CONSENT REGULAR MEETING - SEPTEMBER 24, 2024
BE IT REMEMBERED, that on this 24th day of September A.D., 2024, there was begun and held a REGULAR MEETING of the Honorable Commissioners Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RICHARD F. CORTEZ HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE EVERARDO "EVER" VILLARREAL HONORABLE ELLIE TORRES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT REGULAR COMMISSIONERS COURT SEPTEMBER 24, 2024 2:00 P.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 23m:51s)
No Consent Agenda Items were pulled for further discussion.
A Public Participation Form was submitted by Fern McClaugherty for consent agenda items 9.A.3., and 9.F.2.
The Court proceeded to Consent Agenda Item 9.A.3. (Audio Reference 24m:05s)
(Audio Reference 27m:14s)
The Court proceeded with a vote of approval for the Consent Agenda.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval of the Consent Agenda, as presented.
Vote: 5 - 0 – Unanimously
The Court proceeded to the Regular Commissioner's Court Agenda Item - 5. (Audio Reference 27m:35s)
1.
AI-96473
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-96474
Presentation of Fund Information Report
3.
District Attorney's Office:
A.
AI-96779
Discussion, consideration, and action approving a one-time waiver of Section 17, Subsection E of the Hidalgo County Administrative Policy Manual, Travel Policies, Guidelines, and Procedures. This waiver is for the purposes of allowing an employee of the Hidalgo County District Attorney’s Office to travel to Washington, DC, from October 14-17, 2024, for a meeting.
4.
Human Resources:
A.
AI-96764
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 09/01/2024 - 09/15/2024 in the amount of $45,637.70 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 09/01/2024 - 09/15/2024 in the amount of $45,637.70 and requesting approval of wire transfer.
Attachments:
5.
Tax Refunds:
A.
AI-96763
| NO. | ACCOUNT NUMBER | PAYER | AMOUNT |
| 1. | E5545.00.000.0038.00 | REALEO, INC TX PROPERTIES ESCROW ACCOUNT | $2,821.06 |
| 2. | M3870.99.000.0017.05 | KEITHLY WILLIAMS SEEDS VEGETABLE SEED | $6,927.78 |
| 3. | R3117.00.000.0075.00 | CORELOGIC | $5,713.10 |
| 4. | W0100.00.030.0011.12 | REGIONS | $5,231.00 |
Attachments:
6.
Membership Dues/Certifications:
A.
AI-96776
Fire Marshal:
Requesting approval to pay Intermediate Fire Marshal Certification application in the amount of $85.00 for Eric L. Sanchez, to the Texas Commission on Fire Protection with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
Requesting approval to pay Intermediate Fire Marshal Certification application in the amount of $85.00 for Eric L. Sanchez, to the Texas Commission on Fire Protection with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
7.
Head Start:
A.
AI-96713
Approval of Monthly Reports: August 2024
1. Program Information Summary (PIS)
2. Financial and Credit Card Log
3. Enrollment - Average Daily Attendance (ADA)
4. Texas Department of Agriculture Meals/Snacks
1. Program Information Summary (PIS)
2. Financial and Credit Card Log
3. Enrollment - Average Daily Attendance (ADA)
4. Texas Department of Agriculture Meals/Snacks
Attachments:
B.
AI-96715
Approval of the 2024-2025 Training and Technical Assistance (T/TA) Plan
Attachments:
C.
AI-96717
Approval of 2023-2024 Program Information Report (PIR)
Attachments:
D.
AI-96723
Request Approval of Three (3) Applications and Certificates for Payment in the amounts of $68,207.69, $140,386.28, and $207,246.61 Submitted by NM Contracting, LLC, Pursuant to Action Taken by CC on 12.19.23 (A1-93648) for the Hidalgo County Head Start Program Outdoor Learning Environment and Discovery Classrooms as Certified by Project Architect, The Warren Group Architects, Inc.
Attachments:
E.
AI-96718
Request Approval of Two (2) Applications and Certificates for Payment for Invoice #20426 and Invoice #20437 in the Amounts of $27,335.70 and $12,302.44 for Professional Services Submitted by B2Z Engineering, Construction Management Engineer, through Contract C-21-004-09-21-AS for the Hidalgo County Head Start Program Outdoor Learning Environment and Discovery Classrooms
Attachments:
F.
AI-96721
Request Approval of Payment for Invoice #1822101-09 in the Amount of $1,742.19 for Professional Services Submitted by Laura Warren, Project Architect, The Warren Group Architects, Inc. through Contract C-21-0683-08-24 for the Hidalgo County Head Start Program Outdoor Learning Environment and Discovery Classrooms
Attachments:
G.
AI-96720
Request Approval of Payment for Two (2) Invoices #TM49792 in the amount of $2,880.00 and #TM60584 for $960.00 for Professional Services submitted by Terracon Consultants, Inc. for Geotechnical Testing Services through Contract C-21-006-11-02-AS for the Hidalgo County Head Start Program Outdoor Learning Environment and Discovery Classrooms
Attachments:
8.
Budget & Management:
A.
AI-96758
Pct 2 Rd. Maintenance (1200):
Approval of the following salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan effective as indicated:
Approval of the following salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan effective as indicated:
| FROM | TO | |||||||
| Action | Dept/Prg. | Slot | Position Title | G/S | Budgeted Salary | G/S | Proposed Salary | Effective Date |
| Budget Adjustment (Promotion) | 122-006 | 0012 | Equipment Operator III | 10/01 | $43,020.00 | 10/02 | $44,526.00 | 09/16/2024 |
Attachments:
9.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County:
1.
AI-96687
Requesting approval of Work Authorization No. 1 in the amount of $6,677.00, as submitted by Raba Kistner, Inc. through On-Call Professional Engineering Services for Geotechnical and Construction Material Testing Agreement (C-23-0498-01-09) to provide Geotechnical Engineering Services for Administration 1 Building Expansion Project.
2.
AI-96813
Discussion, consideration, and action to authorize Valde Guerra, County Executive Officer, to approve Morganti Texas, Inc. Payment Application No. 70, with authority for the County Treasure to issue payment after review and auditing procedures are completed by the County Auditor and to issue a manual check if applicable.
3.
AI-96662
A. In accordance with TLGC 263.151(2) and 263.152(a)(1)(3) requesting authorization to declare the items listed in Exhibit "A" as surplus for sale through auction and to remove assets after the auction.
B. Pursuant to TLGC 263.153, requesting authority to publish an advertisement for the auction of general merchandise.
(Audio Reference 24m:06s)
A Public Participation Form was submitted by Fern McClaugherty for Agenda Item 9.A.3., reference Agenda Item 9.F.2., for participation notes.
B. Pursuant to TLGC 263.153, requesting authority to publish an advertisement for the auction of general merchandise.
(Audio Reference 24m:06s)
A Public Participation Form was submitted by Fern McClaugherty for Agenda Item 9.A.3., reference Agenda Item 9.F.2., for participation notes.
Attachments:
B.
Pct. #1:
1.
AI-96761
Requesting acceptance and approval of Amendment No. 1 to Precinct No. 1 Professional Surveying Services Agreement for "[ARPA-21-121-037] Surveying Services - Hidalgo County Precinct 1 Hike & Bike Trail" (C-24-0104-04-30) between HC and S2 Engineering, PLLC, to include additional ARPA language, a ARPA Contract Addendum, and the corrected cost proposal.
Attachments:
2.
AI-96716
Requesting authority to exercise the final one (1) year extension with HC Emergency Services District No. 2 for "Temporary Emergency Medical Services" (C-22-0659-11-10) under the same rates, terms and conditions.
Attachments:
3.
AI-96774
Requesting authority to ratify AI-96482, approved by HCCC on 09/03/2024, to reflect the correct truck year model for one (1) Hino XL Dump Truck from "2024" to "2025".
Attachments:
C.
Pct. #2:
1.
AI-96817
A. Requesting authority to ratify agenda item 96414 approved by Hidalgo County Commissioners' Court on 08/20/2024, to reflect the corrected total bid amount;
B. Requesting acceptance and approval to execute Amendment No. 1 between Hidalgo County and Texas Cordia Construction, LLC, to Construction Contract Agreement (C-24-0098-08-20) for Nolana Loop Project (FM1426-FM907) to reflect the corrected total bid amount.
B. Requesting acceptance and approval to execute Amendment No. 1 between Hidalgo County and Texas Cordia Construction, LLC, to Construction Contract Agreement (C-24-0098-08-20) for Nolana Loop Project (FM1426-FM907) to reflect the corrected total bid amount.
2.
AI-96803
Requesting approval of Supplemental Agreement No. 1 between Hidalgo County and B2Z Engineering, LLC, for the Recreational Trails Connectivity Project (C-21-0944-02-08), to reflect additional contract rates.
D.
Emergency Management:
1.
AI-96802
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(4): a personal or professional services;
B. Requesting approval to award peer review professional services to WGI, Inc. for the "(ARPA-22-110-078) Emergency Management Facility Project", with an increase of $5,000.00; with the authority to issue a Notice to Proceed.
B. Requesting approval to award peer review professional services to WGI, Inc. for the "(ARPA-22-110-078) Emergency Management Facility Project", with an increase of $5,000.00; with the authority to issue a Notice to Proceed.
Attachments:
E.
Facilities Management:
1.
AI-96785
A. Requesting acceptance and approval to execute Amendment No. 1 between HC and B2Z Engineering, LLC, to the On-Call Professional Engineering Services Agreement (C-23-0416-10-31) for projects within Pct. 2 to include the firm's updated contract rates.
B. Pursuant to approval of Amendment No. 1 to the Pct. 2 On-Call Professional Engineering Services Agreement (C-23-0416-10-31), requesting approval of Work Authorization No. 2, with an estimated cost of $ 7,648.59 as submitted by B2Z Engineering, PLLC, for Geotechnical and Construction Material Testing, including soil/rock, foundation studies, and other miscellaneous field services.
B. Pursuant to approval of Amendment No. 1 to the Pct. 2 On-Call Professional Engineering Services Agreement (C-23-0416-10-31), requesting approval of Work Authorization No. 2, with an estimated cost of $ 7,648.59 as submitted by B2Z Engineering, PLLC, for Geotechnical and Construction Material Testing, including soil/rock, foundation studies, and other miscellaneous field services.
Attachments:
2.
AI-96782
A. Requesting approval of Work Authorization No. 1 with an estimated cost of $15,716.48 as submitted by B2Z Engineering, LLC, through Hidalgo County's On-Call Professional Engineering Services Agreement (C-23-0416-10-31) for projects within Precinct 2 to provide Construction Contract Management Services and MEP Engineering Services.
B. Pursuant to Article 22 of the On-Call Professional Engineering Services Agreement with B2Z Engineering, LLC, requesting authority to engage subcontractor Ethos Engineering, LLC.
B. Pursuant to Article 22 of the On-Call Professional Engineering Services Agreement with B2Z Engineering, LLC, requesting authority to engage subcontractor Ethos Engineering, LLC.
F.
Health & Human Services:
1.
AI-96780
Requesting approval to pay the following invoice for construction material testing services as submitted by B2Z Engineering in connection with the El Paraiso project.
| Work Authorization # | PO # | Invoice # | Invoice Date | Amount |
| 2 | 872577 | 30061 | 9/17/2024 | $19,046.32 |
Attachments:
2.
AI-96653
Requesting approval for the Health & Human Services Department to purchase gift cards at H.E.B as approved by the Texas Department of State Health Services (grantor agency) to promote treatment compliance for Tuberculosis Program patients. The purchase would involve the use of the County's credit card as purchase orders are not accepted. (Audio Reference 24m:07s)
Participant Fern McClaugherty came before the Court to request clarification of Agenda Items 9.A.3. and 9.F.2. Ms. McClaugherty requested their value and how the County obtained the auction items. Mr. Valde Guerra stated that the items were seized or acquired over time and that he did not have the exact value of the objects. Furthermore, Ms. McClaugherty questioned if the County is now paying for the TB vaccinations for Hidalgo County Residents. Mr. Valded Guerra responded that this was done through a grant program.
Commissioner Eduardo "Eddie" Cantu joined the meeting at this time.
The Court proceeded to approve the Consent Agenda. (Audio Reference 27m:13s)
Participant Fern McClaugherty came before the Court to request clarification of Agenda Items 9.A.3. and 9.F.2. Ms. McClaugherty requested their value and how the County obtained the auction items. Mr. Valde Guerra stated that the items were seized or acquired over time and that he did not have the exact value of the objects. Furthermore, Ms. McClaugherty questioned if the County is now paying for the TB vaccinations for Hidalgo County Residents. Mr. Valded Guerra responded that this was done through a grant program.
Commissioner Eduardo "Eddie" Cantu joined the meeting at this time.
The Court proceeded to approve the Consent Agenda. (Audio Reference 27m:13s)
Attachments:
G.
Human Resources:
1.
AI-96777
Requesting approval to enter into a twelve (12) month software license agreement for one (1) user license with Kahoot! in the total amount of $354.00
Attachments:
H.
Sheriff's Office:
1.
AI-96709
Requesting approval of the solicitation packet for Lobby/Intake Kiosks & Deposit/Release Services" (RFP 24-0207) with authority to advertise and re-advertise if necessary.
Attachments:
I.
WIC:
1.
AI-96624
Requesting authority to exercise the fourth one (1) year contract extension with Julcar, LLC for "Lease of Office Space for Lactation Center - McAllen WIC Program" (C-21-395-06-15) under the same rates, terms and conditions.
Attachments:
2.
AI-96618
Requesting authority to exercise the fourth one (1) year contract extension with Julcar, LLC for the "Lease of Office Space - McAllen WIC Program" (C-21-012-06-15) under the same rates, terms and conditions.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 24th day of September, 2024
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Daniela E. Garza, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on September 24, 2024.
Signed this 25th day of September, 2024
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Daniela E. Garza, Deputy
Court, the meetings of the Commissioners Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 24th day of September, 2024
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Daniela E. Garza, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners Court held on September 24, 2024.
Signed this 25th day of September, 2024
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
of the Commissioners Court of
Hidalgo County
By: ____________________________
(Seal) Daniela E. Garza, Deputy