SPECIAL MEETING - March 2, 2021
BE IT REMEMBERED, that on this 2nd day of March A.D., 2021, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE EVERARDO “EVER” VILLARREAL HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS March 2, 2021 9:45 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via video conference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call (Audio Reference 00m:45s)
Judge Cortez called the meeting to order at 9:46 A.M.
All members of the Board were present during Roll Call.
Judge Cortez called the meeting to order at 9:46 A.M.
All members of the Board were present during Roll Call.
2.
Prayer (Audio Reference 01m:06s)
Raul Sesin offered the prayer.
Raul Sesin offered the prayer.
3.
Open Forum (Audio Reference 01m:56s)
There were no Open Forum Participants.
There were no Open Forum Participants.
4.
Approval of Consent Agenda (Audio Reference 02m:01s)
The Court proceeded to approve the Consent Agenda.
The Court proceeded to approve the Consent Agenda.
5.
General Operations:
A.
AI -79780
Discussion and update as it relates to the Texas Water Development Board Flood Infrastructure Fund Application. (Audio Reference 02m:22s)
Raul Sesin came before the Board to update them on the project as it relates to the Texas Water Development Board Flood Infrastructure Fund Application. Sesin shared with the Board that the Drainage District has already set dates for the project in Precinct 1 and is to begin soon.
Raul Sesin came before the Board to update them on the project as it relates to the Texas Water Development Board Flood Infrastructure Fund Application. Sesin shared with the Board that the Drainage District has already set dates for the project in Precinct 1 and is to begin soon.
B.
AI -79746
1. Discussion and approval to accept the ranking as authorized by the Region 15 Lower Rio Grande Valley Planning Group meeting on February 24, 2021, for RFQ No. HCDD1-21-003-02-10 Professional Engineering Services for Regional 15 Flood Planning. (Audio Reference 05m:45s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on item 5.B.1 as ranked.
Vote: 5 - 0 – Unanimously
2. Pursuant to the Board's approval of the Region 15 Lower Rio Grande Valley Planning Group ranking, requesting authorization for the Hidalgo County Drainage No. 1 (Planning Group Sponsor) to negotiate a Professional Services Agreement with the number one ranked firm of Halff & Associates for the provisions of Professional Engineering Services for Region 15 Flood Planning. (Audio Reference 08m:12s)
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on item 5.B.2.
Vote: 5 - 0 – Unanimously
| (C-HCDD1-21-003-XX-XX) | ||
| FIRM NAME: | SCORE: | RANK: |
| HALFF ASSOCIATES, INC | 93.33 | 1 |
| BLACK & VEATCH CORPORATION | 92 | 2 |
| SWG ENGINEERING, LLC | 84 | 3 |
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on item 5.B.1 as ranked.
Vote: 5 - 0 – Unanimously
2. Pursuant to the Board's approval of the Region 15 Lower Rio Grande Valley Planning Group ranking, requesting authorization for the Hidalgo County Drainage No. 1 (Planning Group Sponsor) to negotiate a Professional Services Agreement with the number one ranked firm of Halff & Associates for the provisions of Professional Engineering Services for Region 15 Flood Planning. (Audio Reference 08m:12s)
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on item 5.B.2.
Vote: 5 - 0 – Unanimously
Attachments:
C.
AI -79757
Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for the establishment of a "Pool" for engagement through statutory and local protocol (i.e. nomination, evaluation/grading/scoring, presentation to the Board for ranking, and authority for negotiations for final agreements, etc.) on an "As Needed Basis" per project by Hidalgo County Drainage District No. 1, requiring said services as set forth in the requirements stated in the Request for Qualifications packet for the following listed Professional Services:
1. Engineering Services (HCDD1-20-001-02-03);
2. Surveying Services (HCDD1-20-002-02-03);
with effective date of "Approved Pools" for a period of one (1) year, commencing March 12, 2021 (Audio Reference 08m:34s)
Raul Sesin stated for the record that they received 31 submissions from Engineering Firms and 14 submissions from Surveying Services.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on item 5.C.
Vote: 5 - 0 - Unanimously
1. Engineering Services (HCDD1-20-001-02-03);
2. Surveying Services (HCDD1-20-002-02-03);
with effective date of "Approved Pools" for a period of one (1) year, commencing March 12, 2021 (Audio Reference 08m:34s)
Raul Sesin stated for the record that they received 31 submissions from Engineering Firms and 14 submissions from Surveying Services.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on item 5.C.
Vote: 5 - 0 - Unanimously
Attachments:
6.
2018 Bond Referendum Projects:
A.
AI -79762
South Lateral Drain - Budget 534
1. Application for Payment No. 3 in the amount of $505,516.50 from Castle Enterprises, LLC pertaining to Construction Contract HCDD1-20-009-07-07. Project Engineer, L&G Engineering PO#640528. (Audio Reference 09m:29s)
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval on item 6.A.1.
Vote: 5 - 0 – Unanimously
1. Application for Payment No. 3 in the amount of $505,516.50 from Castle Enterprises, LLC pertaining to Construction Contract HCDD1-20-009-07-07. Project Engineer, L&G Engineering PO#640528. (Audio Reference 09m:29s)
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval on item 6.A.1.
Vote: 5 - 0 – Unanimously
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -79758
Delta Regional Water Mgmt Project Phase I (Panchitas Detention Pond)-Budget 360
1. Approval of Application for Payment No. 2 in the amount of $238,500.00 from Saenz Brothers Construction, LLC. pertaining to Construction Contract No. HCDD1-20-038-09-08. Project Engineer Jose Noe Saldivar, P.E. PO#640783. (Audio Reference 09m:54s)
.
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval on item 7.A.1.
Vote: 5 - 0 – Unanimously
J-09 - Budget 300
2. Acceptance of Certificate of Substantial Completion from Mor-Wil, LLC. pertaining to Construction Contract No. HCDD1-19-077-12-03 J-09 Phase IV.
3. Application for Payment No. 6 in the amount of $217,014.87 from Mor-Wil, LLC. pertaining to Construction Contract No. HCDD1-19-077-12-03 J-09 Phase IV. Project Engineer Jose Noe Saldivar, P.E. PO#639205-R
4. Acceptance of Certificate of Construction Completion from Mor-Wil, LLC. pertaining ot Construction Contract No. HCDD1-19-077-12-03 J-09 Phase IV
5. Application for Payment No. 7 Retainage in the amount of $101,366.27 from Mor-Wil, LLC. pertaining to Construction Contract No. HCDD1-19-077-12-03 J-09 Phase IV. Project Engineer Jose Noe Saldivar, P.E. PO#639205-R (Audio Reference 10m:20s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on item 7.A.2., 3., 4. & 5.
Vote: 5 - 0 - Unanimously
1. Approval of Application for Payment No. 2 in the amount of $238,500.00 from Saenz Brothers Construction, LLC. pertaining to Construction Contract No. HCDD1-20-038-09-08. Project Engineer Jose Noe Saldivar, P.E. PO#640783. (Audio Reference 09m:54s)
.
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval on item 7.A.1.
Vote: 5 - 0 – Unanimously
J-09 - Budget 300
2. Acceptance of Certificate of Substantial Completion from Mor-Wil, LLC. pertaining to Construction Contract No. HCDD1-19-077-12-03 J-09 Phase IV.
3. Application for Payment No. 6 in the amount of $217,014.87 from Mor-Wil, LLC. pertaining to Construction Contract No. HCDD1-19-077-12-03 J-09 Phase IV. Project Engineer Jose Noe Saldivar, P.E. PO#639205-R
4. Acceptance of Certificate of Construction Completion from Mor-Wil, LLC. pertaining ot Construction Contract No. HCDD1-19-077-12-03 J-09 Phase IV
5. Application for Payment No. 7 Retainage in the amount of $101,366.27 from Mor-Wil, LLC. pertaining to Construction Contract No. HCDD1-19-077-12-03 J-09 Phase IV. Project Engineer Jose Noe Saldivar, P.E. PO#639205-R (Audio Reference 10m:20s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on item 7.A.2., 3., 4. & 5.
Vote: 5 - 0 - Unanimously
Attachments:
B.
AI -79785
Requesting acceptance and approval of Work Authorization No. 3 in the amount of $ 3,666,320.00, as submitted by Project Engineer Halff Associates Inc., in relation to Professional Engineering Services for "Feasibility Study for the Delta Region Water Management Project", through awarded Contract No. C-HCDD1-18-036-08-14 for "Hidalgo County Drainage District No. 1 -Delta Region Water Management Project" (Subject to Legal Review and compliance to Form HB1295) (Audio Reference 11m:26s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval on item 7.B.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval on item 7.B.
Vote: 5 - 0 – Unanimously
Attachments:
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: (Audio Reference 15m:33s)
The Board took no action on item 8 - Closed Session.
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: (Audio Reference 15m:33s)
The Board took no action on item 8 - Closed Session.
A.
Real Property (Tex. Gov't Code 551.072)
Reference item 9.A.
Reference item 9.A.
B.
Personnel Matters (Tex. Gov't. Code 551.074)
Reference item 9.B.
Reference item 9.B.
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
The Board took no action on item 8.C.
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
The Board took no action on item 8.C.
9.
Open Session: (Audio Reference 15m:46s)
The Board took no action on item 9 - Open Session.
The Board took no action on item 9 - Open Session.
A.
Possible Action of Real Estate Acquisition
The Board took no action on item 9.A.
The Board took no action on item 9.A.
B.
Possible Action on Pending and/or Potential Litigation
The Board took no action on item 9.B.
The Board took no action on item 9.B.
10.
Adjourn (Audio Reference 15m:48s)
Judge Cortez adjourned the meeting at 10:01 A.M.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 5 - 0 – Unanimously
Judge Cortez adjourned the meeting at 10:01 A.M.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of March, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 2, 2021.
Signed this 2nd day of March 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of March, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Victoria Brewster, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 2, 2021.
Signed this 2nd day of March 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Victoria Brewster, Deputy