SPECIAL MEETING - October 5, 2021
BE IT REMEMBERED, that on this 5th day of October A.D., 2021, there was begun and held a SPECIAL MEETING of the Honorable Commissioners Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE EVERARDO "EVER" VILLARREAL HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS COURT October 5, 2021 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 13m:11s)
County Executive Officer, Valde Guerra, requested that Consent Agenda items 9.A.1 and 9.A.2 be pulled for further discussion. The Court proceeded with a vote of approval for the remaining Consent Agenda items.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Court made a UNANIMOUS vote of approval on the Consent Agenda, with the EXCEPTION of Consent Agenda items 9.A.1 and 9.A.2.
Vote: 5 - 0 -Unanimously
The Court proceeded to Consent Agenda items 9.A.1 and 9.A.2 for further discussion and/or action. (Audio Reference 13m:27s)
1.
AI-82665
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-82664
Presentation of Fund Information Report
Attachments:
3.
2021 Intradepartmental transfers:
A.
AI-82760
2021 - New Courthouse (1100)
Attachments:
B.
AI-82755
2021 - Pct 1 Rd. Maint (1200)
Attachments:
C.
AI-82763
2021 - Pct 2 Sanitation (1100)
Attachments:
D.
AI-82768
2021 - TxDOT-Pct 2 Eldora(Jackson-I Rd) Prj (1315)
Attachments:
E.
AI-82762
2021 - Pct 2 Parks (1100)
Attachments:
F.
AI-82761
2021 - Pct 2 CRC Las Milpas (1100)
Attachments:
G.
AI-82758
2021 - Pct 2 CRC Youth Facility (1100)
Attachments:
H.
AI-82735
2021 - Constable Pct. 2 (1100)
Attachments:
I.
AI-82695
2021 - Constable Pct.3 (1100)
Attachments:
J.
AI-82739
2021 - Constable Precinct 4 (1259)
Attachments:
K.
AI-82675
2021 - I.T. Department (1100 C.W.)
Attachments:
L.
AI-82676
2021 - CRIM DA (1100)
Attachments:
M.
AI-82686
2021 - County Judge (1100)
Attachments:
N.
AI-82692
2021 - County Judge - AEP/RGV Partnership Foundation Grant (1286)
Attachments:
O.
AI-82693
2021 - Tax Office (1100)
Attachments:
P.
AI-82671
2021 - Master Court II (1100)
Attachments:
Q.
AI-82670
2021 - Nuisance Abatement (1100)
Attachments:
R.
AI-82662
2021 - Purchasing (1100)
Attachments:
S.
AI-82660
2021 - Health & Human Services Dept. / Health Adm (1100)
Attachments:
T.
AI-82700
2021 - Health & Human Services Dept. / Clinics (1100)
Attachments:
U.
AI-82656
2021 - Health & Human Services Dept. / COVID IMM PROJECT 1 (1293)
Attachments:
4.
2021 Interdepartmental transfers:
A.
AI-82747
2021 - Colonia Streelight Pr (1100):
Approval of 2021 interdepartmental transfer from PCT1 Parks-Electricity to Colonisa Streelight Pr-Repair & Maint Srv in the amount of $4,443.00 to fund installation of Streetlamps for Los Olviares Acres UT 2 Hidalgo County Street Light Program
Approval of 2021 interdepartmental transfer from PCT1 Parks-Electricity to Colonisa Streelight Pr-Repair & Maint Srv in the amount of $4,443.00 to fund installation of Streetlamps for Los Olviares Acres UT 2 Hidalgo County Street Light Program
Attachments:
B.
AI-82694
Pct. 1 Rd. Adm.(1200):
Approval of 2021 interdepartmental transfer from Pct. 1 Rd. Maint, prog. 005, to Pct. 1 Adm., prog. 004, in the amount of $27,000.00 to fund operating expenses.
Approval of 2021 interdepartmental transfer from Pct. 1 Rd. Maint, prog. 005, to Pct. 1 Adm., prog. 004, in the amount of $27,000.00 to fund operating expenses.
Attachments:
C.
AI-82757
Pct 2 CRC San Juan (1100):
Approval of interdepartmental transfer from Pct 2 Sanitation into Pct 2 CRC San Juan in the amount of $1,600.00 to fund operating expenditures.
Approval of interdepartmental transfer from Pct 2 Sanitation into Pct 2 CRC San Juan in the amount of $1,600.00 to fund operating expenditures.
Attachments:
D.
AI-82769
CO2016-Pct 2 Regional Park (Phase II):
Approval of 2021 interdepartmental transfer from CO2016-Pct 2 Various Projects to CO2016-Pct 2 Regional Park Phase II in the amount of $47,966.12 to fund project expenditures.
Approval of 2021 interdepartmental transfer from CO2016-Pct 2 Various Projects to CO2016-Pct 2 Regional Park Phase II in the amount of $47,966.12 to fund project expenditures.
Attachments:
E.
AI-82767
Pct 2 Las Milpas Rd (10th-McColl Rd) Project (1200):
Approval of interdepartmental transfer from Pct 2 Rd Maint into Pct 2 Las Milpas Rd (10th-McColl Rd) Project in the amount of $30,000.00 to fund project expenditures.
Approval of interdepartmental transfer from Pct 2 Rd Maint into Pct 2 Las Milpas Rd (10th-McColl Rd) Project in the amount of $30,000.00 to fund project expenditures.
Attachments:
F.
AI-82765
Pct 2 Administration (1200):
Approval of 2021 interdepartmental transfer from Pct 2 Rd Maint into Pct 2 Administration in the amount of $65,448.00 to fund project and operating expenditures.
Approval of 2021 interdepartmental transfer from Pct 2 Rd Maint into Pct 2 Administration in the amount of $65,448.00 to fund project and operating expenditures.
Attachments:
G.
AI-82732
Approval of 2021 interdepartmental transfer from Pct. 4 Emergency Srv (program 187) to Pct.4 CRC Endowment (program 186) in the amount of $3,658.11 to fund electricity expenditures.
Attachments:
5.
Planning Department:
A.
AI-82699
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-82688
District Attorney's Office Check Fraud Fees Monthly Report - 2021 August
Attachments:
7.
Executive Office:
A.
AI-82721
Civil Service (1100):
Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | PO# | Amount | Purpose/Event |
| Jason's Deli | 9/29/21 | 827093 | $ 41.12 | Civil Service Commission Meeting 9/29/21 |
Attachments:
8.
Membership Dues/Certifications:
A.
AI-82734
Public Defender's (1100):
Requesting approval to pay membership dues for the Texas Criminal Defense Lawyers Association (TCDLA) for Dara C. Heller, Assistant Public Defender, in the amount of $60.00 (Req. #441602), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas Criminal Defense Lawyers Association (TCDLA) for Dara C. Heller, Assistant Public Defender, in the amount of $60.00 (Req. #441602), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Attachments:
B.
AI-82623
County Clerk:
Requesting approval to pay the 2021-2022 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2021-2022 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
9.
Budget & Management:
A.
AI-82683
1. Approval of reimbursement in the amount of $523,944.66 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/09/21 to 09/22/21.
2. Approval of wire transfer to cover claims paid.
(Audio Reference 13m:27s)
Valde Guerra stated that Commissioner Fuentes abstained from any discussion and/or action on Consent Agenda items 9.A.1 and 9.A.2.
The remaining members of the Court proceeded with a vote of approval for Consent Agenda items 9.A.1 and 9.A.2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval for Consent Agenda items 9.A.1 and 9.A.2.
Vote: 4 - 0 -Unanimously
The Court proceeded back to the Regular Commissioners Court agenda, item 5 - Open Forum (Audio Reference 13m:52s)
| 09/09-15/21 | $ 4,087.20 |
| 09/16-22/21 | $ 519,857.46 |
| TOTAL | $ 523,944.66 |
(Audio Reference 13m:27s)
Valde Guerra stated that Commissioner Fuentes abstained from any discussion and/or action on Consent Agenda items 9.A.1 and 9.A.2.
The remaining members of the Court proceeded with a vote of approval for Consent Agenda items 9.A.1 and 9.A.2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval for Consent Agenda items 9.A.1 and 9.A.2.
Vote: 4 - 0 -Unanimously
The Court proceeded back to the Regular Commissioners Court agenda, item 5 - Open Forum (Audio Reference 13m:52s)
Attachments:
B.
AI-82754
Requesting approval to pay the following invoice for professional engineering as submitted by HALFF Associates:
| Invoice # | Amount: |
| 10052985 | $2,490.00 |
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County:
1.
AI-82696
Emergency Management:
Requesting approval of the purchase of one (1) Ford Explorer Police Interceptor Utility Vehicles, with accessories in the amount of $34,116.50, through the County's membership/participation with Goodbuy Cooperative Contract #21-8F000 from Silsbee Ford.
Attachments:
2.
AI-82701
Fire Marshal:
Pursuant to TxLGC 263.152(1) approval to declare as "salvage property" the items in “Exhibit A” herein [inasmuch as items are for other causes not suitable for their intended use] and be destroyed through landfill including to remove the items from the Hidalgo County Fire Marshal inventory list.
Attachments:
3.
AI-82646
Action to amend (CC action of 08-24-2021/Ai 82033 declaring items Surplus) original Exhibit A to include one court awarded asset - Armani exchange gentleman's watch that was sold at the September 16th auction thus documenting the correct Exhibit A.
Attachments:
B.
Facilities Management:
1.
AI-82749
Requesting approval of payment for the following invoices submitted by project manager B2Z Engineering for services rendered:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Justice Center | 9/1/21 | 40138 | $ 659.87 | 783749 |
| Justice Center | 10/1/21 | 40143 | $ 3,985.66 | 783749 |
Attachments:
C.
Pct. #1:
1.
AI-82677
Approval [previous CC/R-AI#79857 on 03/23/21 & CC/C-AI#81446 on 07/13/21] to continue with rental of grapple truck up to an additional 3 months as per Schedule A-1 Monthly Equipment Rental and vendor's letter to continue month to month but in no event to exceed the statutory bid limit of $50K.
Attachments:
D.
Pct. #2:
1.
AI-82655
Requesting authority to advertise with approval of RFB 21-0709-10-27-YZV- procurement packet (i.e., specifications, legal notice draft contract. etc.,) as attached hereto for "Hauling Services for all Road Materials" including the re-advertising when/if applicable.
Attachments:
E.
Pct. #4:
1.
AI-82731
Requesting approval to pay the following invoices for projects located in Precinct 4:
| Invoice Date | P.O. Number | Vendor / Project | Invoice Number | Invoice Amount |
| 10/01/2021 | 830599 | GDJ Engineering / Russell Road Project WA#1 | 2021-77 | $25,687.40 |
| 09/27/2021 | 811836 | ERO / P4 Mechanical Shops | 2021-0175 | $ 1,690.24 |
| 10/01/2021 | 830040 | B2Z Engineering / Sunflower Park | 40147 | $ 405.89 |
| 10/01/2021 | 811749 | B2Z Engineering / Mechanical Shop | 40144 | $ 2,626.79 |
Attachments:
2.
AI-82674
Approval of account #s 50-5150-01 & 50-5252-01 for water services with the City of Edinburg (transfered to Precinct 4 by contracted vendor Synergy) for the "Linn-San Manuel Veterans Park" project located at (22200 FM Rd. 1017, Edinburg, Tx 78542).
Attachments:
F.
Budget & Management:
1.
AI-82707
Approval to exercise a one year extension as permitted in the current contract agreement C-19-149-10-08, under the same rates, terms, and conditions with Peregrine Services, Inc. for "Printing and Mailing of Post Cards (Courtesy/Scofflaw Notices)" effective October 22, 2021- thru October 21,2022.
Attachments:
2.
AI-82627
Pursuant to TxLGC 263.152(1) approval to declare an item in “Exhibit A” herein as " salvage property" [inasmuch as due to other causes has no purpose for it's original intended use] destroyed and disposed via landfill including removed from the Hidalgo County Department of Budget and Management’s inventory list.
Attachments:
G.
County Clerk:
1.
AI-82624
Pursuant to TxLGC 263.152(1) approval to declare as "salvage property" items in "Exhibit A" including authority to remove items from the County Clerk’s inventory list to be destroyed and discarded via landfill.
Attachments:
H.
Purchasing Department:
1.
AI-82626
Pursuant to Texas Local Government Code, 263.151(1), requesting approval to declare "Salvage Property" as unusable including removing the item from the Purchasing Department inventory list.
Attachments:
I.
Sheriff's Office:
1.
AI-82385
Requesting authority to exercise the first one (1) year extension under the same rates, terms and conditions with Barker Company INC, Keefe Group LLC, R & R Distributing and ICS Jail Supplies LLC for Sheriff's Office commissary Supplies.
Attachments:
J.
Co. Wide:
1.
AI-82705
Requesting authority to advertise with approval of RFB procurement packet (i.e., specifications-requirements, contract etc.,) as attached hereto for: “Purchase of Building Materials ” including the re-advertising when/if necessary.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of October, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on October 5, 2021.
Signed this 6th day of October 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of October, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on October 5, 2021.
Signed this 6th day of October 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy