SPECIAL MEETING - April 20, 2021
BE IT REMEMBERED, that on this 20th day of April A.D., 2021, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE EVERARDO "EVER" VILLARREAL HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 20, 2021 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 10m:49s)
County Executive Officer, Valde Guerra, requested that Consent Agenda items 11.A.1, 11.A.2, 12.G and 12.P. be pulled for further discussion. The court moved to approve the remainder of the Consent Agenda.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda items 11.A.1, 11.A.2, 12.G and 12.P.
Vote: 5 - 0 – Unanimously
The court proceeded to Consent Agenda items 11.A.1 and 11.A.2 for further discussion (Audio Reference 11m:17s)
1.
AI-80480
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-80481
Presentation of Fund Information Report
Attachments:
3.
2021 Intradepartmental transfers:
A.
AI-80448
2021 - Constable Pct. 2 (1100)
Attachments:
B.
AI-80444
2021 - Public Affairs (1100)
Attachments:
C.
AI-80410
2021 - Co. Comm. (1100)
Attachments:
D.
AI-80393
2021 - WIC (1292)
Attachments:
E.
AI-80427
2021 - Health & Human Services Dept. / PHHS (1293)
Attachments:
F.
AI-80418
2021 - Health & Human Services Dept. / Health Adm (1100)
Attachments:
G.
AI-80426
2021 - Tax Office (1100)
Attachments:
H.
AI-80389
2021 - Facilities Management Co Wide (1100)
Attachments:
I.
AI-80459
2021 - DA'S OFFICE/ GRAND JURY (1100)
Attachments:
J.
AI-80458
2021 - DA Federal Sharing DOJ (1256)
Attachments:
K.
AI-80401
2021 - DA FED SHRG - DOJ (1256)
Attachments:
L.
AI-80146
2021 - PCT 1 RD MAINT (1200)
Attachments:
M.
AI-80414
2021 - PCT 1 PARKS (1100)
Attachments:
N.
AI-80402
2021 - PCT 1 ADM (1200)
Attachments:
O.
AI-80404
2021 - PCT 1 RD MAINT (1200)
Attachments:
P.
AI-80387
2021 - PCT. 1 ADM (1200)
Attachments:
4.
2021 Interdepartmental transfers:
A.
AI-80478
CO2018B-Pct 2 Valle Alto Park CRC Youth Facility Prj (1353): Approval of 2021 interdepartmental transfer from CO2018B-Pct 2 Las Milpas Rd (10th St-McColl Rd) Prj into CO2018B-Pct 2 Valle Alto Park CRC Youth Facility Prj in the amount of $10,000.00 to fund project expenditures.
Attachments:
B.
AI-80463
TXDOT- Pct 2 Regional Linear Park Phase II (1315);
Approval of 2021 interdepartmental transfer from TxDOT-Pct 2 Regional Linear Park Project-Phase I into TxDOT-Pct 2 Regional Linear Park Project-Phase II in the total of $25,500.00 to fund project expenditures.
Approval of 2021 interdepartmental transfer from TxDOT-Pct 2 Regional Linear Park Project-Phase I into TxDOT-Pct 2 Regional Linear Park Project-Phase II in the total of $25,500.00 to fund project expenditures.
C.
AI-80465
CO2018B-Pct 2 Las Milpas Park CRC Youth Facility Prj (1353):
Approval of 2021 interdepartmental transfer from CO2018B-Pct 2 Las Milpas Rd (10th St-McColl Rd) Prj into CO2018B-Pct 2 Las Milpas CRC Youth Facility Prj in the amount of $20,000.00 to fund project expenditures.
Approval of 2021 interdepartmental transfer from CO2018B-Pct 2 Las Milpas Rd (10th St-McColl Rd) Prj into CO2018B-Pct 2 Las Milpas CRC Youth Facility Prj in the amount of $20,000.00 to fund project expenditures.
Attachments:
D.
AI-80450
Approval of 2021 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Sanitation (program 001) in the amount of $25,649.26.
Attachments:
5.
Planning Department:
A.
AI-80417
1. Approval of Certificate of Plat and Utility Status under Texas Local Govt. Code Section 232.028(b)
a. Caledonia Estates Subdivision Phase III Lot 2
b. La Quietud Subdivision Lot 20
c. Ortiz & Resendez Subdivision Lot 3
2. Approval of Certificate of Water Service Availability under Texas Local Govt. Code Section 232.029(c)(2)
a. Los Cerritos Subdivision Unit 2 Lot 19
b. El Obispado Subdivision Lot 41
a. Caledonia Estates Subdivision Phase III Lot 2
b. La Quietud Subdivision Lot 20
c. Ortiz & Resendez Subdivision Lot 3
2. Approval of Certificate of Water Service Availability under Texas Local Govt. Code Section 232.029(c)(2)
a. Los Cerritos Subdivision Unit 2 Lot 19
b. El Obispado Subdivision Lot 41
Attachments:
B.
AI-80347
1. Release of Letter of Credit
a. Los Amigos Phase 2 Subdivision - Pct. 1 (Rio Bank) (Baseline Road & Mile 12 ½ North Road)
*Reimbursement request: $294,394.00 for Paving, Drainage & OSSF’S Improvements
a. Los Amigos Phase 2 Subdivision - Pct. 1 (Rio Bank) (Baseline Road & Mile 12 ½ North Road)
*Reimbursement request: $294,394.00 for Paving, Drainage & OSSF’S Improvements
Attachments:
6.
Monthly Fee Reports:
A.
AI-80361
District Clerk
Fee Report for the Month of March 2021 $598,238.05
Fee Report for the Month of March 2021 $598,238.05
Attachments:
B.
AI-80334
District Attorney's Office Check Fraud Fees Monthly Report - 2021 March
Attachments:
7.
Executive Office:
A.
AI-80451
Requesting permission by the City of Edinburg to use the Adult Probation county parking lot on Saturday, April 24, 2021 (7am-12pm) for their 2021 Earth Day Celebration
Attachments:
8.
Tax Refunds:
A.
AI-80384
| No | Account Number | Payer | Amount |
| 1 | J1852.99.000.0001.01 | J V Equipment Inc | $16,198.47 |
| 2 | M5200.00.258.0007.00 | Conway Crossing 2 LLC | $9,760.44 |
Attachments:
9.
Membership Dues/Certifications:
A.
AI-80399
Public Defender's (1100):
Requesting approval to pay membership dues for the Texas Criminal Defense Lawyers Association (TCDLA) for Lawrence Esparza, Director and Michael Parson, Asst. Public Defender, in the amount of $60.00 each (Requisition # 432369), with authority for the County Treasurer to issue check after review, audit, and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas Criminal Defense Lawyers Association (TCDLA) for Lawrence Esparza, Director and Michael Parson, Asst. Public Defender, in the amount of $60.00 each (Requisition # 432369), with authority for the County Treasurer to issue check after review, audit, and procedures are completed by the County Auditor.
Attachments:
10.
Urban County:
A.
AI-80397
Requesting approval of two (2) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
11.
Budget & Management:
A.
AI-80390
1. Approval of reimbursement in the amount of $ 1,000,070.19 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/25/21 to 04/07/21.
2. Approval of wire transfer to cover claims paid.
(Audio Reference 11m:17s)
County Executive Officer, Valde Guerra, stated that Commissioner Fuentes abstained from any discussion and/or action on Consent Agenda items 11.A.1 and 11.A.2
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Consent Agenda items 11.A.1 and 11.A.2.
Vote: 4 - 0 -Unanimously
The court proceeded to Consent Agenda item 12.G. (Audio Reference 11m:41s)
| 03/25-31/21 | $ 337,109.73 |
| 04/01-07/21 | $ 662,960.46 |
| TOTAL | $ 1,000,070.19 |
(Audio Reference 11m:17s)
County Executive Officer, Valde Guerra, stated that Commissioner Fuentes abstained from any discussion and/or action on Consent Agenda items 11.A.1 and 11.A.2
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Consent Agenda items 11.A.1 and 11.A.2.
Vote: 4 - 0 -Unanimously
The court proceeded to Consent Agenda item 12.G. (Audio Reference 11m:41s)
B.
AI-80394
Juv Boot Camp PAS (1100) /Juv Dir Supervision (1100):
Approval of the following change in funding source actions effective 02/15/2021:
Approval of the following change in funding source actions effective 02/15/2021:
| From | To | ||||||
| Dept/Prg | Slot | Position Title | G/S | Dept/Prg | Slot | Position Title | G/S |
| 330-028 | 7833 | Probation Officer | 10/01 | 330-001 | 7154 | Probation Officer | 10/01 |
Attachments:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-80455
Constable Pct. #4:
Requesting approval to purchase One (1) 2021 Ford Explorer vehicle through the County's membership with cooperative GoodBuy, contract #21-8F000 thru awarded vendor, Silsbee Ford in the total amount of $33,366.50 plus a one time administration fee of $300.00.
Requesting approval to purchase One (1) 2021 Ford Explorer vehicle through the County's membership with cooperative GoodBuy, contract #21-8F000 thru awarded vendor, Silsbee Ford in the total amount of $33,366.50 plus a one time administration fee of $300.00.
Attachments:
B.
AI-80442
Executive Office:
Requesting approval to pay invoice 2018.19.05 in the amount of $18,626.21 for services rendered in connection with the Hidalgo County Justice Center as submitted by ROFA Architects, Inc.
Requesting approval to pay invoice 2018.19.05 in the amount of $18,626.21 for services rendered in connection with the Hidalgo County Justice Center as submitted by ROFA Architects, Inc.
Attachments:
C.
AI-80430
Automatic one year renewal with "Suitebriar, Inc.," for data protection and privacy software services for the District Attorney's Office.
Attachments:
D.
AI-80433
Discussion, consideration and action to extend the lease agreement C-16-108-04-05- for the Citizen Collection Station in San Manuel Area, for One (1) year term, under same rates, terms and conditions as provided in the current contract. New effective term will be from April 27, 2021 - April 26, 2022.
Attachments:
E.
AI-80435
Approval to exercise the second one (1) year renewal as stated in C-19-037-04-09 with Tri-County Communication for the "Repair, Removal and Installation and/or Purchases of Radios, Computers and Other Misc. Emergency Equipment" between the Hidalgo County Sheriff's Office.
Attachments:
F.
AI-80415
Requesting approval to correct the contract number listed on Amendment No. 1 [approved CC/03/16/2021, R/AI #79947] to reflect C-20-211-07-21 as the contract number of the approved extension of this original contract is E-20-538-04-16.
Attachments:
G.
AI-80434
1. Hidalgo County Precinct 1 is requesting authorization for the disposition by destruction of the assets listed on "Exhibit A" due to items deemed as obsolete and are damage beyond repair.
2. Requesting approval to remove said assets listed on "Exhibit A" from the Hidalgo County inventory list for Precinct 1.
(Audio Reference 11m:41s)
County Executive Officer, Valde Guerra, stated that Consent Agenda item 12.G is an additional request over and above the action item to declare the assets surplus/salvage.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda item 12.G, with added comment.
Vote: 5 - 0 – Unanimously
The court proceeded to Consent Agenda item 12.P. (Audio Reference 12m:14s)
2. Requesting approval to remove said assets listed on "Exhibit A" from the Hidalgo County inventory list for Precinct 1.
(Audio Reference 11m:41s)
County Executive Officer, Valde Guerra, stated that Consent Agenda item 12.G is an additional request over and above the action item to declare the assets surplus/salvage.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda item 12.G, with added comment.
Vote: 5 - 0 – Unanimously
The court proceeded to Consent Agenda item 12.P. (Audio Reference 12m:14s)
H.
AI-80367
Health & Human Services:
Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec 52 for the purpose of outreach items including but not limited to: Atrium 25oz Aluminum Bottle, Eclipse Copper-Infused Cooling Towel, 2 in 1 Hand Sanitizer Pen Combo and Mini USB Cellphone Fan
Attachments:
I.
AI-80229
Health & Human Services:
Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3, Sec. 52 for the purpose of outreach items including but not limited to: Rectangle Credit Card Style Antibacterial Hand Sanitizer Spray with logo, No Touch PPE kit with logo, Digital Thermometer with clear case with logo, Bamboo Utensil Set with Travel Bag, Toiletry Travel Bag, Restore Budget Amenity Group for a period of 04/06/2021 to 12/31/2021.
Attachments:
J.
AI-80321
1. Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract C-20-037-03-10 for "Rental of Heavy Equipment" with Big D Tractor Co. LLC dba Frontera Equipment/Blue Cat Rental under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded.
2. Authority to advertise with approval of RFB No. 2021-043-00-00-YZV procurement packet (i.e., specifications, contract, legal notice etc.) as attached hereto for HC Rental of Heavy Equipment including the re-advertising when/if applicable.
2. Authority to advertise with approval of RFB No. 2021-043-00-00-YZV procurement packet (i.e., specifications, contract, legal notice etc.) as attached hereto for HC Rental of Heavy Equipment including the re-advertising when/if applicable.
Attachments:
K.
AI-80412
HC Juvenile Probation Dept.:
Requesting authority to advertise with approval of RFP procurement packet (ie., specifications-requirements, legal notice, draft service agreement, etc.,) as attached hereto for: Hidalgo County - "Pool of Licensed Professional Psychologists" RFP 2021-036-05-12-JAG including the re-advertising when/if applicable.
Requesting authority to advertise with approval of RFP procurement packet (ie., specifications-requirements, legal notice, draft service agreement, etc.,) as attached hereto for: Hidalgo County - "Pool of Licensed Professional Psychologists" RFP 2021-036-05-12-JAG including the re-advertising when/if applicable.
Attachments:
L.
AI-80423
Authority to accept and approve the automatic renewal for Memorandum of Understanding between Hidalgo County and Starr County for the housing of County inmates on an "as-needed basis" as stated on agreement (C-18-191-07-17) commencing July 18, 2021, thru July 17, 2022, under the same rates, terms and conditions.
M.
AI-80403
Constables Pct 5:
Requesting approval to purchase one (1) 2021 Ford F-150 Crew Cab vehicle through the County's membership with cooperative GoodBuy, contract #21-8F000 thru awarded vendor, Silsbee Ford in the total amount of $32,855.50 with a one time administration fee of $300.00
Requesting approval to purchase one (1) 2021 Ford F-150 Crew Cab vehicle through the County's membership with cooperative GoodBuy, contract #21-8F000 thru awarded vendor, Silsbee Ford in the total amount of $32,855.50 with a one time administration fee of $300.00
N.
AI-80468
Ratification of the fully executed Change Order No. 4 in connection with Contract No. C-17-324-07-17 and GMP Amendment No. 2 with Erickson Construction, LLC for the Pct 2 Las Milpas Park Youth Facility Project as recommended by project engineer B2Z Engineering, LLC, and subject to compliance with HB1295 when/if applicable.
Attachments:
O.
AI-80371
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Eldora Road Project (WA#3) | 03/31/21 | 11328531 | $ 93,633.76 | 821432 |
| Dicker Road Project (WA#1) | 03/31/21 | 11328534 | $ 199.24 | 762740 |
| Regional Linear Park Project (WA#6) | 03/31/21 | 11328535 | $ 896.28 | 745253 |
| SH107/Bus 281 Rd & Drain Improv Prj. (WA#2) | 03/31/21 | 11328536 | $ 70,336.64 | 788634 |
| Cesar Chavez Road Project (WA#2) | 03/31/21 | 11328537 | $ 21,302.64 | 796794 |
| Cesar Chavez Road Project (WA#3) | 03/31/21 | 11328538 | $ 8,871.25 | 795673 |
| Nolana Loop Project (WA#2) | 03/31/21 | 11328539 | $ 98,445.88 | 826939 |
| Regional Linear Park Project (WA#8) | 03/31/21 | 11328540 | $ 3,977.73 | 759102 |
| Dicker Road Project (WA#2) | 03/31/21 | 11328547 | $ 2,774.37 | 778854 |
Attachments:
P.
AI-80405
County Court at Law #6:
Requesting approval for the removal of assets detailed in Exhibit "A" [attached herein] from Hidalgo County CC@L #6 inventory list.
(Audio Reference 12m:14s)
County Executive Officer, Valde Guerra, stated that Consent Agenda item 12.P is an additional request over and above the action item to declare the assets surplus/salvage.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda item 12.P, with added comment.
Vote: 5 - 0 – Unanimously
The court proceeded to Regular Commissioners' Court Agenda item 5 - Open Forum (Audio Reference 12m:35s)
(Audio Reference 12m:14s)
County Executive Officer, Valde Guerra, stated that Consent Agenda item 12.P is an additional request over and above the action item to declare the assets surplus/salvage.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda item 12.P, with added comment.
Vote: 5 - 0 – Unanimously
The court proceeded to Regular Commissioners' Court Agenda item 5 - Open Forum (Audio Reference 12m:35s)
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of April, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 20th, 2021.
Signed this 20th day of April 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of April, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 20th, 2021.
Signed this 20th day of April 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy