SPECIAL MEETING - October 5, 2021
BE IT REMEMBERED, that on this 5th day of October A.D., 2021, there was begun and held a SPECIAL MEETING of the Honorable Board of Directors of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE EVERARDO "EVER" VILLARREAL HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS October 5, 2021 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call (Audio Reference :39s)
Commissioner Cantu called the meeting to order at 9:39 A.M.
All members of the Board were present during the roll call, with the exception of Judge Cortez and Commissioner Villarreal, who both joined the meeting at a later time.
Commissioner Cantu called the meeting to order at 9:39 A.M.
All members of the Board were present during the roll call, with the exception of Judge Cortez and Commissioner Villarreal, who both joined the meeting at a later time.
2.
Prayer (Audio Reference :55s)
General Manager of Hidalgo County Drainage District No.1, Raul Sesin, offered the prayer.
General Manager of Hidalgo County Drainage District No.1, Raul Sesin, offered the prayer.
3.
Open Forum (Audio Reference 02m:51s)
Open Forum Pariticipant, Joe Olivarez, came before the Board to express his concern on the outcome of the scores presented on agenda item 5.B.
No action was taken on agenda item 3.
Open Forum Pariticipant, Joe Olivarez, came before the Board to express his concern on the outcome of the scores presented on agenda item 5.B.
No action was taken on agenda item 3.
4.
Approval of Consent Agenda (Audio Reference 04m:35s)
Judge Cortez and Commissioner Villarreal joined the meeting.
The Board proceeded with the approval of the Consent Agenda.
See the Drainage District Consent Agenda for action taken.
Judge Cortez and Commissioner Villarreal joined the meeting.
The Board proceeded with the approval of the Consent Agenda.
See the Drainage District Consent Agenda for action taken.
5.
General Operations:
A.
AI -82766
Approval of Resolution nominating candidate(s) for Hidalgo County Appraisal District Board of Directors for 2022-2023. (Audio Reference 05m:26s)
No action was taken on agenda item 5.A.
No action was taken on agenda item 5.A.
B.
AI -82632
1. Presentation of scoring grid (for the purpose of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to the CSP No. HCDD1-21-044-09-22, "San Carlos-83rd St. - 87th St. Drainage Improvements Outfall,"
(Audio Reference 06m:15s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 5.B.1, as presented.
Vote: 5 - 0 – Unanimously
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of: Saenz Brothers, LLC, for the provision construction services for: “San Carlos - 83rd St. 87th St. Drainage Improvements Outfall." (Audio Reference 08m:07s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 5.B.2.
Vote: 5 - 0 -Unanimously
| FIRM NAME | SCORE | RANK |
| Saenz Brothers, LLC | 97.76 | |
| Go Underground, LLC | 96.67 | |
| Cornett Construction Co. | 93.95 | |
| Mor-Wil, LLC | 92.16 | |
| RDH Site & Concrete, LLC | 84.35 |
(Audio Reference 06m:15s)
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 5.B.1, as presented.
Vote: 5 - 0 – Unanimously
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of: Saenz Brothers, LLC, for the provision construction services for: “San Carlos - 83rd St. 87th St. Drainage Improvements Outfall." (Audio Reference 08m:07s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 5.B.2.
Vote: 5 - 0 -Unanimously
Attachments:
C.
AI -82681
Requesting authority to advertise and approval of RFB Packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -"Lubricants, Anti-freeze, Grease, Hydraulic Fluids and Related Products" (RFB No. HCDD1-21-041-10-27-ESZ), including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & products are still needed. (Audio Reference 08m:30s)
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 5.C.
Vote: 5 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 5.C.
Vote: 5 - 0 -Unanimously
Attachments:
D.
AI -82751
Requesting authority to advertise and approval of a Competitive Sealed Proposals packet (requirements, specifications and plans) developed by HCDD1 Engineer, Noe Saldivar, P.E., “Drainage Area Improvements for Y Drain Phase I, Tower Road between Rogers and Monte Cristo & Curry Drain and Valverde Rd Crossing” - CSP No. HCDD1-21-050-___-___-RFV, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required. (Audio Reference 08m:59s)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval on agenda item 5.D.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval on agenda item 5.D.
Vote: 5 - 0 – Unanimously
Attachments:
6.
2018 Bond Referendum Projects:
A.
AI -82710
1. Requesting approval to accept CSP response and award a negotiated Construction Contract to the highest ranked Contractor meeting all specified requirements, Mor - Wil, LLC, for CSP No. HCDD1-21-040-09-08 “Anaquitas Drain Structure (Proposed Additional (2) 10’X8’ Boxes with Gate Structures) -2018 Bond Referendum Project #08” in the amount of $1,497,200.19 , as approved for negotiations by the Board of Directors on Agenda Item No. 82485 on September 21, 2021. (Subject to Legal review and Compliance with HB1295). (Audio Reference 09m:31s)
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval on agenda item 6.A.1.
Vote: 5 - 0 – Unanimously
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor. (Audio Reference 10m:10s)
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on agenda item 6.A.2.
Vote: 5 - 0 – Unanimously
The Board proceeded to agenda item 9 - Adjournment (Audio Reference 10m:34s)
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval on agenda item 6.A.1.
Vote: 5 - 0 – Unanimously
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor. (Audio Reference 10m:10s)
On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on agenda item 6.A.2.
Vote: 5 - 0 – Unanimously
The Board proceeded to agenda item 9 - Adjournment (Audio Reference 10m:34s)
Attachments:
7.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: (Audio Reference 10m:34s)
The Board did not proceed into Closed Session.
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: (Audio Reference 10m:34s)
The Board did not proceed into Closed Session.
A.
Real Property (Tex. Gov't Code 551.072)
Reference agenda item 8.A.
Reference agenda item 8.A.
B.
Personnel Matters (Tex. Gov't. Code 551.074)
Reference agenda item 8.B.
Reference agenda item 8.B.
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
No action was taken on agenda item 7.C.
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
No action was taken on agenda item 7.C.
8.
Open Session:
The Board did not proceed to agenda item 8.
The Board did not proceed to agenda item 8.
A.
Possible Action of Real Estate Acquisition
No action was taken on agenda item 8.A.
No action was taken on agenda item 8.A.
B.
Possible Action on Pending and/or Potential Litigation
No action was taken on agenda item 8.B.
No action was taken on agenda item 8.B.
9.
Adjourn (Audio Reference 10m:47s)
The Board adjourned the meeting with a vote of approval at 9:49 A.M.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 5 - 0 -Unanimously
The Board adjourned the meeting with a vote of approval at 9:49 A.M.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval to adjourn the meeting.
Vote: 5 - 0 -Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of October, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on October 5, 2021.
Signed this 6th day of October 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of October, 2021
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on October 5, 2021.
Signed this 6th day of October 2021
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy