SPECIAL MEETING - December 22, 2020
BE IT REMEMBERED, that on this 22nd day of December A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 22, 2020 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 11m:34s)
Sergio Cruz requested that Consent Agenda items 11.A. & 11.B. be pulled for further discussion.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on the remainder of the Consent Agenda.
Vote: 3 - 0 – Unanimously
Commissioner Flores was not present during the approval of the Consent Agenda.
The Court proceeded to Consent Agenda items 11.A. & 11.B. for further discussion. (Audio Reference 12m:01s)
1.
AI-78750
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-78751
Presentation of Fund Information Report
B.
AI-78755
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of September 2020.
Attachments:
3.
2020 Intradepartmental transfers:
A.
AI-78850
2020 - Facilities Management Co Wide (1100)
Attachments:
B.
AI-78856
2020 - Facilities Management Co Wide (1100)
C.
AI-78815
2020 - DA/ AUTOPSIES (1100)
Attachments:
D.
AI-78807
2020 - Veterans Services (1100)
Attachments:
E.
AI-78811
2020 - Veterans Services (1100)
Attachments:
F.
AI-78758
2020 - Constable Pct. 2 (1284)
Attachments:
G.
AI-78770
2020 Pct 1 - Sanitation (1100)
Attachments:
H.
AI-78764
2020 - JP 2/2 (1100)
Attachments:
I.
AI-78773
2020 - 389th District Court (1100)
Attachments:
J.
AI-78801
2020 - I. T. Department (1100 C.W.)
Attachments:
K.
AI-78808
2020 - CRIM DA (1100)
Attachments:
L.
AI-78777
2020 - District Clerk (1100)
Attachments:
M.
AI-78820
2020 - Health & Human Services Dept. / Clinics (1100)
Attachments:
N.
AI-78749
2020 - Health & Human Services Dept. / T.B. Fed (1293)
O.
AI-78768
2020 - Health & Human Services Dept. / COVID (1293)
P.
AI-78769
2020 - Health & Human Services Dept. / COVID (1293)
Q.
AI-78774
2020 - Health & Human Services (1100)
Attachments:
R.
AI-78745
2020 - Health & Human Services Dept. / ZIKA CMM (1293)
Attachments:
S.
AI-78748
2020 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
T.
AI-78747
2020 - JP 2/2 (1100)
Attachments:
U.
AI-78775
2020 - Pct 2 Sanitation (1100)
Attachments:
4.
2020 Interdepartmental transfers:
A.
AI-78665
Pct 2 Parks (1100):
Approval of 2020 interdepartmental transfer from Pct 2 Sanitation (prog. 001) to Pct 2 Parks (prog. 008) in the amount of $5,644.00 to fund operating expenditures.
Approval of 2020 interdepartmental transfer from Pct 2 Sanitation (prog. 001) to Pct 2 Parks (prog. 008) in the amount of $5,644.00 to fund operating expenditures.
Attachments:
5.
Planning Department:
A.
AI-78783
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-78795
1.) Reimbursement of Financial Guarantee
a. Las Palmas Del Norte Subdivision No. 3 Phase II - Pct. 3 (Noralinda G. Garza) (Mile 5 North Road & La Homa Road)
*Reimbursement request: $1,500.00 for (1) Ossf
a. Las Palmas Del Norte Subdivision No. 3 Phase II - Pct. 3 (Noralinda G. Garza) (Mile 5 North Road & La Homa Road)
*Reimbursement request: $1,500.00 for (1) Ossf
Attachments:
C.
AI-78842
1. PIPELINE AND UTILITY PERMITS
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Lot 12 Block 44 Alamo Land & Sugar Co. (Proposed; Ocana Subdivision) (Pct. 4) (Eldora Road & Alamo Road)
Location of Pipeline or Utilities: Existing 4” water line north of Eldora Road.
Proposed improvement within Right-of-Way: One 2” water service line with a 4” steel casing boring Eldora Road.
b. Applicant: North Alamo Water Supply Corporation
Proposed improvement within Right-of-Way: One 12” water line with a 20” steel casing boring Mile 7 West Road, Filegonia Road, Mile 5 ½ West Road, Norene Drive, Bernal Drive, Mile 4 West Road and Mile 16 North Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: Missouri Texas Land & Irrigation Lot 12 Block 88 (Pct. 1) (Jesus Flores Road & Mile 19 North Road)
Location of Pipeline or Utilities: Existing 4” water line west of Jesus Flores Road.
Proposed improvement within Right-of-Way: One 3/4” water service line with a 2” PVC casing boring Jesus Flores Road.
d. Applicant: A&M Management Inc.
Legal Description: 26.43 acres tract being out of and forming a part portion of Farm Tracts 720 & 721, West Tract Subdivision (Pct. 1) (Mile 6 North Road & Milanos Road)
Location of Pipeline or Utilities: Existing 6” water line south of Mile 5 North Road.
Proposed improvement within Right-of-Way: One 8” water line with a 12” PVC casing boring Mile 5 North Road extending approximately 1 mile north along the west side of Milanos Road boring Mile 6 North Road with a 12” PVC casing. One 10” sanitary sewer line extension north along the east side of Milanos Road approximately ½ mile to the subdivision development.
e. Applicant: Agua SUD
Legal Description: Lot 6 Blk. 8 Del Monte Orchards Subdivision (Pct. 3) (Mile 1 South Road & Tordillo Road)
Location of Pipeline or Utilities: Existing 8” water line south of Mile 1 South Road.
Proposed improvement within Right-of-Way: One 2” water service line with a 4” PVC casing boring Mile 1 South Road.
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Lot 12 Block 44 Alamo Land & Sugar Co. (Proposed; Ocana Subdivision) (Pct. 4) (Eldora Road & Alamo Road)
Location of Pipeline or Utilities: Existing 4” water line north of Eldora Road.
Proposed improvement within Right-of-Way: One 2” water service line with a 4” steel casing boring Eldora Road.
b. Applicant: North Alamo Water Supply Corporation
Proposed improvement within Right-of-Way: One 12” water line with a 20” steel casing boring Mile 7 West Road, Filegonia Road, Mile 5 ½ West Road, Norene Drive, Bernal Drive, Mile 4 West Road and Mile 16 North Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: Missouri Texas Land & Irrigation Lot 12 Block 88 (Pct. 1) (Jesus Flores Road & Mile 19 North Road)
Location of Pipeline or Utilities: Existing 4” water line west of Jesus Flores Road.
Proposed improvement within Right-of-Way: One 3/4” water service line with a 2” PVC casing boring Jesus Flores Road.
d. Applicant: A&M Management Inc.
Legal Description: 26.43 acres tract being out of and forming a part portion of Farm Tracts 720 & 721, West Tract Subdivision (Pct. 1) (Mile 6 North Road & Milanos Road)
Location of Pipeline or Utilities: Existing 6” water line south of Mile 5 North Road.
Proposed improvement within Right-of-Way: One 8” water line with a 12” PVC casing boring Mile 5 North Road extending approximately 1 mile north along the west side of Milanos Road boring Mile 6 North Road with a 12” PVC casing. One 10” sanitary sewer line extension north along the east side of Milanos Road approximately ½ mile to the subdivision development.
e. Applicant: Agua SUD
Legal Description: Lot 6 Blk. 8 Del Monte Orchards Subdivision (Pct. 3) (Mile 1 South Road & Tordillo Road)
Location of Pipeline or Utilities: Existing 8” water line south of Mile 1 South Road.
Proposed improvement within Right-of-Way: One 2” water service line with a 4” PVC casing boring Mile 1 South Road.
Attachments:
6.
Membership dues/certifications:
A.
AI-78785
County Auditor:
Requesting approval to pay 2020-2021 membership dues to The Institute of Internal Auditors for Yvonne Torres, Revenue Audit Supervisor, in the amount of $175.00 each,with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.(req425643)
Requesting approval to pay 2020-2021 membership dues to The Institute of Internal Auditors for Yvonne Torres, Revenue Audit Supervisor, in the amount of $175.00 each,with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.(req425643)
Attachments:
7.
Human Resources:
A.
AI-78832
Approval to add County Judge and Emergency Management employees on the attached list to Exhibit C of AI-78089 approved by Commissioners Court on 11/03/2020.
Attachments:
8.
Pct. #4:
A.
AI-78863
1. Requesting approval to rescind action for AI-78191 as previously (approved by CC on 11/10/20) for indemnification of permit #69149.
2. Pursuant to Texas Local Government Code Section 157.903, requesting approval of indemnification in the amount of $25.00 for unaccounted fees of permit #75083.
2. Pursuant to Texas Local Government Code Section 157.903, requesting approval of indemnification in the amount of $25.00 for unaccounted fees of permit #75083.
Attachments:
B.
AI-78734
Requesting reimbursement for Commissioner Pct. 4 Ellie Torres in the amount of $150.00 for October - December invoices paid to Switcher Studio after auditing procedures are complete by County Auditor.
Attachments:
9.
Tax Refunds:
A.
AI-78809
| NO. | ACCOUNT NUMBER | PAYER | AMOUNT |
| 1 | E8445.93.000.0010.01 | J-W POWER COMPANY | $78,832.16 |
| 2 | L6050.99.000.0000.N9 | PACCAR FINANCIAL CORP | $11,203.58 |
Attachments:
B.
AI-78744
| NO. | ACCOUNT NUMBER | PAYER | AMOUNT |
| 1 | L3388.00.000.0069.00 | VALLEY LAND TITLE CO | $5,513.94 |
Attachments:
C.
AI-78743
| NO. | ACCOUNT NUMBER | PAYER | AMOUNT |
| 1 | C1626.03.000.0078.00 | BERWISE PAUL DELANO & KARLA M GOMEZ | $2,904.09 |
Attachments:
10.
Urban County:
A.
AI-78762
Request for approval of three (3) applicants in the Countywide area under the CDBG-DR GLO 2015 Housing Program.
11.
Budget & Management:
A.
AI-78735
1. Approval of reimbursement in the amount of $1,287,774.18 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/3/20 to 12/16/20.
2. Approval of wire transfer to cover claims paid.
| 12/03-09/20 | $ 1,026,829.41 |
| 12/10-16/20 | $ 260,944.77 |
| TOTAL | $ 1,287,774.18 |
Attachments:
B.
AI-78736
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 1-15, 2020 in the amount of $80,280.56 and requesting approval of wire transfer. (Audio Reference 12m:01s)
Sergio Cruz stated for the record, Commissioner Fuentes would abstain from any discussion and/or action on Consent Agenda items 11.A. & 11.B.
On motion by JUDGE, RICHARD CORTEZ, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda items 11.A. & 11.B.
Vote: 2 - 0 – Unanimously
The Court proceeded to Regular Agenda item 5 - Open Forum. (Audio Reference 12m:22s)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 1-15, 2020 in the amount of $80,280.56 and requesting approval of wire transfer. (Audio Reference 12m:01s)
Sergio Cruz stated for the record, Commissioner Fuentes would abstain from any discussion and/or action on Consent Agenda items 11.A. & 11.B.
On motion by JUDGE, RICHARD CORTEZ, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda items 11.A. & 11.B.
Vote: 2 - 0 – Unanimously
The Court proceeded to Regular Agenda item 5 - Open Forum. (Audio Reference 12m:22s)
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-78819
Disclosure, documentation and record/minutes purposes, regarding and pursuant to action/taken by CC meeting of 12/15/20 [R/AI-78671] after further analysis on the three (3) received proposals, Purchasing and IT Dept. concurred with the Office of Emergency Management's consent to award to DataVox, Inc. providing the best proposal meeting all the requirements/specifications including installation and training.
B.
AI-78813
The Hidalgo County Elections Department is requesting the removal of fixed assets in Exhibit A from the Hidalgo County's Inventory List, attached herein and determined "items were never a part of our inventory" as detailed in supporting documentation.
Attachments:
C.
AI-78746
Acceptance and approval of project invoices submitted by Herrcon, for services of the Annex IV Emergency Management Buildings B & C Renovations located at the 123 W. Mahl Edinburg, Tx. as follows:
| JOC Contract # | Amount | Application Date |
| 581-19 | $ 3,497.47 | 12/10/20 |
| 581-19 | $ 3,789.77 | 12/10/20 |
| 581-19 | $90,861.71 | 12/07/20 |
D.
AI-78643
PCT. #1:
Acceptance and approval of invoice #11328391 in the amount of $8,318.75 submitted by L & G Consulting Engineers, Inc. for Mile 10 Project (Mile 6-FM1015) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
Attachments:
E.
AI-78759
Approval of Application for Payment No. 12 in the amount of $925,706.71 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
F.
AI-78784
Precinct 3 is requesting the removal of assets from Precinct 3 inventory list identified in Exhibit "A" attached herein and determined "unable to locate" as detailed in the supporting documentation.
Attachments:
G.
AI-78839
Approval of the following invoices (for processing and payment) as submitted by contracted engineer and contractor; MEG Engineers and RG Enterprises, LLC. for projects located in Precinct 4.
| Invoice Date | P.O. Number | Project | Invoice# | Invoice Amount | Vendor Name |
| 11/30/2020 | 821512 | Linn-San Manuel Veterans Park | 20-10-0134 | $10,139.50 | MEG Engineers |
| 12/11/2020 | 821144 | Construction of Storage Facility Mezzanine for Pct.4 | 1 | $81,091.71 | RG Enterprises, LLC |
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of December, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 22, 2020
Signed this 22nd day of December 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of December, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 22, 2020
Signed this 22nd day of December 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy