SPECIAL MEETING - December 1, 2020
BE IT REMEMBERED, that on this 1st day of December A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING December 1, 2020 10:00 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via video conference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call (Audio Reference 06m:30s)
Judge Cortez called the meeting to order at 10:01 A.M.
All members of the court were present during Roll Call, with the exception of Commissioner Flores.
Judge Cortez called the meeting to order at 10:01 A.M.
All members of the court were present during Roll Call, with the exception of Commissioner Flores.
2.
Pledge of Allegiance (Audio Reference 06m:44s)
Judge Cortez led in the reciting of the Pledge of Allegiance.
Judge Cortez led in the reciting of the Pledge of Allegiance.
3.
Prayer (Audio Reference 07m:03s)
Honorable Judge Noe Gonzalez, offered the prayer.
Honorable Judge Noe Gonzalez, offered the prayer.
4.
Approval of Consent Agenda (Audio Reference 08m:46s)
Valde Guerra requested that Consent Agenda items 9.A.1 & 2 be pulled for further discussion.
The court proceeded to Consent Agenda items 9.A.1 & 9.A.2. for further discussion. (Audio Reference 09m:12s)
Valde Guerra requested that Consent Agenda items 9.A.1 & 2 be pulled for further discussion.
The court proceeded to Consent Agenda items 9.A.1 & 9.A.2. for further discussion. (Audio Reference 09m:12s)
5.
Open Forum (Audio Reference 09m:47s)
Open Forum Participant, Fern McClaugherty, came before the court expressing her concerns on how the county is being operated under the court's administration during the COVID-19 virus pandemic, as well as agenda item 12.A.4.
Open Forum Participant, Edward Kaprel, came before the court expressing his concerns on the statistics on COVID-19 related deaths.
No action was taken on item 5 - Open Forum
Open Forum Participant, Fern McClaugherty, came before the court expressing her concerns on how the county is being operated under the court's administration during the COVID-19 virus pandemic, as well as agenda item 12.A.4.
Open Forum Participant, Edward Kaprel, came before the court expressing his concerns on the statistics on COVID-19 related deaths.
No action was taken on item 5 - Open Forum
6.
County Judge's Office:
A.
AI-78395
Presentation of Tropical Update by Mr. Terry Crocker - CEO, Tropical Texas Behavioral Health (Audio Reference 16m:58s)
Terry Crocker came before the court to present an overview of Tropical Texas Behavior Health Fiscal Year 2020 that ended on August 31, 2020.
Judge Cortez stated that the court would take Terry Crocker's request into consideration.
No action was taken on item 6.A.
The court proceeded to item 10.A. (Audio Reference 33m:41s)
Terry Crocker came before the court to present an overview of Tropical Texas Behavior Health Fiscal Year 2020 that ended on August 31, 2020.
Judge Cortez stated that the court would take Terry Crocker's request into consideration.
No action was taken on item 6.A.
The court proceeded to item 10.A. (Audio Reference 33m:41s)
Attachments:
7.
Sheriff's Office:
A.
AI-78499
Sheriff's Federal Sharing - U.S. Justice (1229):
Approval of 2020 appropriation of funds into the Sheriff's Federal Sharing - U.S. Justice from the unassigned fund balance in the amount of $128,300.00. (Audio Reference 36m:06s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 7.A.
Vote: 4 - 0 -Unanimously
Approval of 2020 appropriation of funds into the Sheriff's Federal Sharing - U.S. Justice from the unassigned fund balance in the amount of $128,300.00. (Audio Reference 36m:06s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 7.A.
Vote: 4 - 0 -Unanimously
Attachments:
B.
AI-78496
Requesting approval of payment for the following invoice as submitted by Celso Gonzalez Construction, Inc. for construction of bus barn for Hidalgo County Sheriff's Office through the current Agreement Contract# C-19-267-06-02 (PO #819948). (Audio Reference 36m:40s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
| Payment Application | Amount |
| #3 | $51,901.02 |
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
8.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed: (Audio Reference 37m:23s)
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
Raul Silguero from Human Resources stated that items 8.A.1 & 2. were not applicable and did not require the courts approval. Mr.Silguero then stated that item 8.A.3 required the courts approval.
The court moved to take action on item 8.A.3.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 8.A.3
Vote: 4 - 0 – Unanimously
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
Raul Silguero from Human Resources stated that items 8.A.1 & 2. were not applicable and did not require the courts approval. Mr.Silguero then stated that item 8.A.3 required the courts approval.
The court moved to take action on item 8.A.3.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 8.A.3
Vote: 4 - 0 – Unanimously
B.
AI-78462
Discussion, consideration and approval to appoint Aaron Figueroa as a volunteer/intern under the Hidalgo County Treasurer's Office for the period of December 1, 2020 through June 30, 2021. (Audio Reference 38m:00s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 8.B.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 8.B.
Vote: 4 - 0 – Unanimously
Attachments:
C.
AI-78470
Classification and Compensation Plan: (Audio Reference 38m:31s)
1. Approval to add the following position titles to the Classified Positions List, effective upon Commissioner's Court approval:
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 8.C.
Vote: 4 - 0 – Unanimously
1. Approval to add the following position titles to the Classified Positions List, effective upon Commissioner's Court approval:
| Action | Position Title | Grade |
| Add | Criminal Research Specialist I | 09 |
| Add | Criminal Research Specialist II | 11 |
| Add | Criminal Research Specialist III | 13 |
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 8.C.
Vote: 4 - 0 – Unanimously
Attachments:
D.
AI-78448
Pct. 2 Road Maintenance (1200): (Audio Reference 39m:30s)
1. Approval to extend the following temporary full-time positions for 5 weeks beginning 11/30/2020 and ending 12/31/2020:
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 8.D.1.
Vote: 4 - 0 – Unanimously
Commissioner Cantu made a clarification specifying that the extension of the full time positions were approved up to the end of the year, however, the department may extend the positions into the upcoming year.
2. Approval for employee #243221 and employee #240737 to continue employment in Maintenance I slots effective 11/30/20.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 8.D.2.
Vote: 4 - 0 -Unanimously
1. Approval to extend the following temporary full-time positions for 5 weeks beginning 11/30/2020 and ending 12/31/2020:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Extend Temporary Full-Time Position | 122-006 | T108 | Maintenance I | 03 |
| Extend Temporary Full-Time Position | 122-006 | T109 | Maintenance I | 03 |
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 8.D.1.
Vote: 4 - 0 – Unanimously
Commissioner Cantu made a clarification specifying that the extension of the full time positions were approved up to the end of the year, however, the department may extend the positions into the upcoming year.
2. Approval for employee #243221 and employee #240737 to continue employment in Maintenance I slots effective 11/30/20.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 8.D.2.
Vote: 4 - 0 -Unanimously
Attachments:
E.
AI-78491
DA Civil Litigation (1100): (Audio Reference 41m:15s)
Approval of the following personnel actions, effective upon Commissioners Court Approval and in the calendar year 2021:
Raul Silguero stated that the agenda item omitted the $2,000 auto allowance, however, it is included in the documentation provided by the District Attorneys' Office. Mr.Silguero stated for the record that this position will receive a $2,000 auto allowance subject to funding.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 8.E.
Vote: 4 - 0 – Unanimously
Valde Guerra made a clarification concerning the Position Title on item 8.E. Mr.Guerra stated that the position being created would be Attorney IV, not V. (Audio Reference 49m:43s)
The court proceeded to item 11.A. (Audio Reference 50m:11s)
Approval of the following personnel actions, effective upon Commissioners Court Approval and in the calendar year 2021:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 080-013 | 0017 | Attorney IV | 19 |
Raul Silguero stated that the agenda item omitted the $2,000 auto allowance, however, it is included in the documentation provided by the District Attorneys' Office. Mr.Silguero stated for the record that this position will receive a $2,000 auto allowance subject to funding.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 8.E.
Vote: 4 - 0 – Unanimously
Valde Guerra made a clarification concerning the Position Title on item 8.E. Mr.Guerra stated that the position being created would be Attorney IV, not V. (Audio Reference 49m:43s)
The court proceeded to item 11.A. (Audio Reference 50m:11s)
Attachments:
9.
Health & Human Services Department:
A.
AI-78358
Pursuant to Chapter 465 Local and Alcohol Education Programs, Sec. 465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities. (Audio Reference 42m:38s)
Dr. Linda Nelson and Dr. Alberto Alegre came before the court to present Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's annual activity report.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 9.A.
Vote: 4 - 0 – Unanimously
Valde Guerra stated that there was a clarification needed on item 8.E. (Audio Reference 49m:41s )
Dr. Linda Nelson and Dr. Alberto Alegre came before the court to present Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's annual activity report.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 9.A.
Vote: 4 - 0 – Unanimously
Valde Guerra stated that there was a clarification needed on item 8.E. (Audio Reference 49m:41s )
Attachments:
10.
Precinct #4 - Comm. Torres:
A.
AI-78464
Discussion, consideration and possible action regarding passage of resolution in support of Hidalgo County Drainage District No.1's application for grant funding under the FEMA Flood Mitigation Assistance Grant Program. (Audio Reference 33m:41s)
Velinda Reyes from Precinct 4 came before the court to read the Resolution supporting Hidalgo County Drainage District No.1's application for grant funding under the FEMA Flood Mitigation Assistance Grant Program.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 10.A.
Vote: 4 - 0 – Unanimously
The court proceeded to Regular Agenda item 7.A. (Audio Reference 36m:03s)
Velinda Reyes from Precinct 4 came before the court to read the Resolution supporting Hidalgo County Drainage District No.1's application for grant funding under the FEMA Flood Mitigation Assistance Grant Program.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 10.A.
Vote: 4 - 0 – Unanimously
The court proceeded to Regular Agenda item 7.A. (Audio Reference 36m:03s)
11.
Budget & Management:
A.
AI-78495
Status update on Hidalgo County Wellness Program (Audio Reference 50m:13s)
Diana Huallpa with Hidalgo County Wellness Program came before the court to present the Hidalgo County Wellness Program Status Update Report on the following programs: Diabetes Management Puls Program -Livongo, Employee Assistance Program, Teledoc Health, Preventative Measure Program and Virtual Wellness Week.
No action was taken on item 11.A.
Diana Huallpa with Hidalgo County Wellness Program came before the court to present the Hidalgo County Wellness Program Status Update Report on the following programs: Diabetes Management Puls Program -Livongo, Employee Assistance Program, Teledoc Health, Preventative Measure Program and Virtual Wellness Week.
No action was taken on item 11.A.
B.
AI-78500
CARES Act Relief Funds (1287): (Audio Reference 54m:29s)
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
Budget Officer, Sergio Cruz, stated the Exhibit A amount to be $293,289.70.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 11.B.
Vote: 4 - 0 -Unanimously
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
Budget Officer, Sergio Cruz, stated the Exhibit A amount to be $293,289.70.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 11.B.
Vote: 4 - 0 -Unanimously
Attachments:
12.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-78518
A. "Discussion, consideration and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the "COVID-19 Media/Strategy Campaign through various media platforms', in order to assist with County actions to facilitate compliance with public health measures mitigating the spread of the virus along with provisions of economic assistance and support in connection wih addressing the ongoing COVID-19 emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is necessary for the intended use."; (Audio Reference 55m:22s)
Commissioner Fuentes stepped away from the meeting.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.A.1.A.
Vote: 3 - 0 – Unanimously
B. Requesting exemption for competitive bidding requirement under Texas Local Government Code 262.024 (a)(1): an item that must be purchased in case of a public calamity; (2) an item necessary to preserve the protect the public health and safety of the citizens of the county; (Audio Reference 56m:27s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.A.1.B.
Vote: 3 - 0 – Unanimously
C. Requesting authority to enter into four (4) media contracts with the following; CBS Channel 4, KRGV Channel 5, NBC Channel 23, and Sinclair with authority for county judge or assignee to sign required documents if needed and subject to compliance with Form 1295 and legal's approval of terms, conditions and form for each. (Audio Reference 56m:50s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.A.1.C.
Vote: 3 - 0 – Unanimously
Commissioner Fuentes stepped away from the meeting.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.A.1.A.
Vote: 3 - 0 – Unanimously
B. Requesting exemption for competitive bidding requirement under Texas Local Government Code 262.024 (a)(1): an item that must be purchased in case of a public calamity; (2) an item necessary to preserve the protect the public health and safety of the citizens of the county; (Audio Reference 56m:27s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.A.1.B.
Vote: 3 - 0 – Unanimously
C. Requesting authority to enter into four (4) media contracts with the following; CBS Channel 4, KRGV Channel 5, NBC Channel 23, and Sinclair with authority for county judge or assignee to sign required documents if needed and subject to compliance with Form 1295 and legal's approval of terms, conditions and form for each. (Audio Reference 56m:50s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.A.1.C.
Vote: 3 - 0 – Unanimously
Attachments:
2.
AI-78481
A. Discussion and action [if applicable] of the tabulation grid provided on the responses received from interested vendors to HC for the Request for Information [RFI] titled project: Indicative Pricing for Electric Energy as of 01-01-23
B. Presentation [if requested CC] by Margaret Somereve and/or Bill Starnes from TCAP for CC action on a "Resolution of Hidalgo County Texas Adopting TCAP'S Professional Services Agreement and GEXA Energy's Commercial Electric Service Agreement for Power to Provided On and After January 1, 2023" [including the Strategic Hedging Program procurement approach] with authority for County Judge to sign applicable documents reviewed and approved as to legal form by HC/DA/Civil Section; (Audio Reference 57m:27s)
Martha Salazar with the Purchasing Department stated that there was no action to be taken on 12.A.2. A & B.
B. Presentation [if requested CC] by Margaret Somereve and/or Bill Starnes from TCAP for CC action on a "Resolution of Hidalgo County Texas Adopting TCAP'S Professional Services Agreement and GEXA Energy's Commercial Electric Service Agreement for Power to Provided On and After January 1, 2023" [including the Strategic Hedging Program procurement approach] with authority for County Judge to sign applicable documents reviewed and approved as to legal form by HC/DA/Civil Section; (Audio Reference 57m:27s)
Martha Salazar with the Purchasing Department stated that there was no action to be taken on 12.A.2. A & B.
Attachments:
3.
AI-78488
Discussion and applicable action on the Preliminary Facility Analysis of nineteen (19) county facilities conducted by GEXA Energy [as approved by CC in Feb. 2020] with recommended measures and options to assist in efficiencies for the purpose of reducing electric energy consumption to achieve savings. (Audio Reference 57m:27s)
Martha Salazar with the Purchasing Department stated that there was no action to be taken on 12.A.3.
Martha Salazar with the Purchasing Department stated that there was no action to be taken on 12.A.3.
Attachments:
4.
AI-78461
Presentation of qualified responsible vendor _____________________ [meeting all specifications and requirements as set forth and approved by CC and included in the procurement packet] for the purpose of award and approval of contract for RFB titled: " Procurement and Installation of moveable Furniture and Other Items" for the New Hidalgo County Courthouse through project No. 2020-503-11-18-HAG. (Audio Reference 57m:27s)
Martha Salazar with the Purchasing Department stated that there was no action to be taken on 12.A.4.
Martha Salazar with the Purchasing Department stated that there was no action to be taken on 12.A.4.
5.
AI-78474
Presentation of the sole bid received and meeting all specifications for the purpose of award and approval of contract to Ergon Asphalt & Emulsions Inc. for project titled: "SS-1 Emulsified Asphalt and Delivery Services RFB:2020-352 ". (Audio Reference 57m:41s)
Commissioner Fuentes returned to the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.A.5.
Vote: 4 - 0 -Unanimously
Commissioner Fuentes returned to the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.A.5.
Vote: 4 - 0 -Unanimously
Attachments:
B.
Pct. 1
1.
AI-78469
Pct. 1 is requesting approval of Certificate of Completion for services rendered in connection with the "Construction Manager at Risk (CMAR) for the Pct. 1 Tax Office Project GMP Amendment #1" as submitted by Erickson Construction, LLC. (Audio Reference 58m:09s)
Martha Salazar with the Purchasing Department stated that she would like to inject Substantial in the Certificate of Completion.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.B.1.
Vote: 4 - 0 – Unanimously
Martha Salazar with the Purchasing Department stated that she would like to inject Substantial in the Certificate of Completion.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.B.1.
Vote: 4 - 0 – Unanimously
Attachments:
C.
Pct. 4
1.
AI-78513
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service; (Audio Reference 58m:40s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.1.A.
Vote: 4 - 0 - Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services for On-Call Appraisal Review Services for projects located within Precinct 4; and,
(Audio Reference 59m:05s)
Martha Salazar with the Purchasing Department stated the ranks as follows: Professional Appraisal Services, Inc - 195, Leonel Garza, Jr. & Associates - 192, and CBRE, Inc. 177.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.1.B., as ranked.
Vote: 4 - 0 - Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Review Services Agreement commencing with the number one ranked firm of for the provision of On-Call Professional Appraisal Services Inc. Appraisal Review Services for Projects within Precinct 4.
(Audio Reference 59m:44s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.1.C.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.1.A.
Vote: 4 - 0 - Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services for On-Call Appraisal Review Services for projects located within Precinct 4; and,
(Audio Reference 59m:05s)
Martha Salazar with the Purchasing Department stated the ranks as follows: Professional Appraisal Services, Inc - 195, Leonel Garza, Jr. & Associates - 192, and CBRE, Inc. 177.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.1.B., as ranked.
Vote: 4 - 0 - Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Review Services Agreement commencing with the number one ranked firm of for the provision of On-Call Professional Appraisal Services Inc. Appraisal Review Services for Projects within Precinct 4.
(Audio Reference 59m:44s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.1.C.
Vote: 4 - 0 - Unanimously
Attachments:
2.
AI-78514
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for a professional service; (Audio References 1h:00m:15s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.2.A.
Vote: 4 - 0 - Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, of firms graded through the County's Pool of pre-qualified Professional Services provider for On-Call Surveyor Services for projects located within Precinct 4; and, (Audio References 1h:00m:38s)
Martha Salazar with the Purchasing Department stated the ranks as follows: Guzman & Munoz - 193, R. Gutierrez Engineering - 181, and Gonzalez & Associates - 178.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.2.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Surveying Services Agreement commencing with the number one ranked firm of Guzman & Munoz for the provision of On-Call Surveyor Services for Projects within Precinct 4.(Audio References 1h:01m:11s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.2.C.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.2.A.
Vote: 4 - 0 - Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, of firms graded through the County's Pool of pre-qualified Professional Services provider for On-Call Surveyor Services for projects located within Precinct 4; and, (Audio References 1h:00m:38s)
Martha Salazar with the Purchasing Department stated the ranks as follows: Guzman & Munoz - 193, R. Gutierrez Engineering - 181, and Gonzalez & Associates - 178.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.2.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Surveying Services Agreement commencing with the number one ranked firm of Guzman & Munoz for the provision of On-Call Surveyor Services for Projects within Precinct 4.(Audio References 1h:01m:11s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.2.C.
Vote: 4 - 0 – Unanimously
Attachments:
3.
AI-78516
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service; (Audio Reference 1h:01m:34s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.3.A.
Vote: 4 - 0 - Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services firms for On-Call Surveyor Services for projects located within Precinct 4; and, (Audio Reference 1h:01m:51s)
Martha Salazar with the Purchasing Department stated the rank as follows: Quintanilla, Headley, & Associates - 194, Rio Delta - 178 and Arredondo Zepeda - 169.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.3.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Surveying Services Agreement commencing with the number one ranked firm of Quintanilla, Headley, & Associates for the provision of On-Call Surveyor Services for Projects within Precinct 4. (Audio Reference 1h:02m:22s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.3.C.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.3.A.
Vote: 4 - 0 - Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services firms for On-Call Surveyor Services for projects located within Precinct 4; and, (Audio Reference 1h:01m:51s)
Martha Salazar with the Purchasing Department stated the rank as follows: Quintanilla, Headley, & Associates - 194, Rio Delta - 178 and Arredondo Zepeda - 169.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.3.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Surveying Services Agreement commencing with the number one ranked firm of Quintanilla, Headley, & Associates for the provision of On-Call Surveyor Services for Projects within Precinct 4. (Audio Reference 1h:02m:22s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.3.C.
Vote: 4 - 0 – Unanimously
Attachments:
4.
AI-78507
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for a professional service; (Audio Reference 1h:02m:41s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.4.A.
Vote: 4 - 0 – Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services providers for On-Call Construction Material & Geotechnical Testing Services for projects located within Precinct 4; and, (Audio Reference 1h:03m:02s)
Martha Salazar with the Purchasing Department stated the rank as follows: Raba Kisner - 194, Earth Co. - 188, and L & G - 192.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.4.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Construction Material & Geotechnical Testing Services Agreement commencing with the number one ranked firm of Raba Kisner for the provision of On-Call Construction Material & Geotechnical Testing Services for Projects within Precinct 4. (Audio Reference 1h:03m:39s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.4.C.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.4.A.
Vote: 4 - 0 – Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services providers for On-Call Construction Material & Geotechnical Testing Services for projects located within Precinct 4; and, (Audio Reference 1h:03m:02s)
Martha Salazar with the Purchasing Department stated the rank as follows: Raba Kisner - 194, Earth Co. - 188, and L & G - 192.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.4.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Construction Material & Geotechnical Testing Services Agreement commencing with the number one ranked firm of Raba Kisner for the provision of On-Call Construction Material & Geotechnical Testing Services for Projects within Precinct 4. (Audio Reference 1h:03m:39s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.4.C.
Vote: 4 - 0 – Unanimously
Attachments:
5.
AI-78508
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service; (Audio Reference 1hr:04m:01s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.5.A.
Vote: 4 - 0 - Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Construction Material & Geotechnical Testing Services for projects located within Precinct 4; and, (Audio Reference 1hr:04m:18s)
Martha Salazar with the Purchasing Department stated the rank as follows: Millennium - 191, Fulcrum Consulting Services - 186 and Terracon - 179.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.5.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Construction Material & Geotechnical Testing Services Agreement commencing with the number one ranked firm of Millennium for the provision of On-Call Construction Material & Geotechnical Testing Services for Projects within Precinct 4. (Audio Reference 1hr:04m:49s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.5.C.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.5.A.
Vote: 4 - 0 - Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Construction Material & Geotechnical Testing Services for projects located within Precinct 4; and, (Audio Reference 1hr:04m:18s)
Martha Salazar with the Purchasing Department stated the rank as follows: Millennium - 191, Fulcrum Consulting Services - 186 and Terracon - 179.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.5.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Construction Material & Geotechnical Testing Services Agreement commencing with the number one ranked firm of Millennium for the provision of On-Call Construction Material & Geotechnical Testing Services for Projects within Precinct 4. (Audio Reference 1hr:04m:49s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.5.C.
Vote: 4 - 0 - Unanimously
Attachments:
6.
AI-78510
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for a professional service; (Audio Reference 1hr:05m:10s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.6.A.
Vote: 4-- 0 - Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services providers for On-Call Appraisal Services for projects located within Precinct 4; and, (Audio Reference 1hr:05m:28s)
Martha Salazar with the Purchasing Department stated the rank as follows: Leonel Garza Jr. & Associates - 197, CBRE, Inc. - 182, and Southmost Appraisal - 176.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.6.B., as ranked.
Vote: 4-- 0 - Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Services Agreement commencing with the number one ranked firm of Leonel Garza Jr. & Associates for the provision of On-Call Appraisal Services for Projects within Precinct 4.(Audio Reference 1hr:06m:00s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.6.C.
Vote: 4-- 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.6.A.
Vote: 4-- 0 - Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services providers for On-Call Appraisal Services for projects located within Precinct 4; and, (Audio Reference 1hr:05m:28s)
Martha Salazar with the Purchasing Department stated the rank as follows: Leonel Garza Jr. & Associates - 197, CBRE, Inc. - 182, and Southmost Appraisal - 176.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.6.B., as ranked.
Vote: 4-- 0 - Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Services Agreement commencing with the number one ranked firm of Leonel Garza Jr. & Associates for the provision of On-Call Appraisal Services for Projects within Precinct 4.(Audio Reference 1hr:06m:00s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.6.C.
Vote: 4-- 0 - Unanimously
Attachments:
7.
AI-78512
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for a professional service; (Audio Reference 1hr:06m:22s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.7.A.
Vote: 4-- 0 – Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services for On-Call Appraisal Services for projects located within Precinct 4; and, (Audio Reference 1hr:06m:49s)
Valde Guerra stated the rank as follows: Appraisal Haus - 96.5, Professional Appraisal SERVICES, Inc. - 94, and CBRE, Inc. - 88.5.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.7.B., as ranked.
Vote: 4 - 0 - Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Services Agreement commencing with the number one ranked firm of Appraisal Haus for the provision of On-Call Appraisal Services for Projects within Precinct 4. (Audio Reference 1hr:07m:25s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.7.C.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.7.A.
Vote: 4-- 0 – Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services for On-Call Appraisal Services for projects located within Precinct 4; and, (Audio Reference 1hr:06m:49s)
Valde Guerra stated the rank as follows: Appraisal Haus - 96.5, Professional Appraisal SERVICES, Inc. - 94, and CBRE, Inc. - 88.5.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.7.B., as ranked.
Vote: 4 - 0 - Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Services Agreement commencing with the number one ranked firm of Appraisal Haus for the provision of On-Call Appraisal Services for Projects within Precinct 4. (Audio Reference 1hr:07m:25s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.7.C.
Vote: 4 - 0 - Unanimously
Attachments:
8.
AI-78504
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service; (Audio Reference 1hr:07m:51s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.8.A.
Vote: 4 - 0 – Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified professional services providers for On-Call Construction Management Services for projects located within Precinct 4; and, (Audio Reference 1hr:08m:08s)
Martha Salazar with the Purchasing Department stated the rank as follows: Broaddus & Associates - 195, Rice and Gardner - 188, and Gignac & Associates - 185.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.8.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Construction Management Services Agreement commencing with the number one ranked firm of Broaddus & Associates for the provision of On-Call Construction Management Services for Projects within Precinct 4. (Audio Reference 1hr:08m:40s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.8.A.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.8.A.
Vote: 4 - 0 – Unanimously
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified professional services providers for On-Call Construction Management Services for projects located within Precinct 4; and, (Audio Reference 1hr:08m:08s)
Martha Salazar with the Purchasing Department stated the rank as follows: Broaddus & Associates - 195, Rice and Gardner - 188, and Gignac & Associates - 185.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.8.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Construction Management Services Agreement commencing with the number one ranked firm of Broaddus & Associates for the provision of On-Call Construction Management Services for Projects within Precinct 4. (Audio Reference 1hr:08m:40s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.8.A.
Vote: 4 - 0 – Unanimously
Attachments:
9.
AI-78503
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4), a professional service; (Audio Reference 1hr:08m:58s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.9.A.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.C.9.A.
Vote: 4 - 0 - Unanimously
B. Presentation of scoring grid for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Construction Management Services for projects located within Precinct 4; and, (Audio Reference 1hr:09m:18s)
Martha Salazar with the Purchasing Department stated the rank as follows: SDI Engineering - 194, Project Control - 183, and Alpha Infrastructure - 184.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.9.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to HCCC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Construction Management Services Agreement commencing with the number one ranked firm of SDI Engineering for the provision of On-Call Construction Management Services for Projects within Precinct 4. (Audio Reference 1hr:09m:47s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.9.C.
Vote: 4 - 0 – Unanimously
Martha Salazar with the Purchasing Department stated the rank as follows: SDI Engineering - 194, Project Control - 183, and Alpha Infrastructure - 184.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.9.B., as ranked.
Vote: 4 - 0 – Unanimously
C. Pursuant to HCCC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Construction Management Services Agreement commencing with the number one ranked firm of SDI Engineering for the provision of On-Call Construction Management Services for Projects within Precinct 4. (Audio Reference 1hr:09m:47s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.9.C.
Vote: 4 - 0 – Unanimously
Attachments:
10.
AI-78471
Requesting approval of Supplemental Agreement #1 to C-16-049-02-16" contract between Hidalgo County and L&G Engineering for the Mile 5 from Taylor Rd to FM 2220 (Ware Rd) to extend the termination date of said Agreement for an additional two (2) years. (Audio Reference 1hr:10m:13s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.10.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.10.
Vote: 4 - 0 – Unanimously
Attachments:
11.
AI-78467
Requesting approval of Supplemental Agreement #4 to C-13-336-12-10 between Hidalgo County and L&G Engineering for the "Alamo Rd - FM 907 E to Sharp Rd" project to extend the termination date of said Agreement for an additional two (2) years. (Audio Reference 1hr:10m:39s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.11.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.C.11.
Vote: 4 - 0 – Unanimously
Attachments:
D.
IT Department
1.
AI-78455
Requesting authority to purchase Microsoft License and Software (through HC membership with DIR-TSO-4092) awarded vendor, SHI Government Solutions, INC. in the total amount of $109,217.50 for county wide computers to have access to databases and servers hosted by Hidalgo County. (Audio Reference 1hr:11m:05s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.D.1.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.D.1.
Vote: 4 - 0 - Unanimously
Attachments:
E.
Elections Department
1.
AI-78463
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024,(a)(2) an item necessary to preserve or protect the public health or safety of the residents of the County, (7) items for which competition is precluded because of the existence of patents, copyrights, secret processes, or monopolies; (Audio Reference 1hr:11m:39s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.E.1.A.
Vote: 4 - 0 – Unanimously
B. Requesting approval of a "Sole Source Declaration" for Votec Cooperation, for the provision of purchase of voter kiosks and additional laptops with Votec software, and equipment for a total price of $196,340.00. to be used by HC-Elections. These Kiosks work hand in hand with Laptops purchased on (AI-77627 presented on 10/06/2020) subject to 1295 compliance. (Audio Reference 1hr:12m:05s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.E.1.B.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.E.1.A.
Vote: 4 - 0 – Unanimously
B. Requesting approval of a "Sole Source Declaration" for Votec Cooperation, for the provision of purchase of voter kiosks and additional laptops with Votec software, and equipment for a total price of $196,340.00. to be used by HC-Elections. These Kiosks work hand in hand with Laptops purchased on (AI-77627 presented on 10/06/2020) subject to 1295 compliance. (Audio Reference 1hr:12m:05s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.E.1.B.
Vote: 4 - 0 – Unanimously
Attachments:
F.
Health & Human Services:
1.
AI-78509
A. Presentation of the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process;(Audio References 1hr:12m:36s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.F.1.A.
Vote:4- - 0 – Unanimously
B. Authority to commence to negotiate contract with the qualified/ranked vendor, Network Science in connection with the Request for Proposals for HC Health & Human Services Department- "Indigent Health Care Computer Software" RFP 2020-520. (Audio Reference 1hr:13m:12s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.F.1.B.
Vote: 4 - 0 – Unanimously
The court proceeded to item 13.A. (Audio Reference 1hr:14m:25s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.F.1.A.
Vote:4- - 0 – Unanimously
B. Authority to commence to negotiate contract with the qualified/ranked vendor, Network Science in connection with the Request for Proposals for HC Health & Human Services Department- "Indigent Health Care Computer Software" RFP 2020-520. (Audio Reference 1hr:13m:12s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 12.F.1.B.
Vote: 4 - 0 – Unanimously
The court proceeded to item 13.A. (Audio Reference 1hr:14m:25s)
Attachments:
G.
County Judge's Office:
1.
AI-78506
A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by a line item, allotment or allocation, for the COVID Work Safe Plan Training, in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, attached herein finds that such expenditure is reasonable and necessary for the intended use.; (Audio Reference 1hr:16m:20s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.G.1.A.
Vote: 4 - 0 – Unanimously
B. Exemption from competitive bidding requirements, pursuant to TxLGC 262.024(a)(1),(2) & (4) [professional or personal whichever applicable] and all attached herein; (Audio Reference 1hr:17m:08s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.G.1.B.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.G.1.A.
Vote: 4 - 0 – Unanimously
B. Exemption from competitive bidding requirements, pursuant to TxLGC 262.024(a)(1),(2) & (4) [professional or personal whichever applicable] and all attached herein; (Audio Reference 1hr:17m:08s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 12.G.1.B.
Vote: 4 - 0 – Unanimously
C. Requesting acceptance and approval of proposal submitted by Leadership Empowerment Group, LLC, PhD. for the COVID Work Safe Plan Training in the total amount of $50,000.00.(Audio Reference 1hr:17m:32s)
Martha Salazar stated that the the acceptance and approval was subject to final legal review.
Legal Counselor, Josephine Ramirez, clarified that the total amount was not to exceed $50,000.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.G.1.C.
Vote: 4 - 0 - Unanimously
The court proceeded to item 14. (Audio Reference 1hr:18m:11s)
Martha Salazar stated that the the acceptance and approval was subject to final legal review.
Legal Counselor, Josephine Ramirez, clarified that the total amount was not to exceed $50,000.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 12.G.1.C.
Vote: 4 - 0 - Unanimously
The court proceeded to item 14. (Audio Reference 1hr:18m:11s)
Attachments:
13.
Executive Office:
A.
Presentation for discussion of the following: (Audio Reference 1hr:14m:25s)
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
Valde Guerra stated that there was to be no action taken on items 13.A. 1 & 2.
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
Valde Guerra stated that there was to be no action taken on items 13.A. 1 & 2.
14.
Discussion, consideration and possible action regarding: (Audio Reference 1hr:18m:11s)
A. County response to disaster/health emergency:
1. CARES Act Funds
Valde Guerra stated that there was no action to be taken on item 14.A.1.
B. Measures necessary to preserve public health and safety
No action was taken on item 14.B.
C. Direction regarding County government operations, including but not limited to essential functions
Valde Guerra stated that the county will continue to follow CDC guidelines to ensure the safety of all the constituents and county employees conducting business at county facilities during the COVID-19 pandemic.
No action was taken on item 14.C.
The court proceeded to item 18. (Audio Reference 1hr:18m:58s)
A. County response to disaster/health emergency:
1. CARES Act Funds
Valde Guerra stated that there was no action to be taken on item 14.A.1.
B. Measures necessary to preserve public health and safety
No action was taken on item 14.B.
C. Direction regarding County government operations, including but not limited to essential functions
Valde Guerra stated that the county will continue to follow CDC guidelines to ensure the safety of all the constituents and county employees conducting business at county facilities during the COVID-19 pandemic.
No action was taken on item 14.C.
The court proceeded to item 18. (Audio Reference 1hr:18m:58s)
15.
Closed Session: (Audio Reference 1h:14m:44s)
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
The court proceeded into Closed Session at 11:10 A.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on proceed into Closed Session.
Vote: 4 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
The court proceeded into Closed Session at 11:10 A.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on proceed into Closed Session.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-78501
CL-18-3678-A; Erasmo Garcia and Marta Elia Garcia v. Hidalgo County
16.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." (Audio Reference 1hr:16m:06s)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Valde Guerra stated that there was no action to be taken on items 16.A & B.
The court proceeded to item G.1. (Audio Reference 1hr:16m:16s)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Valde Guerra stated that there was no action to be taken on items 16.A & B.
The court proceeded to item G.1. (Audio Reference 1hr:16m:16s)
17.
Open Session: (Audio Reference 1hr:15m:20s)
The court returned from Closed Session at 12:18 P.M.
The court returned from Closed Session at 12:18 P.M.
A.
Real Estate Acquisition and appropriation for same (Audio Reference 1hr:15m:30s)
Valde Guerra stated that there was no action to be taken on item 17.A.
Valde Guerra stated that there was no action to be taken on item 17.A.
B.
Pending and/or potential litigation (Audio Reference 1hr:15m:36s)
Valde Guerra stated that there was no action to be taken on item 17.B.
Valde Guerra stated that there was no action to be taken on item 17.B.
C.
Discussion, consideration and possible action regarding response to public health emergency (Audio Reference 1hr:15m:40s)
Reference item 12.G.1.
Reference item 12.G.1.
D.
AI-78502
CL-18-3678-A; Erasmo Garcia and Marta Elia Garcia v. Hidalgo County (Audio Reference 1hr:15m:54s)
Valde Guerra stated that the court will proceed as directed.
The court proceeded to item 16.A (Audio Reference 1hr:16m:04s)
Valde Guerra stated that the court will proceed as directed.
The court proceeded to item 16.A (Audio Reference 1hr:16m:04s)
18.
Closed Session: (Audio Reference 1hr:18m:58s)
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
The court did not proceed into item 18 - Closed Session.
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
The court did not proceed into item 18 - Closed Session.
19.
Open Session: (Audio Reference 1hr:19m:00s)
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
The court did not proceed into item 19 - Open Session.
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
The court did not proceed into item 19 - Open Session.
20.
Adjourn (Audio Reference 1hr:19m:08s)
Judge Cortez adjourned the meeting at 12:21 P.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 4 - 0 - Unanimously
Judge Cortez adjourned the meeting at 12:21 P.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of December, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 1, 2020.
Signed this 2nd day of December, 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of December, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 1, 2020.
Signed this 2nd day of December, 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy