SPECIAL MEETING - MARCH 21, 2023
BE IT REMEMBERED, that on this 21st day of March A.D., 2023, there was begun and held a SPECIAL MEETING of the Honorable Commissioners Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE EVERARDO "EVER" VILLARREAL HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS COURT MARCH 21, 2023 2:00 P.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 14m:33s)
County Executive Officer, Valde Guerra, requested to pull Consent Agenda items 9.A.1 and 9.A.2 for further discussion.
The Court proceeded with a vote of approval for the remaining Consent Agenda items.
On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Board made a UNANIMOUS vote of approval for the Consent Agenda, except for Consent Agenda items 9.A.1 and 9.A.2.
Vote: 5 - 0 – Unanimously
The Court proceeded to agenda items 9.A.1 and 9.A.2 for further discussion and approval. (Audio Reference 15m:02s)
1.
AI-90022
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-90023
Presentation of Fund Information Report
Attachments:
B.
AI-90074
Approval to release the County's audited Comprehensive Annual Financial Report, Single Audit, and Management Letter for the year ended December 31, 2021.
3.
2022 Intradepartmental transfers:
A.
AI-90064
2022 - Constable Pct.1 TTBH (1285)
Attachments:
B.
AI-90130
2022 - Constable Pct. 5 TTBH-JII (1285)
Attachments:
4.
2023 Intradepartmental transfers:
A.
AI-90151
2023 - Pct 2 Ridge Rd (E Tower-1200 LF E) (1200):
Attachments:
B.
AI-90149
2023 - IT Department (1100)
Attachments:
C.
AI-90134
2023 - Texas A&M AgriLife Extension (1100)
Attachments:
D.
AI-90106
2023 - 449th District Court (1286)
E.
AI-90107
2023 - 449th District Court (1286)
Attachments:
F.
AI-90114
2023 - PCT1 Adm (1200)
Attachments:
G.
AI-90119
2023 - Pct 1 (1100)
Attachments:
H.
AI-90109
2023 - Pct 1 (1200)
Attachments:
I.
AI-90030
2023 - Jail (1100)
Attachments:
J.
AI-90060
2023 - Nuisance Abatement (1100)
Attachments:
K.
AI-90078
2023 - Facilities Management (1100)
Attachments:
L.
AI-90066
2023 - HIDTA Task Force (1291)
Attachments:
M.
AI-90056
2023 - Crim DA (1100)
Attachments:
N.
AI-89965
2023 - Human Resources (2202)
Attachments:
O.
AI-89966
2023 - Human Resources (1100)
Attachments:
P.
AI-90036
2023 - Tax Office (1100)
Attachments:
Q.
AI-90006
2023 - Constable Pct. 2 (1100)
Attachments:
R.
AI-90021
2023 - Constable Pct. 4 (1100)
Attachments:
S.
AI-90003
2023 - Health & Human Services Dept. (1293)
Attachments:
T.
AI-90097
2023 - Health & Human Services Dept. (1293)
Attachments:
5.
2023 Interdepartmental transfers:
A.
AI-90014
Approval of 2023 interdepartmental transfer from Various Pct.4 General fund Accounts (programs, 123,136,187,186) to Pct.4 Sanitation Davis (program 231) in the amount of $14,985.50.
Attachments:
6.
Planning Department:
A.
AI-90080
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-90069
1. PIPELINE AND UTILITY PERMIT
a. Applicant: North Alamo Water Supply Corporation
Legal Description: 20.00 acres out of Tract 268 Blk.131 of the west Tract Subdivision Llano Grande Grant; Proposed: T & O No. 5 Subdivision (Mile 11 North Road & Mile 4 West Road) (Pct. 1)
Location of Pipeline or Utilities: Existing 8” waterline west of Mile 4 West Road.
Proposed improvement within Right-of-Way: Three 1” dual water service lines and ¾” single water service line with a 2” PVC casing boring Mile 4 West Road.
a. Applicant: North Alamo Water Supply Corporation
Legal Description: 20.00 acres out of Tract 268 Blk.131 of the west Tract Subdivision Llano Grande Grant; Proposed: T & O No. 5 Subdivision (Mile 11 North Road & Mile 4 West Road) (Pct. 1)
Location of Pipeline or Utilities: Existing 8” waterline west of Mile 4 West Road.
Proposed improvement within Right-of-Way: Three 1” dual water service lines and ¾” single water service line with a 2” PVC casing boring Mile 4 West Road.
Attachments:
7.
Monthly Fee Reports:
A.
AI-89992
District Attorney's Office Check Fraud Fees Monthly Report - 2023 February
Attachments:
B.
AI-89983
District Clerk - Fee report for the month of February 2023 - $397,702.87
Attachments:
8.
Executive Office:
A.
AI-90019
Approval of 457 plan hardship withdrawal request for employee #153206
Attachments:
9.
Human Resources:
A.
AI-90028
1. Approval of reimbursement in the amount of $1,509,939.93 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/23/2023 to 03/08/2023.
2. Approval of wire transfer to cover claims paid.
(Audio Reference 15m:02s)
Valde Guerra stated that Commissioner Fuentes abstained from any discussion and/or action pertaining to Consent Agenda items 9.A.1 and 9.A.2.
The remaining members of the Court proceeded with a vote of approval for Consent Agenda items 9.A.1 and 9.A.2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval on Consent Agenda items 9.A.1 and 9.A.2.
Vote: 4 - 0 -Unanimously
The Court proceeded to the Regular Commissioners' Court Agenda - Item 5.A (Audio Reference 15m:30s)
| 02/23/2023 - 02/28/2023 | $766,038.80 |
| 03/01/2023 | $6,429.63 |
| 03/02/2023 - 03/08/2023 | $737,471.50 |
| TOTAL | $1,509,939.93 |
(Audio Reference 15m:02s)
Valde Guerra stated that Commissioner Fuentes abstained from any discussion and/or action pertaining to Consent Agenda items 9.A.1 and 9.A.2.
The remaining members of the Court proceeded with a vote of approval for Consent Agenda items 9.A.1 and 9.A.2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Board made a UNANIMOUS vote of approval on Consent Agenda items 9.A.1 and 9.A.2.
Vote: 4 - 0 -Unanimously
The Court proceeded to the Regular Commissioners' Court Agenda - Item 5.A (Audio Reference 15m:30s)
Attachments:
B.
AI-89950
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 02/16/2023 - 02/28/2023 in the amount of $23,227.93 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 02/16/2023 - 02/28/2023 in the amount of $23,227.93 and requesting approval of wire transfer.
Attachments:
10.
Tax Refunds:
A.
AI-90123
| NO. | ACCOUNT NUMBER | PAYER | AMOUNT |
| 1 | C8750.00.008.0005.00 | KRISTA M HOLMES | $2,543.87 |
| 2 | H3500.00.005.0004.00 | KRISTA M HOLMES | $1,956.13 |
Attachments:
11.
Membership Dues/Certifications:
A.
AI-89988
Sheriff's Department:
Requesting approval to pay 2023 Texas Chief Association membership dues (req. #469874) for Chief Deputy Mario Lopez, in the amount of $250.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay 2023 Texas Chief Association membership dues (req. #469874) for Chief Deputy Mario Lopez, in the amount of $250.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-90025
County Commissioners (1100):
Approval to pay 2023 membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay 2023 membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| VENDOR | AMOUNT | ACCT. # |
| County Judges & Commissioners Association of Texas | $ 3,744.00 | 3-1100-413-30-125-004-0-810 |
Attachments:
12.
Urban County:
A.
AI-89996
Requesting approval of one (1) applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program
Attachments:
13.
IT Department:
A.
AI-89993
Authorization and approval to purchase new cell phone service and wireless data service through the County's membership/participation with CONTRACT: DIR-TELE-CTSA-003 with VERIZON WIRELESS for the following (and as detailed in Exhibit A):
| Department: | Qty: | Description: |
| District Attorney | 1 | New Cell Service |
| Commissioner Pct. 3 | 2 | New Data Services |
| Facilities Management | 1 | New Data Service |
Attachments:
14.
Budget & Management:
A.
AI-90094
HIDTA Task Force (1291) / HIDTA Chapter 59 (1251):
Approval of the following 2023 Salary Schedule changes:
Approval of the following 2023 Salary Schedule changes:
| Action | Dept/Prg | Slot | Position Title | Grade |
| Budget Adjustment (Deletion) |
270-003 | 0016 | Criminal Research Specialist |
11 |
| 270-011 | 0045 |
B.
AI-90034
FY 2023 Texas VINE Grant Program (1283):
1. Approval to process payment for invoice #2054473619 from Appriss Insights, LLC in the amount of $7,350.79 in relation to the FY 2023 VINE Maintenance Fee for the 2nd quarter (12-1-2022 to 2-28-2023) after review, audit, and processing procedures are completed by the County Auditor.
2. Approval to submit to the Office of the Attorney General of Texas the following documents in relation to the FY 2023 Texas VINE Program for the 2nd quarter (12-1-2022 to 2-28-2023) with authority for Co. Judge to sign required documents:
1. Approval to process payment for invoice #2054473619 from Appriss Insights, LLC in the amount of $7,350.79 in relation to the FY 2023 VINE Maintenance Fee for the 2nd quarter (12-1-2022 to 2-28-2023) after review, audit, and processing procedures are completed by the County Auditor.
2. Approval to submit to the Office of the Attorney General of Texas the following documents in relation to the FY 2023 Texas VINE Program for the 2nd quarter (12-1-2022 to 2-28-2023) with authority for Co. Judge to sign required documents:
- Office of Attorney General Statewide Automated Victim Notification Services (SAVNS) Reimbursement Invoice in the amount of $7,350.79
- Texas Statewide Automated Victim Notification Service (SAVNS) Quarterly Verification of Continuing Production Record
- Invoice Certification Required by Texas Grants Management Standards
Attachments:
15.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. #1:
1.
AI-90071
Restatement of "Public Purpose" approved HCCC [1/17/2023 AI#89240] for HC Pct. #1, specifically for the purchase of a custom canopy tent with PCT 1 logo and set up fees and charges.
Attachments:
2.
AI-90086
Requesting approval of payment application #36 in the amount of $547.00 submitted by Sames Engineering and Surveying for Pct. 1 Mile 6 West Road (Mile 9 to Mile 11) project for services rendered from February 1 through 28, 2023.
Attachments:
3.
AI-90049
Requesting approval of payment for the following invoice to be processed as a claim with authority for County Treasurer to issue payment to Jaime Gonzalez for Vector Control License after the review and auditing procedures are completed by the County Auditor.
| VENDOR | INVOICE | SERVICE DATE | OBJECT CODE | AMOUNT | REQ.# |
| JAIME GONZALEZ | 6202754 | 3/10/23 | 811 | $40.00 | 470474 |
Attachments:
B.
Pct. #2:
1.
AI-90020
Requesting approval to pay the following invoices submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Cesar Chavez Rd. Project (WA#4) | 02/28/23 | 11329298 | $36,628.08 | 853336 |
| Cesar Chavez Rd. Project (WA#5) | 02/28/23 | 11329299 | $29,088.52 | 853337 |
| Eldora Rd. Project (WA#3) | 02/28/23 | 11329300 | $1,147.50 | 821432 |
| Nolana Loop Project (WA#2) | 02/28/23 | 11329305 | $1,100.00 | 826939 |
Attachments:
C.
Pct. #3:
1.
AI-89937
Approval of payment for Invoice No. 1-906878 REV in the amount $29,386.37 to KCI Engineering for Precinct 3 Highway Safety Improvement Program.
Attachments:
D.
Pct. #4:
1.
AI-90126
Requesting approval of payment for project invoice listed below:
| Invoice Date | Project | Vendor | Invoice No | P.O. Number | Invoice Amount |
| 03/15/2023 | Davis Road Citizen Collection Site | Rene Guerra& Son Hauling, LLC | 3 | 857785 | $160,901.94 |
2.
AI-90027
Requesting approval to pay the following invoices:
| Invoice Date | Project | Vendor | Invoice Number | P.O. Number | Invoice Amount |
| 03/09/2023 | Precinct 4 Pueblo Del Palmas Park | Chanin Engineering | 20271-4 | 829818 | $3,296.36 |
| 03/09/2023 | Trenton Roadway Improvements | Tedsi Infrastructure Group | 202665 | 859188 | $17,551.05 |
Attachments:
3.
AI-90015
Acceptance and approval of payment for Project Invoice listed below:
| Invoice Date | Project | Vendor | Invoice Number | P.O. Number | Invoice Amount |
| 03/06/2023 | Pueblo De Palmas Park | G&G Contractors | 3 | 847386 | $184,868.66 |
Attachments:
E.
Executive Office:
1.
AI-90007
Requesting approval of the following invoice with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | Period | PO# |
| Consor Engineers, LLC | 12/9/2022 | D210905TX.02-1 | $27,623.90 | 9/13-11/30/22 | 853655 |
F.
Co. Wide:
1.
AI-90001
Requesting approval to exercise the final one-year extension with Easy Access, Inc. for "Credit Card Payment Services" under the same rates, terms and conditions on an as needed basis (C-19-008-03-26).
Attachments:
G.
Constables:
1.
AI-90004
Constable Pct.3
Requesting approval to purchase promotional items under "Public Purpose" to include: star badge stickers. These items will be used to inform, relate progress, educate and report information to our constituents on aspects dealing with public safety and education.
Requesting approval to purchase promotional items under "Public Purpose" to include: star badge stickers. These items will be used to inform, relate progress, educate and report information to our constituents on aspects dealing with public safety and education.
H.
County Clerk:
1.
AI-90042
A. Requesting approval to ratify AI- 89816 approved on 03/07/2023 to read the correct amount of $75,447.06 to Purchase a Box Truck through Omnia Partners Cooperative Contract # 4400008468 for Hidalgo County Clerk office.
B. Requesting authority to ratify Purchase Order No.861309 dated 03/13/2023 for the Purchase of a Box Truck under the County's membership/participation with Omnia Partners Cooperative Contract # 4400008468 awarded to SAFEWARE in the amount $75,447.06.
B. Requesting authority to ratify Purchase Order No.861309 dated 03/13/2023 for the Purchase of a Box Truck under the County's membership/participation with Omnia Partners Cooperative Contract # 4400008468 awarded to SAFEWARE in the amount $75,447.06.
I.
Emergency Management:
1.
AI-89928
A. Requesting authorization for Surplus and removal of assets from inventory, declared as “Salvage Property“(pursuant to definition in TX. LGC 263.151(1) listed in "Exhibit A" contained herein as supporting documentation with no value for disposition;
B. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets being obsolete, damaged and no longer serving the purpose it was intended for.
B. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets being obsolete, damaged and no longer serving the purpose it was intended for.
Attachments:
J.
Facilities Management:
1.
AI-89926
Requesting approval of the following payment applications for Johnson Controls:
| Payment Application | Location | PO# | Amount |
| Payment Application #3 | Morgue | 857595 | $2,684.86 |
| Payment Application #2 | JP1 PL2 | 857593 | $253.62 |
| Payment Application #3 | Admin. Bldg. | 857594 | $12,492.00 |
Attachments:
K.
Health & Human Services:
1.
AI-89929
A. Requesting authorization for Surplus and removal of assets from inventory, declared as “Salvage Property“ (pursuant to definition in TX. LGC 263.151(1) listed in "Exhibit A" contained herein as supporting documentation with no value for disposition;
B. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets being obsolete, damaged and no longer serving the purpose they were intended for.
B. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets being obsolete, damaged and no longer serving the purpose they were intended for.
Attachments:
2.
AI-89995
Requesting approval to process the following invoice from B2Z Engineering Professional Construction Management Services:
| Work Authorization # | Description | PO # | Invoice # | Invoice Date | Amount |
| Work Authorization #3 | Bio/Safety Laboratory Construction Management Services | 848232 | 40203 | 03/01/2023 | $20,026.46 |
Attachments:
3.
AI-89980
Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3, Sec 52 for the purpose of outreach items in support of the Preventive Health & Health Services program, including but not limited to: Bayside 25oz Tritan Bottle with Stainless Base and Cap, Flex-N-Scoop Cutting Board, Stress Ball, Wrist Pedometer Watch for a period of 03/21/2023 to 12/31/2023.
Attachments:
4.
AI-90016
Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3, Sec. 52 for the purpose of outreach items including but not limited to: MaxGlide Tropical Pen (lime green, citrus orange, hot pink, purple, sky blue, lemon yellow), Jo Bee Neon Pencil (neon orange, neon green, neon pink, neon blue), Power Clip (translucent purple, translucent blue, translucent red) for a period of 03/21/2023 to 12/31/2023.
Attachments:
L.
J.P.'s:
1.
AI-89989
JP 4, PL 2:
Requesting authorization to remove missing/unlocated assets listed on Exhibit A, under the previous administration, from JP 4, PL2 as detailed in supporting documentation.
Requesting authorization to remove missing/unlocated assets listed on Exhibit A, under the previous administration, from JP 4, PL2 as detailed in supporting documentation.
M.
Juvenile Probation:
1.
AI-90041
Requesting authority to advertise and approval of procurement packet as attached hereto for Hidalgo County to purchase Legend (prescribed) and Non-Legend (non-prescribed) pharmaceuticals, including re-advertising if applicable (Project No. 23-0071-04-12).
Attachments:
N.
Purchasing Department:
1.
AI-90029
Requesting approval of Payment Application #1 in the amount of $233,628.79 through PO# 859091 for A-1 Facilities (Alamo Environmental) regarding the Election's Warehouse Renovation Project; with authority for Facilities Management Director Oscar Villarreal to sign all required documents.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of March 2023
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on March 21, 2023.
Signed this 22nd day of March 2023
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of March 2023
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on March 21, 2023.
Signed this 22nd day of March 2023
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy