SPECIAL MEETING - May 11, 2021
BE IT REMEMBERED, that on this 11th day of May A.D., 2021, there was begun and held a SPECIAL MEETING of the Honorable Commissioners Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE EVERARDO "EVER" VILLARREAL HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS COURT May 11, 2021 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 12m:11s)
County Executive Officer, Valde Guerra, requested that Consent Agenda items 8.E and 8.M be pulled for further discussion. The court proceeded to approve the remainder of the Consent Agenda.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda items 8.E and 8.M.
Vote: 5 - 0 – Unanimously
The court proceeded to Consent Agenda items 8.E and 8.M for further discussion (Audio Reference 12m:35s)
1.
AI-80803
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-80805
Presentation of Fund Information Report
Attachments:
3.
2021 Intradepartmental transfers:
A.
AI-80780
2021 - Emergency Management (1100)
Attachments:
B.
AI-80713
2021 - PCT 1 ADM (1200)
Attachments:
C.
AI-80725
2021 - 93rd DC (1100)
Attachments:
D.
AI-80726
2021- Hidalgo County Sheriff's Office (1100)
Attachments:
E.
AI-80746
2021 - Planning Dept. (1100)
Attachments:
F.
AI-80747
2021 - Human Resources (1100)
Attachments:
G.
AI-80749
2021 - Elections (1100)
Attachments:
H.
AI-80709
2021 - Health & Human Services Dept. / PHEP (1293)
Attachments:
I.
AI-80697
2021 - Health & Human Services Dept. / BBHW (1293)
Attachments:
J.
AI-80702
2021 - Executive Office (1100)
Attachments:
K.
AI-80661
2021 - Pct 2 Parks (1100)
Attachments:
L.
AI-80688
2021 - CCL #4 (2021)
Attachments:
M.
AI-80684
2021 - Nuisance Abatement (1100)
Attachments:
N.
AI-80663
2021 - Pct 2 CRC Alamo (1100)
Attachments:
4.
Planning Department:
A.
AI-80711
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-80721
1. Reimbursement of Financial Guarantee
a. San Rafael Subdivision - Pct. 1 ( C & N Farms, LLC.) (Dillon Road & Trenton Road)
*Reimbursement request: $33,000.00 for (22) OSSF’s
a. San Rafael Subdivision - Pct. 1 ( C & N Farms, LLC.) (Dillon Road & Trenton Road)
*Reimbursement request: $33,000.00 for (22) OSSF’s
Attachments:
C.
AI-80724
Release of Letter of Credit:
a. Las Comadres No. 7 Subdivision – Pct. 3 (Rio Bank) (Western Road & Mile 7 North Road)
*Release of Letter of Credit No. 290: $72,826.92 for Drainage Improvements.
a. Las Comadres No. 7 Subdivision – Pct. 3 (Rio Bank) (Western Road & Mile 7 North Road)
*Release of Letter of Credit No. 290: $72,826.92 for Drainage Improvements.
Attachments:
D.
AI-80731
Release of Letter of Credit
a. Whalen Springs Subdivision – Pct. 1 (Vantage Bank Texas) (Moore Road & Whalen Road)
*Release of Letter of Credit No. 2020-05-S: $907,368.81 for OSSF’S, Paving & Drainage Improvements
a. Whalen Springs Subdivision – Pct. 1 (Vantage Bank Texas) (Moore Road & Whalen Road)
*Release of Letter of Credit No. 2020-05-S: $907,368.81 for OSSF’S, Paving & Drainage Improvements
Attachments:
5.
Human Resources:
A.
AI-80701
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 16-30, 2021 in the amount of $40,659.59 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 16-30, 2021 in the amount of $40,659.59 and requesting approval of wire transfer.
Attachments:
6.
Membership Dues/Certifications:
A.
AI-80707
Jail (1100):
Requesting approval to pay 2021 membership dues to the American Jail Association for Captain Belinda G. Madrigal and Captain Jose R. Vasquez in the amount of $60.00 each ( requisition no. 433062) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval to pay 2021 membership dues to the American Jail Association for Captain Belinda G. Madrigal and Captain Jose R. Vasquez in the amount of $60.00 each ( requisition no. 433062) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
B.
AI-80685
Election Dept. (1100)
Requesting approval to pay the 2021 Elections Center Blue Membership dues in the total amount of $300.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting approval to pay the 2021 Elections Center Blue Membership dues in the total amount of $300.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
7.
Urban County:
A.
AI-80706
Request approval to renew 2021-2022 membership dues in the amount of $2,000.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2021 through June 30, 2022.
Attachments:
8.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-80699
Dept. of Health & Human Services:
Approval of Applications for Payment described below from B2Z Engineering Professional Construction Management Services for Testing/Bio-Safety Laboratory Facility:
| Work Authorization # | Description | PO# | Invoice # | Invoice Date | $ Amount | Pay App # |
| Work Authorization #2 | Design & Bidding Phase | 828387 | 40115 | 5/3/2021 | $11,283.25 | #6 |
Attachments:
B.
AI-80714
Hidalgo County Forensic Center:
Requesting approval of Application for Payment No. 2 in the amount of $27,041.75 for the “Hidalgo County Forensic Center Generator, X-Ray and Renovations" Project submitted by contractor, Noble Texas Builders, LLC and reviewed by the project engineer, Halff Associates, Inc.
Attachments:
C.
AI-80719
Hidalgo County Constable Precinct 3:
Approval of one (1) 36 month Capital Copier Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through HC's membership/participation with DIR Cooperative Contract [DIR-CPO-4435] with the following information: Requisition #00430816, 36 Months, Model #MP2555SP, Monthly Payment $162.01.
Approval of one (1) 36 month Capital Copier Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through HC's membership/participation with DIR Cooperative Contract [DIR-CPO-4435] with the following information: Requisition #00430816, 36 Months, Model #MP2555SP, Monthly Payment $162.01.
Attachments:
D.
AI-80720
Requesting authority to exercise the first (1st) of two (2) one (1) year extensions/renewals for Tetra Tech, Inc. “ Debris Monitoring & Management Services” to provide services for Hidalgo County under the same rates, terms, and conditions effective 06-02-21 through 06-01-22.
Attachments:
E.
AI-80723
County Judge for Office of Emergency Management (1100):
1. Authority to enter into a month to month agreement with Spectrum Enterprise for cable and/or internet services for/at the Hidalgo County Emergency Management Office located at 123 West Mahl St. Edinburg TX 78539, including Installation: with,
2. Ratification of execution of agreement by Chief Ricardo Saldana, EMC prior to any services or installation and ongoing review of documents by HC/DA/Civil Section as to legal form.
(Audio Reference 12m:35s)
The court took action on pulled Consent Agenda items 8.E and 8.M simultaneously.
County Executive Officer, Valde Guerra, stated that the Purchasing Department recommended approval subject to HC/DA/Civil Section final review as to legal form for both Consent Agenda items, 8.E and 8.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda items, 8.E and 8.M, subject to HC/DA/Civil Section final review as to legal form.
Vote: 5 - 0 – Unanimously
The court proceeded to the Regular Commissioners' Court Agenda item 5 - Open Forum (Audio Reference 12m:53s)
1. Authority to enter into a month to month agreement with Spectrum Enterprise for cable and/or internet services for/at the Hidalgo County Emergency Management Office located at 123 West Mahl St. Edinburg TX 78539, including Installation: with,
2. Ratification of execution of agreement by Chief Ricardo Saldana, EMC prior to any services or installation and ongoing review of documents by HC/DA/Civil Section as to legal form.
(Audio Reference 12m:35s)
The court took action on pulled Consent Agenda items 8.E and 8.M simultaneously.
County Executive Officer, Valde Guerra, stated that the Purchasing Department recommended approval subject to HC/DA/Civil Section final review as to legal form for both Consent Agenda items, 8.E and 8.M.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on Consent Agenda items, 8.E and 8.M, subject to HC/DA/Civil Section final review as to legal form.
Vote: 5 - 0 – Unanimously
The court proceeded to the Regular Commissioners' Court Agenda item 5 - Open Forum (Audio Reference 12m:53s)
Attachments:
F.
AI-80693
Action to Amend/Correct [CC action of 03-09-21/AI #79693 declaring items Surplus] original Exhibit A to reflect [add/include] Asset #039233 [attached to Asset #039234 and not included] but sold at March 31, 2021 auction thus documenting the complete/correct Exhibit A.
Attachments:
G.
AI-80708
Requesting acceptance and approval of the following invoices as submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct. 1 Projects:
| Project Name | Invoice Date | Invoice No. | Amount | Purchase Order |
| FM 88 WA#1(5thSt-FM1925) | 04/30/2021 | 11328558 | $159,844.75 | 795177 |
| Mile 6 (M9-M11) | 04/30/2021 | 11328552 | $4,536.12 | 779197 |
| Mile 6 (M11-SH107) | 04/30/2021 | 11328557 | $1,728.00 | 784887 |
| Mile 6 (M14½-SH107) | 04/30/2021 | 11328573 | $44,192.52 | 829916 |
Attachments:
H.
AI-80718
Precinct No. 1 CO 2017 (1351):
Requesting approval to pay the following invoices for engineering services rendered for Sunset Park Operations Facility, as submitted by project professional services provider, B2Z Engineering, LLC.:
| Project | PO | Inv. Number | Inv. Date | Inv. Amt. |
| WA#1 | 778432 | 10063 | 05/03/2021 | $3,164.78 |
| WA#2 | 789711 | 10066 | 05/03/2021 | $ 890.51 |
I.
AI-80733
Pct. #1:
Requesting to execute a Security Interest Agreement as requested by the vendor, Rush Truck Center in connection with the purchase of a Truck approved by CC 03-04-21/AI #80621.
Requesting to execute a Security Interest Agreement as requested by the vendor, Rush Truck Center in connection with the purchase of a Truck approved by CC 03-04-21/AI #80621.
Attachments:
J.
AI-80754
Pct. #4:
Approval of Work Authorization No. 3 to C-20-687-12-29, Raba-Kistner in the amount of $5,824.00 for Geo-technical Engineering Services and Construction Material Testing Services for the Pueblo de Palmas Park Project in P4.
Approval of Work Authorization No. 3 to C-20-687-12-29, Raba-Kistner in the amount of $5,824.00 for Geo-technical Engineering Services and Construction Material Testing Services for the Pueblo de Palmas Park Project in P4.
Attachments:
K.
AI-80773
Pct. #4:
Acceptance and approval of the following invoices (for processing and payment) as submitted by project engineers: L&G Engineering and GDJ Engineering for projects located in Hidalgo County Precinct No.4 and listed below:
Acceptance and approval of the following invoices (for processing and payment) as submitted by project engineers: L&G Engineering and GDJ Engineering for projects located in Hidalgo County Precinct No.4 and listed below:
| Invoice Date | P.O. Number | Vendor/Project | Invoice Number | Invoice Amount |
| 04/30/2021 | 739761 | L&G Engineering / FM1925 Wallace to 10th | 11328562 | $ 7,287.80 |
| 04/30/2021 | 808447 | L&G Engineering / Mile 5 Project Taylor to Ware Rd. | 11328564 | $32,950.79 |
| 04/30/2021 | 785987 | L&G Engineering / FM1925 Alamo Rd to Sharp Rd. | 11328563 | $66,060.00 |
| 04/30/2021 | 725312 | L&G Engineering / FM1925 WA#1 10th to McColl Rd. | 11328560 | $ 1,950.00 |
| 04/30/2021 | 785986 | L&G Engineering / FM 1925 WA#2 10th to McColl Rd. | 11328561 | $45,470.95 |
| 04/30/2021 | 728311 | L&G Engineering / FM2220 WA#1 FM676 to FM1925 | 11328549 | $11,364.51 |
| 05/03/2021 | 830599 | GDJ Engineering / Russell Road Project WA#1 | 2021-29 | $85,832.20 |
Attachments:
L.
AI-80690
Requesting approval of payment for the following invoice as submitted by B2Z Engineering for engineering services for the HCSO Memorial Wall through the current Agreement Contract# C-19-251-07-16 Work Authorization #3 (P.O. # 825083) .
| Invoice | Amount |
| 40116 | $8,839.99 |
M.
AI-80710
HC-Sheriff's Office:
Requesting approval to submit the attached credit application document required by Moore Supply Co. including authority for Hidalgo County Sheriff to execute document.
Reference Consent Agenda item 8.E.
Requesting approval to submit the attached credit application document required by Moore Supply Co. including authority for Hidalgo County Sheriff to execute document.
Reference Consent Agenda item 8.E.
Attachments:
N.
AI-80322
Sheriff's Office:
Requesting approval to enter into a six (6) month Commercial Alarm Monitoring Agreement with Superior Alarms for the activation, programming and security monitoring services of existing system located at 711 El Cibolo Rd. Edinburg, TX 78539 [Sheriff's Office evidence room], for the amount of $85.00 [activation fee] and $150.00 for the six months of security monitoring services.
Requesting approval to enter into a six (6) month Commercial Alarm Monitoring Agreement with Superior Alarms for the activation, programming and security monitoring services of existing system located at 711 El Cibolo Rd. Edinburg, TX 78539 [Sheriff's Office evidence room], for the amount of $85.00 [activation fee] and $150.00 for the six months of security monitoring services.
Attachments:
O.
AI-80695
Hidalgo County:
Consider and discuss to accept and approve the automatic extension of a one (1) year term as provided in the Letter of Engagement (LOE) with The J. Ramirez Law Firm for the continuation of the provision of services as Bond Counsel for Hidalgo County under same rates, terms, and conditions.
Consider and discuss to accept and approve the automatic extension of a one (1) year term as provided in the Letter of Engagement (LOE) with The J. Ramirez Law Firm for the continuation of the provision of services as Bond Counsel for Hidalgo County under same rates, terms, and conditions.
P.
AI-80738
Pct. #2:
Approval of Application for Payment No. 17 in the amount of $376,121.06 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E.
Approval of Application for Payment No. 17 in the amount of $376,121.06 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E.
Attachments:
Q.
AI-80745
Pct. #2:
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project (WA#2) | 04/30/21 | 11328550 | $ 2,774.36 | 778854 |
| Eldora Road Project (WA#3) | 04/30/21 | 11328551 | $101,504.44 | 821432 |
| Dicker Road Project (WA#1) | 04/30/21 | 11328553 | $ 199.23 | 762740 |
| Nolana Loop Project (WA#1) | 04/30/21 | 11328554 | $ 39,135.55 | 760468 |
| Eldora Road Project (WA#2) | 04/30/21 | 11328555 | $ 50,675.94 | 764302 |
| Nolana Loop Project (WA#2) | 04/30/21 | 11328556 | $109,431.35 | 826939 |
| Regional Linear Park Project (WA#10) | 04/30/21 | 11328567 | $ 9,135.10 | 779803 |
Attachments:
R.
AI-80692
Pct. #2:
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Regional Linear Park Project (WA#1) | 05/03/21 | 20291 | $ 5,173.92 | 790326 |
| Dicker Road Project | 05/03/21 | 20292 | $35,279.32 | 803856 |
S.
AI-80696
Pct. #3:
Requesting approval of the following invoices (for processing and payment) as submitted by contracted professional service providers, L&G Consulting Engineers Inc., and B2Z Engineering:
Requesting approval of the following invoices (for processing and payment) as submitted by contracted professional service providers, L&G Consulting Engineers Inc., and B2Z Engineering:
| Invoice No. | Date | Project | PO No. | Amount |
| 11328572 | 4-30-2021 | FM 676 (Mile 5) WA #2 | 806793 | $ 66,230.00 |
| 11328571 | 4-30-2021 | Veterans Blvd. WA #3 | 772041 | $ 900.00 |
| 30004 | 5-3-2021 | Mile 3 N. Rd. WA #1 | 823768 | $ 7,334.27 |
Attachments:
T.
AI-80687
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO # |
| L&G Consulting Engineers, Inc. | 4/30/21 | 11328569 | $12,577.44 | 827814 |
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of May, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on May 11, 2021.
Signed this 11th day of May 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of May, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on May 11, 2021.
Signed this 11th day of May 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy