SPECIAL MEETING - December 15, 2020
BE IT REMEMBERED, that on this 15th day of December A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE ELLIE TORRES |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 15, 2020 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 15m:41s)
Valde Guerra requested that Consent Agenda item 9.D be pulled from the Consent Agenda for further discussion at a later time during the meeting.
The court move to approve the remainder of the Consent Agenda, and returned to Consent Agenda item 9.D. at a later time in the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda item 9.D.
Vote: 3 - 0 – Unanimously
1.
AI-78760
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-78761
Presentation of Fund Information Report
Attachments:
3.
2020 Intradepartmental transfers:
A.
AI-78725
2020 - County Judge (1100)
Attachments:
B.
AI-78714
2020- Hidalgo County Sheriff's (1100)
Attachments:
C.
AI-78687
2020 - County Clerk's (1100)
Attachments:
D.
AI-78728
2020 - Jail (1100)
Attachments:
E.
AI-78708
2020 - I.T. Department (1100 C.W.)
Attachments:
F.
AI-78693
2020 - County Comm. (1100)
Attachments:
G.
AI-78660
2020 - Pct 1 Administration (1200)
Attachments:
H.
AI-78739
2020 - Pct.4 Road Maint (1200)
Attachments:
I.
AI-78682
2020 - Pct 4 R&B (1200)
Attachments:
J.
AI-78662
2020 - Domestic Relations Office (1100)
Attachments:
K.
AI-78702
2020 - Health & Human Services Dept. / PHHS (1293)
L.
AI-78684
2020 - Health & Human Services Dept./ Immunization (1293)
M.
AI-78670
2020 - Health & Human Services Dept./ RLSS (1293)
Attachments:
N.
AI-78676
2020 Planning Dept. (1100)
Attachments:
O.
AI-78679
2020 - Civil Service (1100)
Attachments:
P.
AI-78647
2020 - Constable Precinct 4 (1100)
Attachments:
Q.
AI-78644
2020 - Purchasing (1100)
Attachments:
R.
AI-78618
2020 - 139TH DC (1100)
Attachments:
4.
2020 Interdepartmental transfers:
A.
AI-78738
Approval of 2020 interdepartmental transfer from Sheriff (001) to Jail (002) in the total of $141,520.82 for Room and Board.
Attachments:
B.
AI-78695
Pct. 1 ADM (1200):
Approval of 2020 interdepartmental transfer from Pct 1 Rd Maint. to Pct 1 Adm in the amount of $27,950.00 for the publishing of newsletters.
Approval of 2020 interdepartmental transfer from Pct 1 Rd Maint. to Pct 1 Adm in the amount of $27,950.00 for the publishing of newsletters.
Attachments:
C.
AI-78653
Co Rec Mgmt/Presrv - DC (1238): Approval of 2020 interdepartmental transfer from Co Wide Adm - Contingency to Co Rec Mgmt/Presrv-Dc - Other Srv in the amount of $53,660.26 to fund CTC payments for the months of November & December.
Attachments:
5.
Planning Department:
A.
AI-78646
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Adult Probation:
A.
AI-78692
Adult Probation - DWI Court (1289):
Approval of certification of revenues, by Co. Auditor, for the DWI Court Grant program income and appropriation of same for the month of September 2020 in the amount of $703.00, October 2020 in the amount of $662.00, November 2020 in the amount of $2339.00.
Approval of certification of revenues, by Co. Auditor, for the DWI Court Grant program income and appropriation of same for the month of September 2020 in the amount of $703.00, October 2020 in the amount of $662.00, November 2020 in the amount of $2339.00.
Attachments:
7.
Membership Dues/Certifications:
A.
AI-78680
County Clerk:
Requesting approval to pay the 2021 (URA) Urban Recorders Alliance membership fees in the amount of $100.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for associate membership fees for Annette Muñiz, Chief Deputy, in the combined amount of $150.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2021 (URA) Urban Recorders Alliance membership fees in the amount of $100.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for associate membership fees for Annette Muñiz, Chief Deputy, in the combined amount of $150.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-78688
County Clerk:
Requesting approval to pay the (CDCAT) County and District Clerks' Association of Texas membership fees for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00 and the Affiliate Membership fees for Annette Muñiz, Chief Deputy, in the amount of $50.00, for a combined amount of $175.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the (CDCAT) County and District Clerks' Association of Texas membership fees for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00 and the Affiliate Membership fees for Annette Muñiz, Chief Deputy, in the amount of $50.00, for a combined amount of $175.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
C.
AI-78674
County Clerk:
Requesting approval to pay the 2021 (ASPA) American Society for Public Administration membership fees in the amount of $130.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $140.00 for Annette Muñiz, Chief Deputy, in the combined amount of $270.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2021 (ASPA) American Society for Public Administration membership fees in the amount of $130.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $140.00 for Annette Muñiz, Chief Deputy, in the combined amount of $270.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
D.
AI-78672
WIC:
Approval to pay the 2021 Annual Membership dues to the Texas Association of Local WIC Directors (TALWD) for Clarissa Ramirez, WIC Director in the amount of $125.00. Requisition #(425418) with authority for the County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Approval to pay the 2021 Annual Membership dues to the Texas Association of Local WIC Directors (TALWD) for Clarissa Ramirez, WIC Director in the amount of $125.00. Requisition #(425418) with authority for the County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Attachments:
E.
AI-78629
Elections Department (1100)
Requesting approval to pay the Texas Association of Election Administrators 2021 Membership fees in the amount of $450.00 for Mrs. Yvonne Ramon Election Administrator, $150.00 and Hilda Salinas, Belinda Sagredo and Melissa Alvarez, $100.00 each. With the authority of the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. .
Requesting approval to pay the Texas Association of Election Administrators 2021 Membership fees in the amount of $450.00 for Mrs. Yvonne Ramon Election Administrator, $150.00 and Hilda Salinas, Belinda Sagredo and Melissa Alvarez, $100.00 each. With the authority of the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. .
Attachments:
8.
Urban County:
A.
AI-78637
“Subject to compliance with HB 1295” the Urban County Program is requesting approval of a best and final negotiated contract for professional engineering services - with Casslee Investments, LLC d/b/a CSJ Group, Inc. in the amount of $15,074.00 utilizing CDBG FY 33 (2020) Sullivan City Street Improvements Funding and approval of Work Authorization No. 1.
Attachments:
9.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-78683
Approval to renew 12 month agreement under the same terms and conditions with Ricoh USA, Inc. for the Laserfiche Software for maintenance and support services through the cooperative U.S. Communities with authority for Martha Salazar, Director for Purchasing Department to sign any required documents.
Attachments:
B.
AI-78681
Requesting approval and authorization of final payment to Noble Texas Builders for Application (RET) in the amount of $675.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor (bus shelter project) in connection with the construction of the New HC Courthouse.
C.
AI-78615
Approval to exercise the sixty (60) day grace period extension as provided in the contract for Hidalgo County "Disposal of Municipal Solid Waste received at Precinct 1" with Republic Services, Inc. undere the same rates, terms and conditions so as not to have any lapse in services while specifications are reviewed and updated, if necessary.
Attachments:
D.
AI-78701
Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software; (Audio Reference 38m:20s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 9.D.
Vote: 3 - 0 – Unanimously
b. Requesting approval of agreement(s) [if applicable] for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County Department(s) [Law Library] effective 01/01/2021 and subject to compliance HB 1295. (Audio Reference 39m:02s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 9.D.B.
Vote: 3 - 0 - Unanimously
The court proceeded back to Regular Agenda item 18.A.1. (Audio Reference 39m:30s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 9.D.
Vote: 3 - 0 – Unanimously
b. Requesting approval of agreement(s) [if applicable] for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County Department(s) [Law Library] effective 01/01/2021 and subject to compliance HB 1295. (Audio Reference 39m:02s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 9.D.B.
Vote: 3 - 0 - Unanimously
The court proceeded back to Regular Agenda item 18.A.1. (Audio Reference 39m:30s)
E.
AI-78689
Pct. #1:
Requesting acceptance & approval of invoice #11328369 in the amount of $300.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Attachments:
F.
AI-78690
PCT. #1 (1315):
Acceptance and approval of invoice # 11328388 in the amount of $12,461.73 as submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M11-SH107) - WA#1.
Attachments:
G.
AI-78691
PCT. #1 (1315):
Acceptance and approval of invoice # 11328406 in the amount of $8,069.30 as submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M14 1/2-SH107) - WA#2.
Attachments:
H.
AI-78686
PCT. #1:
Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.:
| Project | PO Number | Inv. Date | Inv. Number | Inv. Amount |
| WA#1 | 785461 | 11/30/20 | 11328389 | $1,563.58 |
| WA#2 | 793535 | 11/30/20 | 11328390 | $ 1,500.00 |
Attachments:
I.
AI-78709
Approval of Application for Payment No. 21 in the amount of $7,201.00 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
J.
AI-78630
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project (WA#2) | 11/30/20 | 11328372 | $ 2,774.37 | 778854 |
| Cesar Chavez Road Project (WA#1) | 11/30/20 | 11328375 | $11,039.01 | 732294 |
| Nolana Loop Project | 11/30/20 | 11328376 | $31,328.52 | 760468 |
| Eldora Road Project (WA#2) | 11/30/20 | 11328377 | $12,218.98 | 764302 |
| SH107/Bus 281 Rd & Drain Improv Prj (WA#2) | 11/30/20 | 11328378 | $50,384.42 | 788634 |
| Eldora Road Project (WA#3) | 11/30/20 | 11328405 | $45,430.39 | 821432 |
Attachments:
K.
AI-78657
Health & Human Services:
Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3, Sec 52 for the purpose of outreach items commencing with the COVID-19 event by assisting with mitigating the spread including, but not limited to: Custom Cute small faces shield for kids, assorted imprint for a period of 12/15/2020 through the end of COVID-19 Grant [Program 76] which expires on 3-15-2021.
Attachments:
L.
AI-78696
Approval to exercise the county's option to utilize the final one (1) year renewal term available under contract [C-19-212-09-18] for Pit Run Caliche Base for Precinct #4 (under the same rates, terms and conditions} with Roy's Hauling Service subject to compliance with form 1295
Attachments:
M.
AI-78729
Approval of the following invoice (for processing and payment) as submitted by contracted architect, engineer, & consultant; ERO Architects, Raba Kistner, & ABCG Consulting Group for projects located in Pct.4.
| Invoice Date | P.O. Number | Project | Invoice # | Invoice Amount | Vendor Name |
| 11/17/2020 | 811836 | Hidalgo County P4 Mechanical Shop | 2020-0190 | $ 3,353.65 | ERO Architects |
| 11/23/2020 | 823219 | Pct.4 Storage | R029996 | $ 441.65 | Raba Kistner |
| 10/31/2020 | 823054 | Graphic Design & Creative Development | 00200 | $14,900.00 | ABCG Group |
| 11/30/2020 | 823054 | Graphic Design & Creative Development | 00201 | $14,900.00 | ABCG Group |
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of December, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December, 2020.
Signed this 16th day of December 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of December, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December, 2020.
Signed this 16th day of December 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy