SPECIAL MEETING - JANUARY 3, 2023
BE IT REMEMBERED, that on this 3rd day of January A.D., 2023, there was begun and held a SPECIAL MEETING of the Honorable Commissioners Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE EVERARDO "EVER" VILLARREAL HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS COURT JANUARY 3, 2023 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 09m: 03s)
County Executive Officer, Valde Guerra, requested that Consent Agenda items 8. A. 1 and 8. A. 2. be pulled for further discussion. The Court proceeded with a vote of approval for the remaining Consent Agenda items.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval for the Consent Agenda, Except for Consent Agenda items 8. A. 1. and 8. A. 2.
Vote: 5 - 0 -Unanimously
The Court proceeded to Consent Agenda items 8. A. 1. and 8. A. 2. for further discussion and approval. (Audio Reference 09m: 26s)
1.
AI-89008
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-89009
Presentation of Fund Information Report
3.
2022 Intradepartmental transfers:
A.
AI-88994
2022 - DA - HSGD - BPU (1281)
Attachments:
B.
AI-88952
2022 - PCT1 ADM (1200)
Attachments:
C.
AI-88967
2022 - Purchasing (1100)
Attachments:
4.
2023 Intradepartmental transfers:
A.
AI-89021
2023 - Pct 2 Rd Maint (1200)
B.
AI-88941
2023 - County Clerk's (1100)
Attachments:
C.
AI-88963
2023 - Emergency Management (1100)
5.
Planning Department:
A.
AI-88989
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
District Courts:
A.
AI-88927
Requesting approval of payments for the following invoices as submitted by both interpreter services, Hill & Romero and Naachiely Lopez, with authority for the County Treasurer to issue payments after review and auditing procedures are completed by County Auditor.
| Invoice No. | Date | Vendor | Reason | Amount |
| 142186 | 12-06-22 | Hill & Romero | Cancellation Fee | $250.00 |
| N/A | 12-07-22 | Naachiely Lopez | Cancellation Fee | $250.00 |
Attachments:
7.
Executive Office:
A.
AI-88959
Requesting approval to pay invoice 2018.19.09 in the amount of $51,222.34 for services rendered in connection with the Hidalgo County Services Facility and Justice Center as submitted by ROFA Architects, Inc.
Attachments:
8.
Human Resources:
A.
AI-88970
1. Approval of reimbursement in the amount of $333,761.08 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/08/2022 to 12/21/2022.
2. Approval of wire transfer to cover claims paid. (Audio Reference 09m: 26s)
Valde Guerra stated that Commissioner Fuentes abstained from any discussion and/ or action in regard to Consent Agenda items 8. A. 1. and 8. A. 2.
The remaining members of the Court proceeded with a vote of approval for Consent Agenda items 8. A. 1. and 8. A. 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Court made a UNANIMOUS vote of approval on agenda item 8. A. 1. and 8. A. 2.
Vote: 4 - 0 -Unanimously
The Court proceeded to the Regular Commissioners' Court Agenda Item 5. A. (Audio Reference 09m: 48s)
| 12/08-21/22 | $333,761.08 |
| Total: | $333,761.08 |
Valde Guerra stated that Commissioner Fuentes abstained from any discussion and/ or action in regard to Consent Agenda items 8. A. 1. and 8. A. 2.
The remaining members of the Court proceeded with a vote of approval for Consent Agenda items 8. A. 1. and 8. A. 2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Court made a UNANIMOUS vote of approval on agenda item 8. A. 1. and 8. A. 2.
Vote: 4 - 0 -Unanimously
The Court proceeded to the Regular Commissioners' Court Agenda Item 5. A. (Audio Reference 09m: 48s)
Attachments:
B.
AI-88943
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 12/1/2022 - 12/15/2022 in the amount of $41,004.72 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 12/1/2022 - 12/15/2022 in the amount of $41,004.72 and requesting approval of wire transfer.
Attachments:
9.
Membership Dues/Certifications:
A.
AI-88976
County Clerk:
Requesting approval to pay the 2023 (ASPA) American Society for Public Administration membership dues in the amount of $130.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and Annette Muñiz, Chief Deputy, in the amount of $140.00 for a combined amount of $270.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2023 (ASPA) American Society for Public Administration membership dues in the amount of $130.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and Annette Muñiz, Chief Deputy, in the amount of $140.00 for a combined amount of $270.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-88978
County Clerk:
Requesting approval to pay the 2023 (CDCAT) County & District Clerk's Association of Texas membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00 and the Affiliate membership dues for Mrs. Annette Muñiz, Chief Deputy, in the amount of $50.00 for a combined amount of $175.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2023 (CDCAT) County & District Clerk's Association of Texas membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00 and the Affiliate membership dues for Mrs. Annette Muñiz, Chief Deputy, in the amount of $50.00 for a combined amount of $175.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-88945
1. Requesting authorization to declare (worn/damaged/obsolete) assets listed on Exhibit A as salvage for disposition as discard/waste property pursuant to TX. LGC 263.151(1);
2. Requesting authorization to remove assets listed on Exhibit A from the Hidalgo County inventory.
2. Requesting authorization to remove assets listed on Exhibit A from the Hidalgo County inventory.
Attachments:
B.
County Judge's Office:
1.
AI-88973
Restatement of public purpose approved by CC [6-9-2022/AI-86155] for the County Judge's Office, Public Affairs Division, Economic Development and Emergency Management for the purchase of promotional items as listed in the attached document for FY 2023.
Attachments:
C.
Pct. #1:
1.
AI-88969
Requesting approval of payment application #33 in the amount of $547.00 submitted by Sames Engineering and Surveying for Pct. 1 Mile 6 West Road (Mile 9 to Mile 11) project.
Attachments:
2.
AI-88972
Requesting approval of payment for invoice 11022022 in the amount of $39,666.61 as submitted by Skyline Emergency Medical Services.
Attachments:
D.
Pct. #3:
1.
AI-88946
Requesting approval of invoice as submitted by the contracted project geotechnical services, MEG Engineers for Precinct 3 project.
| Invoice No. | Date | Project Name | PO NO. | Amount |
| 012229195-1 | 11/30/2022 | Schuerbach Forensic Investigation | 856686 | $9,489.20 |
Attachments:
2.
AI-88956
Approval of Payment Application No. 20 in the amount of $107,574.09 to REIM Construction Inc., for "Mile 3 N. Rd." CSJ: 0921-02-321 with contract #C-20-294-02-23, as certified for payment by project engineer B2Z Engineering.
Attachments:
E.
Pct. #4:
1.
AI-88992
Acceptance and approval of the following invoice for processing and payment:
| Invoice Date | Project | Vendor | Invoice Number | P.O. | Invoice Amount |
| 10/31/2022 | ARPA - Colonia Tejana Stormwater Project | MEG Engineers | 22-10-0018 | 850992 | $796.00 |
Attachments:
2.
AI-88988
Approval of the invoices listed below for processing and payment:
| Invoice Date | Project | Vendor | Invoice Number | P.O. | Invoice Amount |
| 12/28/2022 | Flashing Beacons | The Levy Company, Inc. | 5 | 840228 | $23,696.50 |
| 11/17/2022 | Pueblo De Palmas Park | Raba Kistner | R031769 | 839118 | $415.80 |
F.
Co. Wide:
1.
AI-88980
Requesting authority to exercise the one (1) year extension with the following vendors, under the same rates terms and conditions as provided under the current agreement for "Lubricants (Grease, Oil Hydraulic Fluids and Anti-Freeze)Products"
- Arguindegui Oil Co. II, Ltd.- C-21-135A-01-11
- Key Performance Petroleum - C-21-135B-01-11
Attachments:
2.
AI-88650
Requesting approval to exercise the final, one (1) year extension as permitted in contract C-21-142-12-14 "Lease and Service of Portable Toilets and/or Showers" with Anrige, Inc. DBA A Clean Portoco under the same rates, terms, and conditions.
G.
Constables:
1.
AI-88983
Requesting authorization for Surplus and removal of assets from Constable Precinct 1 inventory, declared “Salvage Property“ on "Exhibit A" due to items deemed obsolete that it has no value for the purpose for which it was originally intended. Pursuant to TxLGC 263.151.1
Attachments:
H.
District Attorney:
1.
AI-88974
Requesting approval of Payment Application No. 13 in the amount of $46,358.10 for the “Hidalgo County Forensic Center Generator, X-Ray and Renovations" Project submitted by contractor, Noble Texas Builders, LLC and reviewed by the project engineer, Halff and Associates, Inc.
Attachments:
I.
District Courts:
1.
AI-88979
398th DC:
Requesting approval to enter into a 48 month copier lease agreement with Xerox Corporation through Hidalgo County's membership/participation with DIR Cooperative Contract [DIR-CPO-4412].
Requesting approval to enter into a 48 month copier lease agreement with Xerox Corporation through Hidalgo County's membership/participation with DIR Cooperative Contract [DIR-CPO-4412].
| Model | Term | Monthly Payment |
| C8145H | 48-month lease | $188.75 |
Attachments:
J.
Facilities Management:
1.
AI-88998
Requesting approval of Payment Application No.14 in the amount of $138,225.00 for services rendered for the Pct.4 Justice Center as submitted by E-Con Group, LLC. as reviewed by project architect, ROFA Architects, Inc.
Attachments:
2.
AI-88962
Requesting approval of the following payment applications for Johnson Controls:
| Payment Application | Location | PO# | Amount |
| Payment Application #2 | Admin. Bldg. | 854601 | $4,320.00 |
| Payment Application #2 | Morgue | 854604 | $28,324.58 |
Attachments:
K.
Sheriff's Office:
1.
AI-88911
Requesting approval of payment for the following invoice as submitted by Herrcon for the installation of Sheriff's Office gas pumps through the current Agreement Contract# 581-19 Payment Application #1 (Final) (P.O. # 854180).
| Invoice | Amount |
| 1 | $ 61,579.64 |
Attachments:
2.
AI-88948
A. Requesting authorization to declare (worn/damaged/obsolete) assets listed on Exhibit A as salvage pursuant to TX. LGC 263.151(1);
B. Requesting authorization to destroy assets listed in Exhibit A as assets may represent a liability to Hidalgo County;
C. Requesting authorization to remove assets listed on Exhibit A from the Hidalgo County inventory.
B. Requesting authorization to destroy assets listed in Exhibit A as assets may represent a liability to Hidalgo County;
C. Requesting authorization to remove assets listed on Exhibit A from the Hidalgo County inventory.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of January, 2023
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Karina Esparza, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on January 3, 2023.
Signed this 3rd ay of January 2023
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Karina Esparza , Deputy
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of January, 2023
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Karina Esparza, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on January 3, 2023.
Signed this 3rd ay of January 2023
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Karina Esparza , Deputy