SPECIAL MEETING - December 8, 2020
BE IT REMEMBERED, that on this 8th day of December A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE ELIIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 8, 2020 10:00A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 13m:09s)
Valde Guerra requested that Consent Agenda items 10.A.1 & 2. and 11.B be pulled for further discussion.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, excluding items 10.A.1 & 2. and 11.B.
Vote: 4 - 0 -Unanimously
The court proceeded to Consent Agenda items 10.A.1 & 2. and 11.B for further discussion. (Audio Reference 13m:40s)
1.
AI-78450
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-78451
Presentation of Fund Information Report
Attachments:
B.
AI-78539
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of April through August of 2020.
C.
AI-78562
Discussion, consideration and approval to process the City of Edinburg 2019-2020 TIRZ payment in the amount of $230,879.44 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and Tax Increment Reinvestment Zone No. 3.
Attachments:
3.
2020 Intradepartmental transfers:
A.
AI-78607
2020 - Purchasing (1100)
Attachments:
B.
AI-78578
2020 - Pct 2 Administration (1200)
Attachments:
C.
AI-78570
2020 - Elections CTCL Grant (1283)
Attachments:
D.
AI-78579
2020 - Facilities Management Co Wide (1100)
Attachments:
E.
AI-78583
2020 - I. T. Department (1100)
Attachments:
F.
AI-78584
2020 - I.T. Department (1100 C.W.)
Attachments:
G.
AI-78546
2020 - District Clerk (1100)
Attachments:
H.
AI-78586
2020 PCT 1 Sanitation (1100)
Attachments:
I.
AI-78534
2020 - Pct 1 Administration (1200)
Attachments:
J.
AI-78536
2020 - Pct 1 R&B (1200)
Attachments:
K.
AI-78270
2020 - CW Mech Shop (1200)
Attachments:
L.
AI-78521
2020 - Constable Precinct 4 (1100)
Attachments:
M.
AI-78520
2020 - Constable Pct. 3 OPSG (1284)
Attachments:
N.
AI-78519
2020 - Constable Pct. 3 LBSP (1284)
Attachments:
4.
2020 Interdepartmental transfers:
A.
AI-78603
General Fund Fringes Sweep (1100):
Approval to transfer lapsed salaries from various departments into the Co. Wide Adm.- Contingency account.
Approval to transfer lapsed salaries from various departments into the Co. Wide Adm.- Contingency account.
Attachments:
B.
AI-78611
CO2018B-Pct 2 Regional Linear Park Prj-Phase II (1353):
Approval of 2020 interdepartmental transfer from CO2018B-Pct 2 Las Milpas (10th-McColl) Rd Project into CO2018B-Pct 2 Regional Linear Park Project-Phase II in the amount of $405,000.00 to fund project expenditures.
Approval of 2020 interdepartmental transfer from CO2018B-Pct 2 Las Milpas (10th-McColl) Rd Project into CO2018B-Pct 2 Regional Linear Park Project-Phase II in the amount of $405,000.00 to fund project expenditures.
Attachments:
C.
AI-78608
TxDOT-Pct 2 Regional Linear Park Prj-Phase II (1315):
Approval of 2020 interdepartmental transfer from TxDOT-Pct 2 Regional Linear Park Project - Phase I to TxDOT Pct 2 Regional Linear Park Project - Phase II in the amount of $350,000.00 to fund project expenditures.
Approval of 2020 interdepartmental transfer from TxDOT-Pct 2 Regional Linear Park Project - Phase I to TxDOT Pct 2 Regional Linear Park Project - Phase II in the amount of $350,000.00 to fund project expenditures.
Attachments:
D.
AI-78599
Pct 1 requesting approval of 2020 interdepartmental transfer from Parks program (013) to Sanitation (001) in the amount of $16,087.09 to cover disposal services.
Attachments:
5.
Planning Department:
A.
AI-78552
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-78528
1. Reimbursement of Financial Guarantee
a. Ranchettes on Monte Cristo Subdivision - Pct. 1 (VJD Ventures, LP) (Monte Cristo Road & F.M. 493)
*Reimbursement request: $15,000.00 for (10) Ossf’s
a. Ranchettes on Monte Cristo Subdivision - Pct. 1 (VJD Ventures, LP) (Monte Cristo Road & F.M. 493)
*Reimbursement request: $15,000.00 for (10) Ossf’s
Attachments:
C.
AI-78588
1.) Reimbursement of Financial Guarantee
a. Ranchettes on Monte Cristo Subdivision - Pct. 1 (VJD Ventures, LP) (Monte Cristo Road & F.M. 493)
*Reimbursement request: $14,200.00 for Drainage improvements
a. Ranchettes on Monte Cristo Subdivision - Pct. 1 (VJD Ventures, LP) (Monte Cristo Road & F.M. 493)
*Reimbursement request: $14,200.00 for Drainage improvements
Attachments:
6.
Monthly Fee Reports:
A.
AI-78592
District Clerk November 2020 Monthly Fee Report $299,573.97
Attachments:
7.
Executive Office:
A.
AI-78577
Approval of 457 plan hardship withdrawal request for employee #128406
Attachments:
8.
Membership Dues/Certifications:
A.
AI-78605
Sheriff Department:
Requesting approval of requisition #425166 for 2020 membership dues to the Sheriff's Association of Texas for Chief Deputy Mario Lopez, Division Chiefs, Gabriel Castaneda and Steve Herrera and Captain: Ricardo Enriquez, Raul Cantu, Norberto Leal, Gerardo Lopez and Belinda Madrigal in the amount of $25.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Requesting approval of requisition #425166 for 2020 membership dues to the Sheriff's Association of Texas for Chief Deputy Mario Lopez, Division Chiefs, Gabriel Castaneda and Steve Herrera and Captain: Ricardo Enriquez, Raul Cantu, Norberto Leal, Gerardo Lopez and Belinda Madrigal in the amount of $25.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
B.
AI-78547
Planning Department:
Requesting to renew three (3) 2021 TFMA/CFM Membership dues for (Certified Floodplain Managers) CFM Members: TJ Arredondo, Jorge Garcia and Cynthia Perez. The membership dues are $100.00 each totaling $300.00 with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor with Requisition 424759 and using NIGP Code 96348.
Requesting to renew three (3) 2021 TFMA/CFM Membership dues for (Certified Floodplain Managers) CFM Members: TJ Arredondo, Jorge Garcia and Cynthia Perez. The membership dues are $100.00 each totaling $300.00 with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor with Requisition 424759 and using NIGP Code 96348.
Attachments:
9.
Human Resources:
A.
AI-78497
1. Approval to add Health Department employee no. 71226 to Exhibit C of AI-78089 approved by Commissioners Court on 11/03/2020.
2. Approval to add Emergency Management employee no. 241075 to Exhibit A of AI-78089 approved by Commissioners Court on 11/03/2020.
2. Approval to add Emergency Management employee no. 241075 to Exhibit A of AI-78089 approved by Commissioners Court on 11/03/2020.
10.
Budget & Management:
A.
AI-78524
1. Approval of reimbursement in the amount of $1,250,997.91 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/19/20 to 12/2/20.
2. Approval of wire transfer to cover claims paid. (Audio Reference 13m:40s)
Valde Guerra stated that for the record, Commissioner Fuentes would abstain from any discussion and/or action on Consent Agenda items 10.A.1. & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on items 10.A.1. & 2.
Vote: 3 - 0 -Unanimously
The court proceeded to Consent Agenda item 11.B. (Audio Reference 14m:10s)
| 11/19-25/20 | $ 554,385.92 |
| 11/27-30/20 | $ 626,627.28 |
| 12/1-2/20 | $ 69,984.71 |
| TOTAL | $1,250,997.91 |
Valde Guerra stated that for the record, Commissioner Fuentes would abstain from any discussion and/or action on Consent Agenda items 10.A.1. & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on items 10.A.1. & 2.
Vote: 3 - 0 -Unanimously
The court proceeded to Consent Agenda item 11.B. (Audio Reference 14m:10s)
Attachments:
B.
AI-78525
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 16-30, 2020 in the amount of $31,695.91 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 16-30, 2020 in the amount of $31,695.91 and requesting approval of wire transfer.
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-78601
County Wide:
Requesting authority to exercise 1st and final one (1) year extension under the same rates, terms, and conditions, with Elite Transport Clean-up service as provided in the current contract agreement C-18-149-11-06 Hidalgo County Dead Body Pickup and Transport Service subject to compliance with sam.gov.
Attachments:
B.
AI-78610
Approval of Payment Application No. 1 in the amount of $10,809.00 as submitted by the project engineer, SAMES, for Testing/Bio-Safety Laboratory Facility Project as certified by project construction manager, B2Z Engineering, through Contract# C-20-183-07-21. (Audio Reference 14m:10s)
Valde Guerra stated that there would be no action taken on item 11.B. this week.
The Court proceeded to Regular Agenda item 5 - Open Forum. (Audio Reference 14m:20s)
Valde Guerra stated that there would be no action taken on item 11.B. this week.
The Court proceeded to Regular Agenda item 5 - Open Forum. (Audio Reference 14m:20s)
C.
AI-78540
Authority to advertise and approve procurement packet as attached hereto for Hidalgo County, Project No: 2020-546 "Licensed Professional Counseling Services for Sex Offender Treatment" including re-advertising, if necessary.
Attachments:
D.
AI-78595
Approval of Application for Payment No. 5 in the amount of $370,938.62 for the Pct 1 M6W (M9-M11) Project submitted by contractor, Texas Cordia Construction, LLC.
Attachments:
E.
AI-78593
Pct. #1:
Acceptance and approval of payment app. #9 in the amount of $58,044.51 submitted by Sam Engineering and Surveying for the Pct. #1 Mile 6 West Road (Mile 9 to Mile 11) project.
Attachments:
F.
AI-78566
Pct. #1:
1.) Recommending rescission of action taken by Commissioners Court on 11/10/20 Consent Agenda Item AI #78211: request for payment submitted by Sam Engineering and Surveying; Payment of Application for Payment No. 8 in the amount of $62,126.33 for the Pct 1 M6W (M9-M11) Project.
2.) Acceptance and approval of payment for revised Payment Application No. 8 as submitted by Sam Engineering and Surveying in the amount of $116,076.33 for the Pct 1 M6W (M9-M11) Project.
2.) Acceptance and approval of payment for revised Payment Application No. 8 as submitted by Sam Engineering and Surveying in the amount of $116,076.33 for the Pct 1 M6W (M9-M11) Project.
Attachments:
G.
AI-78221
Approval of Application for Payment No. 9 in the amount of $164,561.90 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 Las Milpas Park Youth Facility Project GMP Amendment #2", through Contract# C-17-324-07-17, and as certified for payment by the project engineer, B2Z Engineering, LLC.
Attachments:
H.
AI-78545
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Las Milpas Park Youth Facility Project | 12/01/20 | 20266 | $ 2,902.30 | 767363 |
| Regional Linear Park Project Phase II (WA#1) | 12/01/20 | 20267 | $23,896.77 | 790326 |
| Valle Alto Park Youth Facility Project | 12/01/20 | 20268 | $ 3,649.99 | 792886 |
| Dicker Road Project | 12/01/20 | 20269 | $46,346.46 | 803856 |
| Regional Linear Park Project - Ph I&II (WA#2) | 12/01/20 | 20270 | $ 3,707.44 | 813382 |
I.
AI-78556
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineers, L&G Consulting Engineers Inc. and B2Z Engineering, for Precinct 3 projects:
| Invoice | Date | Project | PO No. | Amount |
| 11328379 | 11-30-2020 | Liberty Rd. Project WA #3 | 735526 | $ 6,377.12 |
| 11328370 | 11-30-2020 | Liberty Rd. Project WA #5 | 818290 | $ 3,750.00 |
| 11328395 | 11-30-2020 | Mile 3 Project WA #4 | 771660 | $ 9,582.75 |
| 11328394 | 11-30-2020 | FM 676 (Mile 5) WA #2 | 806793 | $89,482.50 |
| 11328385 | 11-30-2020 | Liberty Rd. Project WA #4 | 735736 | $24,200.00 |
| 11328386 | 11-30-2020 | Veterans Blvd. WA #3 | 772041 | $10,715.00 |
| 30000 | 12-1-2020 | Mile 3 N. Rd. WA #1 | 823768 | $15,672.83 |
Attachments:
J.
AI-78602
Approval of the following invoices (for processing and payment) as submitted by contracted engineer & contractor; B2Z Engineering, L&G Engineering, and Synergy Builders of Texas for projects located in Precinct 4 listed below.
| Invoice Date | P.O. Number | Vendor/Project | Invoice No. | Invoice Amount |
| 12/01/2020 | 811749 | B2Z/Mechanic Shop | 40097 | $ 3,761.40 |
| 11/30/2020 | 808447 | L&G/Mile 5 Project WA#2 Taylor to Ware Rd. | 11328392 | $ 44,266.82 |
| 11/30/2020 | 728311 | L&G/WA#1 FM676 Mile 5 to FM1925 | 11328383 | $ 14,468.12 |
| 11/30/2020 | 739761 | L&G/FM1925 WA#1 Wallace to 10th St | 11328382 | $ 17,428.01 |
| 11/30/2020 | 725312 | L&G/FM1925 WA#1 10th to McColl | 11328373 | $ 5,599.74 |
| 11/30/2020 | 703928 | L&G/FM907 East to East SH68 | 11328371 | $ 10,153.80 |
| 11/30/2020 | 785987 | L&G/FM1925 WA#3 Alamo Rd to Sharp Rd | 11328380 | $ 27,250.00 |
| 11/30/2020 | 785986 | L&G/FM1925 WA#2 10th to McColl | 11328381 | $ 35,951.25 |
| 11/25/2020 | 820055 | SynergyLinn San Manuel Veterans Park | 4 | $125,875.90 |
Attachments:
K.
AI-78537
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO# |
| L&G Consulting Engineers, Inc. | 11/30/20 | 11328396 | $12,577.44 | 811639 |
Attachments:
L.
AI-78523
Acceptance and approval to pay invoices for professional engineering services as submitted by Halff Associates, Inc in connection with the Hidalgo County Juvenile Youth Village Demolition -WA# 1:
| Invoice# | Amount: |
| 10044885 | $ 3,880.00 |
Attachments:
M.
AI-78325
Approval to exercise the county's option to utilize the final one (1) year renewal term option available on [C-17-163-09-19] for Pest Control Services for all Sheriff's Office Facilities" {with same rates, terms and conditions} with Del Valle Termite & Pest Control.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of December, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 8, 2020
Signed this 9th day of December, 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of December, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 8, 2020
Signed this 9th day of December, 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy