SPECIAL MEETING - OCTOBER 3, 2023
BE IT REMEMBERED, that on this 3rd day of October A.D., 2023, there was begun and held a SPECIAL MEETING of the Honorable Commissioners Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE EVERARDO "EVER" VILLARREAL |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS COURT OCTOBER 3, 2023 10:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 12m:48s)
County Executive Officer, Valde Guerra, requested to pull consent agenda items 6.A.1 and 6.A.2 for further discussion.
The Court proceeded with a vote of approval for the remaining consent agenda items.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Court made a UNANIMOUS vote of approval for the Consent Agenda, except for consent agenda items 6.A.1 and 6.A.2.
Vote: 4 - 0 -Unanimously
The Court proceeded to agenda items 6.A.1 and 6.A.2 for further discussion. (Audio Reference 13m:06s)
1.
AI-92647
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-92648
Presentation of Fund Information Report
Attachments:
3.
2023 Intradepartmental transfers:
A.
AI-92729
2023 - Safety Division (1100)
Attachments:
B.
AI-92685
2023 - Pct. 2 Adm. (1200)
Attachments:
C.
AI-92686
2023 - 449th District Court (1100)
Attachments:
D.
AI-92692
2023- Domestic Relations Office (1100)
Attachments:
E.
AI-92709
2023 - Const Pct 2 TTBH-JII (1285)
Attachments:
F.
AI-92663
2023 - County Court at Law No. 4 (1100)
Attachments:
G.
AI-92650
2023 - Emergency Management (1100)
Attachments:
4.
2023 Interdepartmental transfers:
A.
AI-92642
Human Resources - Health Benefits (2201):
Approval of 2023 Interdepartmental Transfer from Human Resources Health Benefits (prog. 017) to Employee Wellness Program (prog. 018) in the amount of $1,200.00.
Approval of 2023 Interdepartmental Transfer from Human Resources Health Benefits (prog. 017) to Employee Wellness Program (prog. 018) in the amount of $1,200.00.
Attachments:
5.
Planning Department:
A.
AI-92691
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
B.
AI-92651
1. Reimbursement Request
a. Rio Rico Ranchettes No. 3 Subdivision- Pct. 1 (Rio Rico Developers, LLC.) (Mile 1 ½ East Road & Mile 4 North Road)
Reimbursement Request: $76,500.00 for (51 OSSF’S)
a. Rio Rico Ranchettes No. 3 Subdivision- Pct. 1 (Rio Rico Developers, LLC.) (Mile 1 ½ East Road & Mile 4 North Road)
Reimbursement Request: $76,500.00 for (51 OSSF’S)
Attachments:
C.
AI-92605
1. Reimbursement of Financial Guarantee
a. T & O No. 5 Subdivision – Pct. 1 (T & O Ranch Investments, LLC. (Mile 4 West Road & Mile 11 North Road)
Reimbursement Request: $10,500.00
b. Oakhill Ranch Ph. 1 Subdivision- Pct. 1 (Landco) (F.M. 88 & Mile 20 North Road)
Reimbursement Request: $1,000.00
c. Oakhill Ranch Ph. 2 Subdivision- Pct. 1 (J&DMC Properties, LLC.) (F.M. 88 & Mile 20 North Road)
Reimbursement Request: $1,000.00
a. T & O No. 5 Subdivision – Pct. 1 (T & O Ranch Investments, LLC. (Mile 4 West Road & Mile 11 North Road)
Reimbursement Request: $10,500.00
b. Oakhill Ranch Ph. 1 Subdivision- Pct. 1 (Landco) (F.M. 88 & Mile 20 North Road)
Reimbursement Request: $1,000.00
c. Oakhill Ranch Ph. 2 Subdivision- Pct. 1 (J&DMC Properties, LLC.) (F.M. 88 & Mile 20 North Road)
Reimbursement Request: $1,000.00
Attachments:
D.
AI-92607
1. Reimbursement of Financial Guarantee
a. Highland Manor Phase 2 Subdivision- Pct. 1 (DASC Inv., LLC.) (Mile 5 ½ West Road & Mile 11 North Road)
Reimbursement Request: $3,000.00 for (2 OSSF’S)
a. Highland Manor Phase 2 Subdivision- Pct. 1 (DASC Inv., LLC.) (Mile 5 ½ West Road & Mile 11 North Road)
Reimbursement Request: $3,000.00 for (2 OSSF’S)
Attachments:
E.
AI-92604
1. Reimbursement of Financial Guarantee
a. Tierra Wisconsin Subdivision- Pct. 1 (La Media Luna Inv., LLC.) (Wisconsin Road & Dillon Road)
Reimbursement Request: $48,000.00 for (32 OSSF’S)
a. Tierra Wisconsin Subdivision- Pct. 1 (La Media Luna Inv., LLC.) (Wisconsin Road & Dillon Road)
Reimbursement Request: $48,000.00 for (32 OSSF’S)
Attachments:
6.
Human Resources:
A.
AI-92603
1. Approval of reimbursement in the amount of $501,566.36 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/14/2023 to 09/20/2023.
2. Approval of wire transfer to cover claims paid.
(Audio Reference 13m:06s)
Valde Guerra stated that Commissioner Fuentes abstained from any discussion and/or action regarding consent agenda items 6.A.1 and 6.A.2.
The remaining members of the Court proceeded with a vote of approval for consent agenda items 6.A.1 and 6.A.2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Court made a UNANIMOUS vote of approval for consent agenda items 6.A.1 and 6.A.2.
Vote: 3 - 0 -Unanimously
The Court proceeded to the Regular Commissioner's Court Agenda - Item 5.A (Audio Reference 13m:25s)
| 09/14-20/23 | $501,566.36 |
| TOTAL | $501,566.36 |
(Audio Reference 13m:06s)
Valde Guerra stated that Commissioner Fuentes abstained from any discussion and/or action regarding consent agenda items 6.A.1 and 6.A.2.
The remaining members of the Court proceeded with a vote of approval for consent agenda items 6.A.1 and 6.A.2.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, EVERARDO “EVER” VILLARREAL, the Court made a UNANIMOUS vote of approval for consent agenda items 6.A.1 and 6.A.2.
Vote: 3 - 0 -Unanimously
The Court proceeded to the Regular Commissioner's Court Agenda - Item 5.A (Audio Reference 13m:25s)
Attachments:
7.
Membership Dues/Certifications:
A.
AI-92689
District Clerk (1100):
Requesting approval to pay the 2023 Texas District Court Alliance (TDCA) $50.00 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to pay the 2023 Texas District Court Alliance (TDCA) $50.00 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Attachments:
8.
Urban County:
A.
AI-92639
“Subject to Compliance with HB 1295”, the Urban County Program is requesting approval to purchase Equipment from Fisher Scientific Company LLC for the Hidalgo County Health Facility Project in the amount of $921.96. UCP Fiscal Year 33 (2020) CDBG-CV Other Public Services funds will be utilized.
Attachments:
B.
AI-92640
“Subject to Compliance with HB 1295”, the Urban County Program is requesting approval to purchase Equipment from Henry Schein, Inc. for the Hidalgo County Health Facility Project in the amount of $3,345.85 UCP Fiscal Year 33 (2020) CDBG-CV Other Public Services funds will be utilized.
C.
AI-92641
“Subject to Compliance with HB 1295”, the Urban County Program is requesting approval to purchase Equipment from Medline Industries LP for the Hidalgo County Health Facility Project in the amount of $3,690.00. UCP Fiscal Year 33 (2020) CDBG-CV Other Public Services funds will be utilized.
9.
IT Department:
A.
AI-92676
Authorization and approval to purchase new wireless data service through the County's membership/participation with CONTRACT: DIR-TELE-CTSA-003 with VERIZON WIRELESS for the following (and as detailed in Exhibit A):
| Department: | Qty: | Description: |
| Probate Court | 1 | New Data Service |
Attachments:
10.
Budget & Management:
A.
AI-92695
CSLFRF/ARPA - ECO DEV (1290) / CSLFRF- PBLC HLTH (1290):
Approval of the following change in funding source as listed below, effective 09/19/2023:
Approval of the following change in funding source as listed below, effective 09/19/2023:
| FROM | TO | ||||||||
| Dept/Prg. | Obj. | Slot | Position Title | G/S | Dept/Prg. | Obj. | Slot | Position Title | G/S |
| 115-101 | 113 | 0040 | Administrative Assistant IV | 10/01 | 115-345 | 113 | 0001 | Administrative Assistant IV | 10/01 |
Attachments:
B.
AI-92655
Presentation of Non-Agenda Transfers Report and approval of emergency transfers for the period of July1 to September 30, 2023
Attachments:
C.
AI-92606
Urban County - CDBG (1288) / WIC ADM (1292):
Approval of the following salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan effective as indicated:
Approval of the following salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan effective as indicated:
| FROM | TO | |||||||
| Action | Dept/Prg. | Slot | Position Title | G/S | Budget Salary | G/S | Proposed Salary | Effective Date |
| Budget Adjustment (Lateral) | 250-001 | 0027 | Coordinator II, UCP | 11/01 | $44,672.00 | 11/03 | $47,854.00 | 09/18/2023 |
| Budget Adjustment (Promotion) | 350-001 | 0222 | Custodian II | 03/04 | $26,759.00 | 03/05 | $27,696.00 | 10/02/2023 |
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. #3:
1.
AI-92677
Requesting approval to process Work Authorization No. 1 submitted by contracted project engineer, B2Z Engineering, for "La Mansion" 5K Hike & Bike Trail project in the amount of $22,193.74
Attachments:
2.
AI-92612
Approval of Payment Application No. 29 in the amount of $104,693.51 to REIM Construction Inc., for "Mile 3 N. Rd." CSJ:0921-02-321 with contract #C-20-294-02-23, as certified for payment by project engineer B2Z Engineering.
Attachments:
B.
Budget & Management:
1.
AI-92652
Requesting approval of one (1) 36-month Ricoh Copier Lease (Model P C600 #408301) with Ricoh USA, Inc. through HC's membership with DIR Cooperative Contract (DIR-CPO-4435) in the amount of $68.83 per month.
Attachments:
C.
Co. Wide:
1.
AI-92608
Requesting approval of the solicitation packet for "Laboratory Services", with authority to advertise and re-advertise if necessary (RFB 23-0352).
Attachments:
D.
District Courts:
1.
AI-92683
Requesting approval of one (1) 48-month Ricoh Copier Lease (Model IMC4510) with Ricoh USA, Inc. through HC's Membership with DIR Cooperative Contract (DIR-CPO-4435) in the amount of $195.96 per month.
Attachments:
E.
IT Department:
1.
AI-92632
Requesting approval of proposal received by Absolute Services, in the amount of $100 through open market, with authority for County Judge to sign all required documents.
Attachments:
F.
Sheriff's Office:
1.
AI-92534
Requesting approval to exercise the sixty (60) day grace period extension for the Sheriffs' Office Commissary Supplies under the same rates, terms, and conditions with the following vendors;
1) Keefe Group, LLC-C-23-0147-04-18
2) R & R Distributing-C-23-0147A-04-18
1) Keefe Group, LLC-C-23-0147-04-18
2) R & R Distributing-C-23-0147A-04-18
Attachments:
2.
AI-92518
Requesting approval to exercise the sixty (60) day grace period extension for the Sheriffs' Office Commissary Supplies under the same rates, terms and conditions with the following vendors;
1) Bob Barker Company, Inc. - C-20-231A-10-06
2) R & R Distributing - C-20-231C-10-06
1) Bob Barker Company, Inc. - C-20-231A-10-06
2) R & R Distributing - C-20-231C-10-06
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of October 2023
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on October 3, 2023.
Signed this 4th day of October 2023
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of October 2023
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Carolyn Thornton, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on October 3, 2023.
Signed this 4th day of October 2023
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Carolyn Thornton, Deputy