CONSENT REGULAR MEETING - September 28, 2021
BE IT REMEMBERED, that on this 28th day of September A.D., 2021, there was begun and held a REGULAR MEETING of the Honorable Commissioners Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE EVERARDO "EVER" VILLARREAL HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT REGULAR COMMISSIONERS COURT September 28, 2021 2:00 P.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 18m:56s)
County Executive Officer, Valde Guerra, requested that Consent Agenda items 10.E.1 and 10.F.1 be pulled for further discussion. The Court proceeded with a vote of approval for the remaining items of the Consent Agenda.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda items 10.E.1 and 10.F.1.
Vote: 5 - 0 -Unanimously
The Court proceeded to Consent Agenda item 10.E.1 for further discussion. (Audio Reference 19m:20s)
1.
AI-82557
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-82558
Presentation of Fund Information Report
Attachments:
3.
2021 Intradepartmental transfers:
A.
AI-82631
2021 - PCT 2 RD MAINT (1200)
Attachments:
B.
AI-82649
2021 - Adult Probation - DWI (1289) LIT
Attachments:
C.
AI-82650
2021 - Adult Probation - Youthful Offender Court (1289) LIT
Attachments:
D.
AI-82635
2021 - County Judge TCA grant (1286)
Attachments:
E.
AI-82611
2021 - County Clerk (1237)
Attachments:
F.
AI-82618
2021 - District Clerk (1100)
Attachments:
G.
AI-82580
2021 - I.T. Department (1100 C.W.)
Attachments:
H.
AI-82574
2021 - Constable Pct 1 (1100)
Attachments:
I.
AI-82615
2021 - Constable Pct. 2 (1100)
J.
AI-82575
2021 - Public Defender's (1100)
Attachments:
K.
AI-82555
2021 - Facilities Management CO Wide (1100)
Attachments:
L.
AI-82556
2021 - Pct. 1 Parks (1100)
Attachments:
M.
AI-82568
2021 - Human Resources - W/C ADM (2202)
Attachments:
N.
AI-82573
2021 - Human Resources (1100)
Attachments:
O.
AI-82540
2021 - Texas A&M AgriLife Extension Service (1100)
Attachments:
4.
2021 Interdepartmental transfers:
A.
AI-82579
Pct. 1 Sanitation (1100):
Approval of interdepartmental transfer from Pct. 1 Parks, prog. 013, to Pct. 1 Sanitation, prog. 001, in the amount of $6,981.00 to fund repair & maintenance services for vehicle fleet.
Approval of interdepartmental transfer from Pct. 1 Parks, prog. 013, to Pct. 1 Sanitation, prog. 001, in the amount of $6,981.00 to fund repair & maintenance services for vehicle fleet.
Attachments:
B.
AI-82628
Pct 2 Administration (1200):
Approval of 2021 interdepartmental from Pct 2 Rd Maint to Pct 2 Adm in the amount of $1,000.00 to fund operating expenditures.
Approval of 2021 interdepartmental from Pct 2 Rd Maint to Pct 2 Adm in the amount of $1,000.00 to fund operating expenditures.
Attachments:
5.
Planning Department:
A.
AI-82582
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
WIC:
A.
AI-82638
2021 -WIC: (1292)
Requesting approval to waive the CCP Policy and Step Increase for WIC one time merit payment approved by Commissioners Court September 21, 2021 AI- 82340.
Requesting approval to waive the CCP Policy and Step Increase for WIC one time merit payment approved by Commissioners Court September 21, 2021 AI- 82340.
Attachments:
7.
Membership Dues/Certifications:
A.
AI-82562
Requesting approval to pay certification renewal application fees in the total amount of $770.00 payable to Texas Commission on Fire Protection for Marco Romero, Oscar Lopez, Ricardo Saldaña, Homero Garza, Miguel Guerra, Roberto Chavez, Eric Sanchez, and Liza Aguirre, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
Requisition# 440367.
Requisition# 440367.
Attachments:
B.
AI-82566
Requesting approval to pay 2021-2022 membership dues to the Government Finance Officer's Association in the amount of $3,050.00 (REQ #440759) for Mrs. Maria A. Duran, CPA, County Auditor, Ms. Linda C. Fong, First Asst. Auditor, Ms. Leticia Chavez, Dir. of Audit Division, Mr. Li Xuejiao, Accountant I, Ms. Deborah Fischer, Director of Accounting Div., Ms. Nereyda Gonzalez, Financial Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
C.
AI-82560
Requesting approval to pay membership fee of $135.00 to International Association of Arson Investigators for Liza Aguirre, Fire Investigator, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
Requisition# 440869.
Requisition# 440869.
8.
Urban County:
A.
AI-82577
Presentation for discussion, consideration and action including, but not limited to the following items:
1. Request permission to declare the attached list as surplus assets;
2. Requests permission to transfer the property to the County’s surplus
1. Request permission to declare the attached list as surplus assets;
2. Requests permission to transfer the property to the County’s surplus
Attachments:
9.
IT Department:
A.
AI-82651
Authorization and approval to purchase new wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
| Department: | Qty: | Employee/ID: | Description: | Monthly Service Plan: | One-time Equipment Cost: |
| Human Resources | 1 | 175129 | Ipad w/ data service | Custom 4G Unl. MB Plan w/ MBP for National Security, Public Safety, & First Responders @ $37.99/ea per month | IPad @ $359.99 |
Attachments:
B.
AI-82586
IT Department: Approval to pay 2021 annual membership dues to the Texas Association of Governmental Information Technology Managers (TAGITM) in the amount of $175.00 with authorization for County Treasurer to issue a check after auditing procedures are completed by the County Auditor (Req 441040).
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County:
1.
AI-82593
Requesting authority to utilize the first (1) year renewal for General Printing Services and Related Supplies under the same rates, terms and conditions with the following vendors:
| Scott-Merriman Inc. | C-20-018A-10-13 |
| Gateway Printing | C-20-018B-10-13 |
| Gulf Data Products | C-20-018C-10-13 |
Attachments:
2.
AI-82498
Requesting authorization to declare the items listed in Exhibit "A" as surplus and remove assets that cannot be located and are of no value from the Indigent Defense inventory list.
3.
AI-82430
Requesting approval to extend Hidalgo County's agreement with Ergon Asphalt & Emulsions, Inc. for "SS-1 Emulsified Asphalt and Delivery Services " for an additional One (1) year under same rates, terms, and conditions.
B.
Pct. #1:
1.
AI-82591
Requesting approval to purchase one (1) 2022 Chevy Silverado 3500 HD from Lake Country Chevrolet under Good Buy Cooperative in the amount of $43,828.85.
Attachments:
2.
AI-82594
Approval to purchase truck accesories and equipment from Truckers Equipment in the amount of $41,575.89.
Attachments:
C.
Pct. #4:
1.
AI-82596
Requesting approval to pay the following invoices for projects located in Precinct 4:
| Invoice Date | P.O. Number | Vendor / Project | Invoice Number | Invoice Amount |
| 01/21/2021 | 814687 | Halff Associates / Precinct 4 Flood Master Plan | 10047329 | $23,852.50 |
| 04/19/2021 | 814687 | Halff Associates / Precinct 4 Flood Master Plan | 10051079 | $15,627.50 |
| 07/15/2021 | 814687 | Halff Associates / Precinct 4 Flood Master Plan | 10055598 | $15,627.50 |
| 09/20/2021 | 829818 | Chanin Engineering / Pueblo Del Palmas Park | 20271-1 | $39,210.00 |
| 09/21/2021 | 825006 | NM Contracting / Pct.4 Maintenance building | 8 | $115,806.63 |
Attachments:
2.
AI-82389
Requesting approval of one (1) 48 month Capital Copier Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through HC's membership with DIR Cooperative for Pct. 4 Mechanic Shop.
Attachments:
D.
Co. Wide:
1.
AI-82605
Requesting authority to approve and/or ratify (whichever is applicable) for each Precinct Commissioner to sign all required documents in connection with the "Brush and Vegetative Debris Removal Services" Contracts:
- Precinct No.1 - Commissioner David L. Fuentes
- Precinct No.2 - Commissioner Eduardo "Eddie" Cantu
- Precinct No.3 - Commissioner Everardo "Ever" Villarreal
- Precinct No.4 - Commissioner Ellie Torres
E.
Constables:
1.
AI-82413
Constable Pct. #1:
Requesting approval to purchase one (1) 2021 Ford Police Interceptor through the Goodbuy contract awarded vendor Silsbee Ford in the amount of $34,134.75.
(Audio Reference 19m:20s)
Valde Guerra stated a correction to the caption, in which the amount should state $34,434.75, and not $34,134.75.
The Court proceeded with a vote of approval for Consent Agenda item 10.E.1, with the corrected amount.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Court made a UNANIMOUS vote of approval on Consent Agenda item 10.E.1.
Vote: 5 - 0 -Unanimously
The Court proceeded to Consent Agenda item 10.F.1 for further discussion. (Audio Reference 19m:46s)
Requesting approval to purchase one (1) 2021 Ford Police Interceptor through the Goodbuy contract awarded vendor Silsbee Ford in the amount of $34,134.75.
(Audio Reference 19m:20s)
Valde Guerra stated a correction to the caption, in which the amount should state $34,434.75, and not $34,134.75.
The Court proceeded with a vote of approval for Consent Agenda item 10.E.1, with the corrected amount.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Court made a UNANIMOUS vote of approval on Consent Agenda item 10.E.1.
Vote: 5 - 0 -Unanimously
The Court proceeded to Consent Agenda item 10.F.1 for further discussion. (Audio Reference 19m:46s)
F.
County Clerk:
1.
AI-82617
Requesting approval to purchase One (1) 2022 Ford Transit 350 Van from awarded vendor Silsbee through the County's membership with Goodbuy in the amount of $36,974.00, subject to 1295.
(Audio Reference 19m:46s)
Valde Guerra clarified that the Quote Price Verification and Form 1295 would be submitted to all the appropriate parties, such as, the Executive Office, Purchasing Department, and the Auditor's Office.
The Court proceeded with a vote of approval for Consent Agenda item 10.F.1, with stated clarification.
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on agenda item 10.F.1.
Vote: 5 - 0 - Unanimously
The Court proceeded back to the Regular Commissioners Court Agenda, Item 5 - Open Forum. (Audio Reference 20m:17s)
(Audio Reference 19m:46s)
Valde Guerra clarified that the Quote Price Verification and Form 1295 would be submitted to all the appropriate parties, such as, the Executive Office, Purchasing Department, and the Auditor's Office.
The Court proceeded with a vote of approval for Consent Agenda item 10.F.1, with stated clarification.
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on agenda item 10.F.1.
Vote: 5 - 0 - Unanimously
The Court proceeded back to the Regular Commissioners Court Agenda, Item 5 - Open Forum. (Audio Reference 20m:17s)
G.
County Courts:
1.
AI-82621
County Court #8:
Approval of a 24 month lease extension with the current Copier Lease Agreement for one (1) digital copier previously approved (09/25/18, AI-66821) through Hidalgo County's Participation/Membership with DIR, Contract # DIR-CPO-4435.
Approval of a 24 month lease extension with the current Copier Lease Agreement for one (1) digital copier previously approved (09/25/18, AI-66821) through Hidalgo County's Participation/Membership with DIR, Contract # DIR-CPO-4435.
| Requisition # | Months | Model | Monthly Payment |
| 00440833 | 24 | MPC4504ex | $ 220.62 |
Attachments:
H.
District Courts:
1.
AI-82481
Requesting authorization to declare the items listed in Exhibit "A" as surplus and remove assets that cannot be located and are of no value from the 370th District Court inventory list.
Attachments:
I.
Facilities Management:
1.
AI-82581
Requesting approval to submit the attached credit application required by Bert Ogden Fiesta Dealer Group including authority for Hidalgo County Facilities Management Director to sign the credit application.
Attachments:
J.
Tax Office:
1.
AI-82583
Requesting authority to enter into one(1) year Equipment Service Agreements with Copy Graphics, Inc. for the following two (2) Canon Fax Machines (Model- LC-2050P @ $204.75 (per machine/yearly) and one (1) (Canon LC-650I) @ $204.75 including authority for County Judge to sign all required documents.
K.
WIC:
1.
AI-82597
Requesting approval of acceptance of A-1 Facility Services proposal to replace the ceiling tiles at the Weslaco WIC Clinic under TIPS Cooperative agreement in the amount of $27,812,66.
Attachments:
2.
AI-82587
Approval to extend Lease of office space for the Starr County WIC Program in Rio Grande City, TX with SPI Ventures, LLP for an additional Sixty (60) days under same rates, terms, and conditions.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 28th day of September, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on September 28, 2021.
Signed this 29th day of September 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 28th day of September, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on September 28, 2021.
Signed this 29th day of September 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy