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Minutes for DD-REGULAR AGENDA SPECIAL MTG

SPECIAL MEETING - JULY 12, 2022

BE IT REMEMBERED, that on this 12th day of July A.D., 2022, there was begun and held a SPECIAL MEETING of the Honorable Board of Directors of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE EVERARDO "EVER" VILLARREAL

HONORABLE ELLIE TORRES
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
AGENDA
DRAINAGE DISTRICT 
BOARD OF DIRECTORS
JULY 12, 2022
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location.  Some members of the governing body and/or government officials may participate via videoconference.

Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

 
1.
 
Roll Call (Audio Reference :27s)

Judge Richard Cortez called the meeting to order at 9:30 A.M.

All members of the Board were present during the roll call, except Commissioner Torres.

Commissioner Torres joined the meeting at a later time.
 
2.
 
Prayer (Audio Reference :42s)

General Manager of Hidalgo County Drainage District No.1, Raul Sesin, offered the prayer.
 
3.
 
Open Forum (Audio Reference 02m:44s)

There were no Open Forum participants.
 
4.
 
Approval of Consent Agenda (Audio Reference 02m:44s)

The Board proceeded with the approval of the Consent Agenda.

See the Drainage District - Consent Agenda for the action taken.
 
5.
 
General Operations:
 
A.
AI -86508
1. Requesting approval to accept bids and award a Construction Contract to the lowest and best bidder meeting all specified requirements, Clore Equipment, LLC, in the amount of $967,644.25 for RFB No. HCDD1-22-030-06-29-RFV “Re-Construction of Main Floodwater Channel Weir No. 4," and as recommended by Project Engineer, ICE Engineering, LLC (subject to Legal Review and Compliance with HB1295). (Audio Reference 03m:12s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 5.A.1.

Vote: 4 - 0 -Unanimously 

2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor. (Audio Reference 03m:43s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 5.A.2.

Vote: 4 - 0 -Unanimously 
Attachments:
 
6.
 
2018 Bond Referendum Projects:
 
A.
AI -86429
1. Requesting approval to rescind action taken by the HCDD1 Board of Directors on June 28, 2022, Agenda Item 6. B. 1 & 2 (AI-86332). (Audio Reference 04m:07s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 6.A.1.

Vote: 4 - 0 -Unanimously 

2. Acceptance and approval to accept CSP response and award a negotiated Construction Contract to the highest ranked contractor meeting all specified requirements, Go Underground, LLC., CSP No. HCDD1-22-019-04-20-RFV, ''Highway 281 & FM 88 -2018 Bond Referendum Project No. 14'', in the amount of $1,247,650.00, as approved for negotiations by the Board of Directors -Agenda Item No. 85838 on 5/17/22. (Subject to Legal review and compliance with HB-1295). (Audio Reference 04m:23s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval on agenda item 6.A.2.
            
Vote: 4 - 0 – Unanimously
 
B.
AI -86510
Requesting approval to reject sole proposal received for, "FM 493 & Country Road-Phase I Subdivision Drainage Improvements-2018 Bond Referendum Project No. 12", through CSP No. HCDD1-22-032-07-06-RFV, as to attempt to encourage more vendor participation with the re-advertisement of the project. (Audio Reference 05m:09s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on agenda item 6.B.

Vote: 4 - 0 -Unanimously 
Attachments:
 
C.
AI -86528
Requesting approval to reject sole bid received for, "South I Road East Side Drainage Improvements -2018 Bond Referendum Project No. 33", through RFB No. HCDD1-22-029-06-29-ESZ, as to attempt to encourage more vendor participation with the re-advertisement of the project. (Audio Reference 05m:31s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on agenda item 6.C.

Vote: 4 - 0 -Unanimously 
 
D.
AI -86531
1. Requesting approval to accept bids and award a Construction Contract to the lowest and best bidder meeting all specified requirements, IOC Company LLC, in the amount of $399,564.30 for RFB No. HCDD1-22-028-06-29-ESZ “South I Road West Side Detention Pond Drainage Improvements, 2018 Bond Referendum Project No. 33" as recommended by Project Engineer, B2Z Engineering (subject to Legal Review and Compliance with HB1295). (Audio Reference 05m:31s)

On motion by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 6.D.1.

Vote: 4 - 0 - Unanimously
 
 2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor. (Audio Reference 06m:36s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval on agenda item 6.D.2.
            
Vote: 4 - 0 – Unanimously
 
E.
AI -86538
1. Requesting approval to accept bids and award a Construction Contract to the lowest and best bidder meeting all specified requirements, Mor-Will, LLC, in the amount of $1,748,494.00 for RFB No. HCDD1-22-033-07-06-RFV “South Lateral Drain Structure- IBWC#23AL-2018 Bond Referendum Project No. 34," and as recommended by HCDD1 Project Engineer. (subject to Legal Review and Compliance with HB1295). (Audio Reference 06m:57s)

On motion by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval on agenda item 6.E.1.

Vote: 4 - 0 – Unanimously

2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor. (Audio Reference 07m:42s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval on agenda item 6.E.2.
            
Vote: 4 - 0 – Unanimously
 
F.
AI -86533
Requesting approval of Change Order No. 5 reflecting an increase in the amount of $302,789.13, and Sixty (60) additional construction calendar days, in connection with Contract No. C-HCDD1-20-034-08-11 -"Jackson Road Drain Phase I  -2018 Bond Referendum  Project No. 16'' with RG Enterprises, LLC, dba G&G Contractors, as recommended by Project Engineer, Quintanilla, Headley & Associates. (Audio Reference 08m:25s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 6.F.

Vote: 4 - 0 -Unanimously 
Attachments:
 
G.
AI -86552
Requesting approval of closing documents for Parcel 16 E4 as it relates to Project 16 of the 2018 Drainage Bond Program - Jackson Rd Project and authority for the Chairman of the Board to execute documents, subject to final legal review. (Audio Reference 09m:18s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on agenda item 6.G.

Vote: 4 - 0 -Unanimously
Attachments:
 
H.
AI -86520
J-08 Drain - Budget 515
Requesting approval to issue payment on award to three (3) special commissioners in the amount of $2,000.00 each pertaining to condemnation proceedings for Cause No. CCD-0625-B Parcel #2 Arnulfo and Juana Gonzalez. (Audio Reference 09m:31s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on agenda item 6.H.

Vote: 4 - 0 -Unanimously
Attachments:
 
I.
AI -86522
South Main Drain - Budget 010
Requesting payment approval of Invoice No. 11 2022 RS in the amount of $2,586.41 from Hidalgo County Precinct 4 for Pay Period 11, 2022 for labor and equipment use on the South Main Drain project. (Audio Reference 09m:50s)

Commissioner Torres joined the meeting.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 6.I.

Vote: 5 - 0 -Unanimously 
Attachments:
 
J.
AI -86517
Mission Lateral - Budget 526
Requesting approval of Application for Payment No. 4 in the amount of $759,555.00 from Saenz Brothers Construction pertaining to construction contract C-HCDD1-21-027-07-27 Mission Lateral. Project Engineer: L&G Engineering PO#642757 (Audio Reference 10m:07s)

On motion by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on agenda item 6.J.

Vote: 5 - 0 – Unanimously
Attachments:
 
7.
 
2012 Bond Referendum - 2013 Bond Series:
 
A.
AI -86542
Alamo Expressway Drain Extension - Budget 320
Approval of Application for Payment No. 2 in the amount of $88,435.98 from Clore Equipment, LLC pertaining to construction contract C-HCDD1-22-001-03-08 Alamo Expressway Drain Extension. Project Engineer:Omar Anzaldua, Jr. P.E. PO#645596

(Audio Reference 10m:25s)

On motion by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on agenda item 7.A.

Vote: 5 - 0 – Unanimously

Jackson Rd. Drain - Budget 516
Approval of Application for Payment No.10 in the amount of $98,126.34 from RG Enterprises, LLC, DBA G&G Contractors, pertaining to Construction Contract C-HCDD1-20-034-08-11 Jackson Rd. Drain. Project Engineer; Quintanilla, Headley and Associates PO#640613.

(Audio Reference 10m:42s)

On motion by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on agenda item 7.A.

Vote: 5 - 0 – Unanimously
 
8.
 
General Fund:
 
A.
AI -86521
Raymondville Drain - Budget 010
Requesting payment approval of Invoice No. 11 2022 RS in the amount of $50,115.02 from Hidalgo County Precinct 4 for Pay Period 11, 2022 for labor and equipment use on the Raymondville Drain. (Audio Reference 11m:00s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval on agenda item 8.A.

Vote: 5 - 0 – Unanimously
Attachments:
 
9.
 
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:

(Audio Reference 11m:19s)

The Board did not need to proceed into closed session, and continued to agenda item 11 - Adjournment.
 
A.
 
Real Property (Tex. Gov't Code 551.072)

Reference agenda item 10.A.
 
B.
 
Personnel Matters (Tex. Gov't. Code 551.074)

Reference agenda item 10.B.
 
C.
 
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)

No action was taken on agenda item 9.C, as it was a closed session item.
 
10.
 
Open Session:

The Board did not proceed to agenda item 10 - Open Session.
 
A.
 
Possible Action of Real Estate Acquisition

No action was taken on agenda item 10.A.
 
B.
 
Possible Action on Pending and/or Potential Litigation

No action was taken on agenda item 10.B.
 
11.
 
Adjourn (Audio Reference 11m:23s)

Judge Cortez adjourned the meeting with a vote of approval at 9:42 A.M.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval to adjourn the meeting.

Vote: 5 - 0 – Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 12th day of July 2022

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Carolyn Thornton, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on July 12, 2022.

Signed this 12th day of July 2022




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County


By: ____________________________
(Seal) Carolyn Thornton, Deputy