CONSENT REGULAR MEETING - December 29, 2020
BE IT REMEMBERED, that on this 29th day of December A.D., 2020, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT REGULAR COMMISSIONERS' COURT December 29, 2020 2:00 P.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 08m:49s)
Valde Guerra requested that Consent Agenda items 6.D and 6.O be pulled for further discussion.
The court proceeded to approve the remainder of the Consent Agenda.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda items 6.D & 6.O.
Vote: 3 - 0 - Unanimously
Correction: Valde Guerra inadvertently requested that Consent Agenda item 10.A.1 & 10.A.2 be pulled for discussion. Please disregard. (Audio Reference 25m:15s)
The court proceeded to Consent Agenda item 6.D. (Audio Reference 09m:36s)
1.
AI-78752
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-78753
Presentation of Fund Information Report
Attachments:
3.
2020 Intradepartmental transfers:
A.
AI-78866
2020 - HIDTA CCP59 (1251)
Attachments:
B.
AI-78904
2020- Hidalgo County Sheriff's Office (1100)
Attachments:
4.
Monthly Fee Reports:
A.
AI-78628
District Attorney's Office Check Fraud Fees Monthly Report - 2020 October & November
Attachments:
5.
Membership Dues/Certifications:
A.
AI-78883
Sheriff's Department:
Requesting approval for 2021 Major County Sheriffs of America Membership dues in the amount of $5,000.00 with authority for the County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Invoice will be paid using the prepaid account and a requisition will be generated once 2021 accounts are set up in ALIO system.
Requesting approval for 2021 Major County Sheriffs of America Membership dues in the amount of $5,000.00 with authority for the County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Invoice will be paid using the prepaid account and a requisition will be generated once 2021 accounts are set up in ALIO system.
Attachments:
6.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
0.
AI-78897
County Wide:
Requesting authority to exercise 1st of two (1) year extensions under the same rates, terms, and conditions, as provided in the current contract agreement C-19-233-12-17 "Janitorial Supplies, Industrial Chemicals & Supplies" for Hidalgo County on an as needed basis with four different vendors:
(1) Gulf Coast Paper Co.
(2) CC Distribution Inc.
(3) Ferguson Facilities Supply
(4) Pyramid School Products
(Subject to renewal documents from CC Distribution Inc, Ferguson Facilities Supply, and Pyramid School Products.) (Audio Reference 09m:46s)
Valde Guerra stated for the record, approval subject to the receipt of the Form 1295 and the Accord Certificate of Insurances.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 6.O, subject to the receipt of the Form 1295 and the Accord Certificate of Insurances.
Vote: 3 - 0 - Unanimously
The court proceeded back to the Regular Agenda item 5 - Open Forum. (Audio Reference 10m:31s)
(1) Gulf Coast Paper Co.
(2) CC Distribution Inc.
(3) Ferguson Facilities Supply
(4) Pyramid School Products
(Subject to renewal documents from CC Distribution Inc, Ferguson Facilities Supply, and Pyramid School Products.) (Audio Reference 09m:46s)
Valde Guerra stated for the record, approval subject to the receipt of the Form 1295 and the Accord Certificate of Insurances.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 6.O, subject to the receipt of the Form 1295 and the Accord Certificate of Insurances.
Vote: 3 - 0 - Unanimously
The court proceeded back to the Regular Agenda item 5 - Open Forum. (Audio Reference 10m:31s)
Attachments:
A.
AI-78800
Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Texas Constitution Art. 3 Sec. 52, to include but not limited to table cloths, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous and various precinct projects, programs and events effective upon approval and through 12-31-21.
Attachments:
B.
AI-78804
Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Texas Constitution Art. 3 Sec. 52, to include but not limited to table cloths, banners, pens, pencils, picture (display) frames in connection with public awareness, education, engaging/encouraging participation on the benefits of good nutrition, health, and wellness at events to promote the initiative/program titled: Tu Salud Si Cuenta with said approval effective through 12-31-21.
Attachments:
C.
AI-78834
Approval of Application for Payment No. 10 in the amount of $87,979.70 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 Las Milpas Park Youth Facility Project GMP Amendment #2", through Contract# C-17-324-07-17, and as certified for payment by the project engineer, B2Z Engineering, LLC.
Attachments:
D.
AI-78867
Presentation of the sole bid received and meeting all specifications for the purpose of award and approval of contract to Rio Grande Hauling, LLC. for project titled: "Hauling Services for all Road Materials (excluding hot mix)-Pct.4 for RFB:2020-385-12-09-ABV". (Audio Reference 09m:36s)
Valde Guerra stated for the record that Consent Agenda item 6.D will be presented during the segment of the Purchasing Department.
The court proceeded to Consent Agenda item 6.O. (Audio Reference 09m:46s)
(Audio Reference 50m:24s)
Later in the meeting, the court moved to take action on Consent Agenda item 6.D.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 6.D.
Vote: 3 - 0 - Unanimously
The court proceeded to the Regular Agenda item 16.A.1. (Audio Reference 51m:09s)
Valde Guerra stated for the record that Consent Agenda item 6.D will be presented during the segment of the Purchasing Department.
The court proceeded to Consent Agenda item 6.O. (Audio Reference 09m:46s)
(Audio Reference 50m:24s)
Later in the meeting, the court moved to take action on Consent Agenda item 6.D.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 6.D.
Vote: 3 - 0 - Unanimously
The court proceeded to the Regular Agenda item 16.A.1. (Audio Reference 51m:09s)
Attachments:
E.
AI-78879
Disclosure, documentation and record/minutes purposes, regarding and pursuant to action/taken by CC meeting of 12/22/20 [R/AI-78828] after further analysis on the two (2) received proposals, Purchasing, Facilities Management and Project Engineer have concurred to award project to Noble Texas Builders, LLC. providing the best proposal meeting all the requirements/specifications and is in the best interest of Hidalgo County in the amount of $488,260.00.
F.
AI-78869
Acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #4 Contract# C-18-142-05-08 for "Hidalgo County Sheriff's Office Bus Barn", through the current (On-Call) Agreement.(PO #800977).
| Invoice # | Amount |
| 10045793 | $1,806.60 |
Attachments:
0.
AI-78877
Acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #4 Contract# C-18-142-05-08 for "Hidalgo County Sheriff's Office Bus Barn", through the current (On-Call) Agreement.(PO #800977).
| Invoice | Amount |
| 10044882 | $1,204.40 |
Attachments:
G.
AI-78870
Requesting approval and authorization for payment for the following invoice to Halff Associates Inc., with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
C-18-142-05-08, WA #1
C-18-142-05-08, WA #1
| Date | Vendor Name | Invoice # | Amount |
| 08/21/2019 | Halff Associates | 00027550 | $2,368.00 |
| 10/29/2019 | Halff Associates | 00030025 | $327.40 |
| 01/10/2020 | Halff Associates | 10032573 | $1,309.60 |
Attachments:
7.
Human Resources:
A.
AI-78892
Approval to add Facilities Management employees on the attached list to Exhibit A of AI-78089 approved by Commissioners Court on 11/03/2020.
Attachments:
8.
IT Department:
A.
AI-78796
Authorization and approval to upgrade wireless device through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
| Department: | Qty: | Employee/ID: | Description: | Equipment: | Equipment Cost: |
| Commissioner Pct. 1 | 1 | Amy Saenz-Smith | Upgrade equipment on 956-532-6205 | IPhone 12 Pro Max | $649.99 |
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 29th day of December, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 29, 2020.
Signed this 30th day of December 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 29th day of December, 2020
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 29, 2020.
Signed this 30th day of December 2020
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy