SPECIAL MEETING - January 19, 2021
BE IT REMEMBERED, that on this 19th day of January A.D., 2021, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU EVERARDO “EVER” VILLARREAL HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT January 19, 2021 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 15m:21s)
Valde Guerra requested that items 10.A.1. & 2. and 11.L. be pulled for further discussion. The Court proceeded to approve the remainder of the Consent Agenda.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on the Consent Agenda, excluding items 10.A.1 & 2. and 11.L.
Vote: 5 - 0 -Unanimously
The Court proceeded to items 10.A.1. & 2. for further discussion. (Audio Reference 15m:50s)
1.
AI-79192
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-79193
Presentation of Fund Information Report
B.
AI-79043
Discussion, consideration, and approval to process the City of Edinburg's "The Shoppes at Rio Grande Valley" 2019-2020 TIRZ payment, in the amount of $252,066.56 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 1, City of Edinburg.
Attachments:
C.
AI-79150
Discussion, consideration and approval to process the City of Edinburg's "Entertainment Center" 2019-2020 TIRZ payment, in the amount of $22,357.23 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 4, City of Edinburg.
Attachments:
3.
2020 Intradepartmental transfers:
A.
AI-79164
2020 - County Drug Court (1289)
Attachments:
B.
AI-79103
2020 - Health & Human Services Dept. / TB State (1293)
Attachments:
C.
AI-79102
2020 - Nuisance Abatement Division (1100)
Attachments:
4.
2021 Intradepartmental transfers:
A.
AI-79153
2021 - J.P. PCT.3 PL.1 (1100)
Attachments:
B.
AI-79176
2021 PCT 1 Admin (1200)
Attachments:
C.
AI-79174
2021-Pct. 3 Admin (1200)
Attachments:
D.
AI-79131
2021 - 93rd DC (1100)
Attachments:
E.
AI-79161
2021 - WIC Admin(1292)
Attachments:
F.
AI-79163
2021 - AUTOPSIES (1100)
Attachments:
G.
AI-79158
2021 - DA CIVIL LITIGATION (1100)
Attachments:
H.
AI-79165
2021 - CRIM DA (1100)
Attachments:
I.
AI-79151
2021 - Pauper Burials (1100)
Attachments:
J.
AI-79152
2021 - Mailing Services (1100)
Attachments:
K.
AI-79141
2021 - Health & Human Services Dept./ COVID-19 (1293)
L.
AI-79110
2021 - Constable Pct.1 (1100)
Attachments:
M.
AI-79118
2021 - JP 2/2 (1100)
Attachments:
N.
AI-79123
2021 - I. T. Department (1100 C.W.)
Attachments:
O.
AI-79108
2021 - Nuisance Abatement Division (1100)
Attachments:
5.
2020 Interdepartmental transfers:
A.
AI-79167
County Drug Court (1289):
2021 Transfer to reallocate remaining FY20 Drug Court funds in the FY21 Drug Court program.
2021 Transfer to reallocate remaining FY20 Drug Court funds in the FY21 Drug Court program.
Attachments:
6.
2021 Interdepartmental transfers:
A.
AI-79148
Facilities Mgmt Co Wide-Custodial (1100):
Approval of 2021 interdepartmental transfer from Co.Wide Adm-Contingency into Facilities Mgmt Co Wide-Custodial in the amount of $8,796.00 to fund new custodial contract awarded for a new service provider.
Approval of 2021 interdepartmental transfer from Co.Wide Adm-Contingency into Facilities Mgmt Co Wide-Custodial in the amount of $8,796.00 to fund new custodial contract awarded for a new service provider.
Attachments:
B.
AI-79032
Gen Fund-Appraisal Fees (1100):
Approval of 2021 interdepartmental transfer from Co.Wide Adm-Contingency into Gen Fund-Appraisal Fees in the amount of $13,198.00 to fund related annual expenditures.
Approval of 2021 interdepartmental transfer from Co.Wide Adm-Contingency into Gen Fund-Appraisal Fees in the amount of $13,198.00 to fund related annual expenditures.
Attachments:
7.
Planning Department:
A.
AI-79144
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
8.
Monthly Fee Reports:
A.
AI-79055
District Attorney's Office Check Fraud Fees Monthly Report - 2020 December
Attachments:
9.
Membership Dues/Certifications:
A.
AI-79154
County Commissioners (1100):
Approval to pay 2021 membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay 2021 membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| VENDOR | AMOUNT | ACCT. # | REQ# |
| National Association of Counties (NACO) | $11,983.00 | 1-1100-413-30-125-004-0-810 | 427174 |
| Texas Conference of Urban Counties | $24,717.68 | 1-1100-413-30-125-004-0-810 | 427176 |
| Amigos Del Valle | $ 5,000.00 | 1-1100-444-00-125-018-0-810 | 427177 |
Attachments:
B.
AI-79112
Fire Marshal:
Requesting approval to pay for Intermediate Arson Investigator Certification application for Homero Garza, Fire Marshal, in the amount of $85.00, payable to the Texas Commission on Fire Protection, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 426921
Requesting approval to pay for Intermediate Arson Investigator Certification application for Homero Garza, Fire Marshal, in the amount of $85.00, payable to the Texas Commission on Fire Protection, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 426921
Attachments:
C.
AI-79120
District Clerk (1100):
Requesting approval to pay the following 2021 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor:
1) 2021 County & District Clerks' Association of Texas (CDCAT) $125.00 (req. no.427025)
Requesting approval to pay the following 2021 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor:
1) 2021 County & District Clerks' Association of Texas (CDCAT) $125.00 (req. no.427025)
Attachments:
D.
AI-79090
Tax Office:
1. Requesting approval to pay 2021 membership dues to the Tax Assessor Collectors Association (TACA) in the amount of $525.00 for Pablo (Paul) Villarreal, Jr. ($125.00), Eva Mireles ($50.00), Julio Espinosa ($50.00), Santos Castilleja III ($50.00), Crystal Puente ($50.00), Rudy Flores ($50.00), Esmer Ramirez ($50.00), Edgar Jaramillo ($50.00), Alejandro Bazan ($50.00) - (Req# 426718) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
2. Requesting approval to pay 2021 membership dues Texas School Assessors Association (TSAA) in the amount of $55.00 for Pablo (Paul) Villarreal, Jr - (Req# 425930) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
1. Requesting approval to pay 2021 membership dues to the Tax Assessor Collectors Association (TACA) in the amount of $525.00 for Pablo (Paul) Villarreal, Jr. ($125.00), Eva Mireles ($50.00), Julio Espinosa ($50.00), Santos Castilleja III ($50.00), Crystal Puente ($50.00), Rudy Flores ($50.00), Esmer Ramirez ($50.00), Edgar Jaramillo ($50.00), Alejandro Bazan ($50.00) - (Req# 426718) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
2. Requesting approval to pay 2021 membership dues Texas School Assessors Association (TSAA) in the amount of $55.00 for Pablo (Paul) Villarreal, Jr - (Req# 425930) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Attachments:
E.
AI-78989
Purchasing Department:
Approval to pay the following memberships for 2021 with authority for the county Treasurer to issue check after review ,audit and processing procedures are completed by the County Auditor's Office.
1. Texas Comptroller of Public Accounts - $ 100.00 Req # 00426176
2. Texas Public Purchasing Association - $ 150.00 Req # 00426438
3. The Institute of Public Procurement (NIGP) $ 1,500.00 Req # 00426202
Approval to pay the following memberships for 2021 with authority for the county Treasurer to issue check after review ,audit and processing procedures are completed by the County Auditor's Office.
1. Texas Comptroller of Public Accounts - $ 100.00 Req # 00426176
2. Texas Public Purchasing Association - $ 150.00 Req # 00426438
3. The Institute of Public Procurement (NIGP) $ 1,500.00 Req # 00426202
10.
Budget & Management:
A.
AI-79126
1. Approval of reimbursement in the amount of $700,799.29 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/31/20 to 1/6/21.
2. Approval of wire transfer to cover claims paid. (Audio Reference 15m:50s)
Valde Guerra stated for the record, that Commissioner Fuentes would abstain from any discussion and/or action related to Consent Agenda items 10.A.1. & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on items 10.A.1. & 2.
Vote: 4 - 0 -Unanimously
The Court proceeded to item 11.L. for further discussion. (Audio Reference 16m:15s)
| 12/31/20 | $ 10,655.25 |
| 1/4-6/21 | $ 690,144.04 |
| TOTAL | $ 700,799.29 |
Valde Guerra stated for the record, that Commissioner Fuentes would abstain from any discussion and/or action related to Consent Agenda items 10.A.1. & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on items 10.A.1. & 2.
Vote: 4 - 0 -Unanimously
The Court proceeded to item 11.L. for further discussion. (Audio Reference 16m:15s)
Attachments:
B.
AI-78981
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 16-31, 2020 in the amount of $53,710.93 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 16-31, 2020 in the amount of $53,710.93 and requesting approval of wire transfer.
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-79183
Approval of the following invoices (for processing and payment) as submitted by contracted engineer, MEG Engineers & Halff Associates for projects located in Precinct 4 and listed below.
| Invoice Date | P.O. Number | Vendor/Project | Invoice No. | Invoice Amount |
| 12/31/2020 | 821512 | MEG Engineers / Linn-San Manuel Veterans Park | 20-12-0083 | $957.50 |
| 11/30/2020 | 812902 | Halff Associates / Pct 4. Storage Addition | 10045284 | $1,714.00 |
| 12/28/2020 | 814687 | Halff Associates / Pct.4 Flood Master Plan | 10046171 | $32,900.00 |
| 11/30/2020 | 814687 | Halff Associates / Pct.4 Flood Master Plan | 10045261 | $16,450.00 |
Attachments:
B.
AI-79169
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO# |
| L&G Consulting Engineers, Inc. | 12/31/20 | 11328428 | $12,577.44 | 811639 |
Attachments:
C.
AI-79186
Pct. #2:
Approval to purchase kitchen equipment from awarded vendor Jean's Restaurant Supply through the County's membership/participation with TASB-Buyboard Cooperative under (Contract# 598-19 Exp. 11/30/22) (Requisition#427156) in the amount of $36,171.57 and subject to compliance with form 1295 and price verification by Purchasing Dept.
Approval to purchase kitchen equipment from awarded vendor Jean's Restaurant Supply through the County's membership/participation with TASB-Buyboard Cooperative under (Contract# 598-19 Exp. 11/30/22) (Requisition#427156) in the amount of $36,171.57 and subject to compliance with form 1295 and price verification by Purchasing Dept.
D.
AI-79179
Ratification of the fully executed Change Order No. 3 in connection with Contract No. C-17-324-07-17 and GMP Amendment No. 2 with Erickson Construction, LLC for the Pct 2 Las Milpas Park Youth Facility Project as recommended by project engineer B2Z Engineering, LLC, and subject to compliance with HB1295 when/if applicable.
Attachments:
E.
AI-79122
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| SH107/Bus 281 Rd & Drain Improv Prj (WA#2) | 01/08/21 | 11328417 | $50,384.42 | 788634 |
| Dicker Road Project (WA#2) | 01/08/21 | 11328425 | $ 2,774.36 | 778854 |
| Cesar Chavez Road Project (WA#1) | 01/08/21 | 11328426 | $ 7,641.96 | 732294 |
| Eldora Road Project (WA#3) | 01/08/21 | 11328441 | $53,887.50 | 821432 |
Attachments:
F.
AI-79105
Approval of payment of Invoice #076-04 in the amount of $10,112.20 submitted by the project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-17-276-11-07 (WA#1), for the Pct 2 Moore Road Project.
Attachments:
G.
AI-79109
Authority to advertise and approve procurement packet for the "Printing and Mailing of 2021, 2022, and 2023 Tax Statements and Envelopes" project, including re-advertising, if/when necessary.
Attachments:
H.
AI-79128
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc., for Precinct 3 projects:
| Invoice | Date | Project | PO No. | Amount |
| 11328443 | 12-31-2020 | Veterans Blvd. WA#3 | 772041 | $ 5,500.00 |
| 11328444 | 12-31-2020 | FM 676 (Mile 5) WA#2 | 806793 | $ 68,625.00 |
Attachments:
I.
AI-79134
Requesting acceptance and approval of the following invoices as submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct. 1 Projects:
| Project Name | Invoice Date | Invoice No. | Amount | Purchase Order |
| FM 88 (5th St.-FM 1925) | 01/08/2021 | 11328433 | $ 51,886.60 | 795177 |
| FM 493 South | 01/08/2021 | 11328414 | $ 300.00 | 727479 |
| Mile 6 (M11-SH107) | 01/08/2021 | 11328429 | $ 2,160.00 | 784887 |
| Mile 6 (M14.5-SH107) | 01/08/2021 | 11328447 | $ 6,285.02 | 815794 |
| Mile 10 (M6-FM1015) | 01/08/2021 | 11328430 | $ 7,816.40 | 796083 |
J.
AI-79136
Acceptance and approval of invoice 21004 in the amount of $31,983.00 as submitted by Javier Hinojosa Engineering, for Mile 5 1/2 West (Mile 10- Mile 11); Pct. 1 road projects.
Attachments:
K.
AI-79104
1. Requesting authority to exercise the second and final one (1) year extension with Target Specialty Products as permitted in the current contract under the same rates, terms and conditions;
2. Requesting authority to exercise the second and final one (1) year extension with Clarke Mosquito Control Products, Inc. as permitted in the current contract under the same rates, terms and conditions.
Attachments:
L.
AI-79127
Requesting approval to purchase one (1) DMS Drone Management Software/Hardware in the amount of $9,515.00, through the County's membership/participation with TASB-BuyBoard Cooperative Contract #627-20 [expires 11/30/23] awarded vendor SOARD Solutions, LLC. (Audio Reference 16m:15s)
Valde Guerra stated that no action was to be taken on item 11.L.
The Court proceeded to Regular Agenda item 5 - Open Forum. (Audio Reference 16m:22s)
Valde Guerra stated that no action was to be taken on item 11.L.
The Court proceeded to Regular Agenda item 5 - Open Forum. (Audio Reference 16m:22s)
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of January, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 19, 2021.
Signed this 20th day of January, 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of January, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 19, 2021.
Signed this 20th day of January, 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy