SPECIAL MEETING - March 2, 2021
BE IT REMEMBERED, that on this 2nd day of March A.D., 2021, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE EVERARDO “EVER” VILLARREAL HONORABLE ELIIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT March 2, 2021 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 20m:35s)
Commissioner Fuentes stepped away from the meeting.
Valde Guerra requested to pull Consent Agenda items 7.A. & 12.A.1. & 2. for further discussion.
The Court proceeded to approve the remainder of the Consent Agenda.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Court made a UNANIMOUS vote of approval on the Consent Agenda, excluding items 7.A. & 12.A.1. & 2.
Vote: 4 - 0 -Unanimously
The Court proceeded to item 7.A. for further discussion. (Audio Reference 21m:01s)
1.
AI-79775
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-79776
Presentation of Fund Information Report
Attachments:
3.
2020 Intradepartmental transfers:
A.
AI-79672
2020 - Constable Pct 1 (1285)
Attachments:
4.
2021 Intradepartmental transfers:
A.
AI-79754
2021 - Constable Pct 1 (1100)
Attachments:
B.
AI-79756
2021 - Constable Pct 1 (1100)
Attachments:
C.
AI-79787
2021 - Pct.4 Parks (1100)
Attachments:
D.
AI-79759
2021 - Jail (1100)
Attachments:
E.
AI-79760
2021 - Facilities Management (1100)
Attachments:
F.
AI-79749
2021 - Sheriff's Federal Sharing - U.S. Justice (1229)
Attachments:
G.
AI-79621
2021 - Pct 2 Rd Maint (1200)
Attachments:
H.
AI-79704
2021 - CW Mech Shop (1200)
Attachments:
I.
AI-79742
2021 - Jail (1100)
Attachments:
J.
AI-79705
2021 - Constable Pct 1 (1100)
Attachments:
K.
AI-79755
2021 - Health & Human Services Dept. / Clinics (1100)
Attachments:
L.
AI-79728
2021 - Health & Human Services Dept. - PHEP Hazards (1293)
Attachments:
M.
AI-79667
2021 - Health & Human Services Dept. / ELC COVID (1293)
Attachments:
5.
2021 Interdepartmental transfers:
A.
AI-79788
Approval of 2021 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Parks (program 009) in the amount of $8,881.60. Transfer will fund purchase of two Gators for Pct.4 Parks daily operations.
Attachments:
6.
Planning Department:
A.
AI-79724
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
7.
IT Department:
A.
AI-79734
Authorization and approval to purchase new wireless service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: (Audio Reference 21m:01s)
The Court took no action on Consent Agenda item 7.A.
The Court proceeded to items 12.A.1. & 2. for further discussion. (Audio Reference 21m:11s)
| Department: | Qty: | Employee/ID: | Description: | Service Plan: | Equipment: |
| Health Department | 3 | Office Use - PHEP | New MiFis | Custom 4G Unl. MB Plan w/ MBP for National Security, Public Safety & First Responders @ $37.99/ea per month | MiFi 8800 @ $0.00 |
The Court took no action on Consent Agenda item 7.A.
The Court proceeded to items 12.A.1. & 2. for further discussion. (Audio Reference 21m:11s)
Attachments:
B.
AI-79682
Authorization and approval to purchase new wireless devices with service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS and CONTRACT: 4400006645 with UNICOM GOVERNMENT, INC for the following:
| Department: | Qty: | Description: | Employee/ID: | Service Plan: | Equipment: |
| Commissioner Pct. 4 | 6 | New iPads with data plans | Pct. 4 - Field Ops | Custom 4G Unl. MB Plan w/ MBP for National Security, Public Safety & First Responders @ $37.99/ea per month | (6) iPad 8th Generation @ $359.99/ea + (6) Otterbox Symetry Case @ $69.99/ea |
| Commissioner Pct. 4 | 49 | New GPS units w/ data service | Office Use | Rastrac Monthly Serv. Charge (2 min updates w/turndetect data accounts included) @ $1,014.55 per month | See backup quote |
| Commissioner Pct. 4 | 64 | New GPS units w/ data service | Office Use | Rastrac Monthly Serv. Charge (60 min updates) - 15 units @ $975.51 per month | See backup quote |
Attachments:
8.
Human Resources:
A.
AI-79716
Approval to add Health Department employees on the attached list to Exhibit A and B of AI-79042 approved by Commissioners Court on 02/02/2021.
9.
Tax Refunds:
A.
AI-79681
| No. | Account Number | Payer | Amount |
| 1 | C1400.00.039.0004.01 | EDNA COX AUTO SALES INC. | $3,067.67 |
| 2 | L1700.99.000.001A.J1 | SWAROVSKI NORTH AMERICA, LTD. | $6,977.90 |
| 3 | R3052.99.001.0001.R4 | SWAROVSKI NORTH AMERICA, LTD. | $22,515.48 |
Attachments:
B.
AI-79680
| No. | Account Number | Payer | Amount |
| 1 | B3525.99.000.0005.02 | SERVICIOS ESPECIALIZADOS ALANIS | $3,405.77 |
| 2 | T4545.99.001.0007.17 | KEY COMM INTERNATIONAL INC | $3,872.23 |
Attachments:
10.
Membership Dues/Certifications:
A.
AI-79740
Jail. (1100):
Requesting approval of requisition #429640 for 2021 membership dues to the Sheriff's Association of Texas for Captain Jose Vasquez in the amount of $25.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Requesting approval of requisition #429640 for 2021 membership dues to the Sheriff's Association of Texas for Captain Jose Vasquez in the amount of $25.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
B.
AI-79697
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $470.00 (Requisition #428481), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $470.00 (Requisition #428481), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
C.
AI-79737
Justice of the Peace JP5-1:
Requesting approval for annual 2021 JPCA Membership Dues for Elected Officals in the amount of $60.00 ( PO # 827450) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Requesting approval for annual 2021 JPCA Membership Dues for Elected Officals in the amount of $60.00 ( PO # 827450) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
D.
AI-79684
Requesting approval to pay $85.00 to Texas Commission on Fire Protection for Homero Garza, Fire Marshal, for Advanced Fire Inspector Certification Application, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 429448.
Attachments:
E.
AI-79666
Fire Marshal:
Requesting approval to pay $85.00 to Texas Commission on Fire Protection for Homero Garza, Fire Marshal, for Advanced Arson Investigator Certification application, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 429395.
Requesting approval to pay $85.00 to Texas Commission on Fire Protection for Homero Garza, Fire Marshal, for Advanced Arson Investigator Certification application, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 429395.
Attachments:
11.
Head Start:
A.
AI-79712
Approval of Monthly Average Daily Attendance (ADA) Report: January
Attachments:
B.
AI-79713
Approval of Monthly Texas Department of Agriculture (TDA) Meals/Snacks Report: January
Attachments:
C.
AI-79714
Approval of Monthly Special Services Report: January
Attachments:
D.
AI-79711
Approval of Monthly Financial Report: January 2021
Attachments:
12.
Budget & Management:
A.
AI-79688
1. Approval of reimbursement in the amount of $1,197,341.43 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 2/4/21 to 2/17/21.
2. Approval of wire transfer to cover claims paid. (Audio Reference 21m:11s)
Valde Guerra stated for the record that Commissioner Fuentes would abstain from any discussion and/or action in regards to Consent Agenda items 12.A.1. & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on items 12.A.1. & 2.
Vote: 4 - 0 -Unanimously
The Court proceeded to item 5 on the Regular Agenda - Open Forum. (Audio Reference 21m:35s)
| 2/4-10/21 | $ 573,723.40 |
| 2/11-17/21 | $ 623,618.03 |
| TOTAL | $ 1,197,341.43 |
Valde Guerra stated for the record that Commissioner Fuentes would abstain from any discussion and/or action in regards to Consent Agenda items 12.A.1. & 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on items 12.A.1. & 2.
Vote: 4 - 0 -Unanimously
The Court proceeded to item 5 on the Regular Agenda - Open Forum. (Audio Reference 21m:35s)
B.
AI-79687
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2021 in the amount of $47,452.02 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2021 in the amount of $47,452.02 and requesting approval of wire transfer.
Attachments:
C.
AI-79669
FY 2021 Texas VINE Grant Program (1283):
1. Approval to process payment for invoice #INV88238 from Appriss, Inc. in the amount of $7,530.63 in relation to the FY 2021 VINE Maintenance Fee for the 2nd quarter (12-1-2020 to 2-28-2021) after review, audit, and processing procedures are completed by the County Auditor (PO#821399).
2. Approval to submit to the Office of Attorney General of Texas the FY 2021 Texas VINE Grant reimbursement maintenance invoice in the amount of $7,530.63 (2nd quarter) and the Texas Statewide Automated Victim Notification Service (SAVNS) Quarterly Verification of Continuing Production Record with authority for the County Judge to sign the required documents.
1. Approval to process payment for invoice #INV88238 from Appriss, Inc. in the amount of $7,530.63 in relation to the FY 2021 VINE Maintenance Fee for the 2nd quarter (12-1-2020 to 2-28-2021) after review, audit, and processing procedures are completed by the County Auditor (PO#821399).
2. Approval to submit to the Office of Attorney General of Texas the FY 2021 Texas VINE Grant reimbursement maintenance invoice in the amount of $7,530.63 (2nd quarter) and the Texas Statewide Automated Victim Notification Service (SAVNS) Quarterly Verification of Continuing Production Record with authority for the County Judge to sign the required documents.
13.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-79741
Requesting approval of construction services to be performed by Southwestern Bell Telephone Company d/b/a AT&T Texas for the removal of fiber optic cables, equipment and accessories currently located at 123 W Mahl St. (New EOC Buildings B & C) in the amount of $3,258.34 with authority for County Judge to sign all required documents.
Attachments:
B.
AI-79706
Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract E-20-007-01-28 for H.C. Psychological Evaluation Services" with Dr. Gregorio Piña III, PhD under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded.
Attachments:
C.
AI-79685
Acceptance and approval of project invoices submitted by Herrcon, for services of the Annex IV Emergency Management Buildings B & C Renovations located at the 123 W. Mahl St., Edinburg, Tx., BuyBoard Cooperative JOC Contract # 581-19 for Application #2 & 3 & for the Emergency Management Warehouse Repair & Paint project located at the 7517 N. Exp 281 in the amounts and dates as follows:
| Date | Amount | Vendor | Invoice |
| 12/31/2020 | $ 6,966.39 | Herrcon | Application # 2 |
| 02/15/2021 | $ 46,681.66 | Herrcon | Application # 3 |
| 12/31/2020 | $ 4,730.35 | Herrcon | Application # 2 |
| 02/15/2021 | $ 477.50 | Herrcon | Application # 3 |
| 12/31/2020 | $ 125,099.29 | Herrcon | Application # 2 |
| 02/15/2021 | $ 189,573.23 | Herrcon | Application # 3 |
| 02/15/2021 | $ 35,312.66 | Herrcon | Application # 3 |
D.
AI-79781
Approval of Application for Payment No. 14 in the amount of $322,983.61 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
E.
AI-79748
Ratification of the fully executed Change Order No. 9 in connection with contract No. C-16-378-02-21 with Clore Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project (from Ridge Road to San Antonio Ave.) as recommended by project engineer, Christopher Rodriguez, P.E. and subject to compliance with HB1295 when and if applicable.
Attachments:
F.
AI-79702
Approval of Application for Payment No. 11 in the amount of $110,861.45 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 Las Milpas Park Youth Facility Project GMP Amendment #2", through Contract# C-17-324-07-17, and as certified for payment by the project engineer, B2Z Engineering, LLC.
Attachments:
G.
AI-79696
Approval to exercise the County's option to extend for a one (1) year term as provided in the current Interlocal Cooperation Agreements between Hidalgo County Precinct No. 3, under the same rates, terms & conditions for the following cities:
1. City of Alton
2. City of La Joya
Attachments:
H.
AI-79692
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc., for Precinct 3 projects.
| Invoice No. | Date | Project | PO No. | Amount |
| 11328442 | 12-31-2020 | Liberty Rd WA #4 | 735736 | $16,982.50 |
| 11328418 | 12-31-2020 | Liberty Rd. WA #3 | 735526 | $ 3,816.00 |
Attachments:
I.
AI-79698
Requesting approval to exercise one (1) year renewal with the contracted vendor, US Bank National Association, through the Texas Smart Buy Contract 946-M3 for Retail Fuel Card Services.
Attachments:
J.
AI-79640
Approval to exercise the county's option to utilize the final one year renewal/extension term under Contract #C-17-233-01-30 for "Legal Services to Represent Hidalgo County with Espinosa Law Firm (under same rates, terms and conditions).
Attachments:
K.
AI-79654
Executive Office:
Authority to exercise the one (1) year extension option as provided under current contract for "Language Interpretation and Translation - American Sign Language and Spanish" for Hidalgo County under the same rates, terms, and conditions with Platinum Translation, LLC E-20-581-03-02.
Authority to exercise the one (1) year extension option as provided under current contract for "Language Interpretation and Translation - American Sign Language and Spanish" for Hidalgo County under the same rates, terms, and conditions with Platinum Translation, LLC E-20-581-03-02.
Attachments:
L.
AI-79646
Approval to declare as "surplus" (for the purpose of destruction) and remove from Hidalgo County Sheriff's Office inventory 119 Bullet-Proof Vests as they cannot be recycled (with approval for said disposition through the HCSO).
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of March, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 2, 2021.
Signed this 3rd day of March 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of March, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 2, 2021.
Signed this 3rd day of March 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy