or potential litigation (Audio Reference 1h:19m 52s)

Valde Guerra stated that no action was to be taken on item 20.B.
 
C.
 
Discussion, consideration and possible action regarding response to public health emergency (Audio Reference 1h:19m 56s)

Reference item 17.
 
D.
AI-78348
EEOC Chg. No. 451-2020-03315; D.S. v. Co. (Audio Reference 1h:20m 05s)

Valde Guerra stated that they will proceed as directed for item 20.D.
View Agenda Item
 
E.
AI-78445
Cause #C-3772-20-I; Martin Duran v. Hidalgo County; Morganti Construction, et al (Audio Reference 1h:20m 16s)

Valde Guerra requested that the court reference item 19, as it pertains to Cause #C-3772-20-I; Martin Duran v. Hidalgo County; Morganti Construction, et al

The court proceeded to item 19 (Audio Reference 1h:20m 26s)
View Agenda Item
 
21.
 
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

The court did not proceed into item 21 - Closed Session.
 
22.
 
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

The court did not proceed into item 22 - Open Session.
 
23.
 
Adjourn (Audio Reference 1hr:00m:00s)

Judge Cortez adjourned the meeting at 4:30 P.M.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval to adjourn the meeting.

Vote: 4 - 0 -Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 24th day of November, 2020 

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Carolyn Thornton, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 24, 2020.

Signed this 25th day of November, 2020




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Carolyn Thornton, Deputy