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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING September 5, 2006 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Member, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Packet Information
Attachments:
2.
3.
4.
5.
6.
7.
A.
Approval of Interlocal Agreement with the Weslaco Economic Development Corporation
B.
Approval of budget appropriation - $ 52,551.00 for JAIBG Grant
8.
A.
Jorge & Isela Meza Subdivision - Pct. 4 (Jorge Meza)
B.
Discussion and possible action on residential subdivisions located within La Joya Water Supply Corporation CCN Area:
Ellis No. 4 Subdivision - Pct. 3 (Gilbert Ellis)
9.
A.
AI-51
Approval of Resolution in support of the application submitted to the Texas Racing Commission by Valle de los Tesoros for a Class II Horse Race Track in Hidalgo County
10.
AI-22
Presentation, discussion and approval of Work-Site Agreement (Good Samaritan Community Services GET2WORK Project) Funded by WorkFORCE Solutions
Attachments:
11.
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
12.
A.
Public Hearing concerning a proposed Budget and Program Amendment for Pct. No. 2. The proposed amendment will allow for fund transfers for the continuation of the development of three (3) parks throughout Pct. 2. The proposed amendment affects funding from Program Year 18 (2005)
B.
Approval of a Budget/Program Amendment for Hidalgo County Pct. 2 using UC Year 18 (2005) funding for Parks, Recreational Facilities totaling $ 25,987.92
C.
Requesting approval of a budget and program amendment for the City of Alton utilizing UCP funding from Years 17 & 18 (2004 and 2005). The City of Alton will appropriate funds in the amount of $ 66,189.27 and create a new line item for street improvements
D.
Approval of Budget and Program Amendment for the City of La Villa Urban County Program Year 18 (2005) to increase funding for street improvements and water/sewer improvement in the city
E.
Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024(a) for professional services with J.E. Saenz & Associates, Inc. in connection with the plans/specifications for sewer improvements at Colonia Country View in Precinct No. 4
F.
Approval of professional engineering services contract with J.E. Saenz & Associates, Inc. for the plans/specifications for sewer improvements at Colonia Country View in Precinct No. 4
13.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Status of renovations of administration building
B.
Status of other ongoing county owned building construction, renovation repair projects
C.
Report of unanticipated, or emergency situation occuring since last agenda meeting
14.
A.
Agenda Item 52 has been deleted. Please remove this line from the agenda.
15.
A.
AI-21
Discussion, consideration and/or action, including, but not limited to the following items:
1. Hidalgo County Jail:
- Total inmate population: _________
- Physical Count: ___________
- Males (in house): ________
- Out of County Facility:___________
- Females (in house):______________
- La Villa:_______
- Brooks Co.:____________
- Federal:________
- Prisoners :_______________
- Frio :__________
- Other:(n/c)____
- Adj./Sentenced to TDC: _________
- Paper Ready TDC:___________
- Over 45 days:________
- Pending Paperwork/Crts. :_________
- Pending Charges/Courts:___________
2. Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3. New Adult Detention Facility and Law Enforcement Center Project
4. Detention Facility Law Enforcement Center Design-Build Contract with including action regarding Landmark Application for Payment, final punch list and release of retainage
5. Construction of additional pod(s)
6. Selection and engagement of an architect for the construction of additional pod(s).
B.
AI-27
Presentation for discussion, consideration and action including, but not limited to, the following items in connection with the County-owned building and property, fka, the Kmart Property:
1) General status report by project architect (when necessary) or purchasing department
2) Other related items
Presentation for discussion, consideration and action including, but not limited to, the following items in connection with the construction of a new facility to house the Hidalgo County Adult Probation Dept.:
1) General status report by project architect (when necessary) or purchasing department
2) Requesting approval of Change Order No. 2 (Bullet Guard WIndows and Walls) in connection with the "Construction of the New Adult Probation Facility" for the amount of $ 44,222.00 (to be funded thru the contingency fund allowance) from the contracted vendor, Descon Construction, L.P. and as recommended by project architect, RIke Odgen Figueroa Allex Architects and with authority for County Judge to execute document #C-05-026-10-26
3) Other Related Items.
C.
AI-25
Presentation for discussion, consideration and action including, but not limited to, the following items in connection with the construction of the new Hon. Mario E. Ramirez, Jr. Juvenile Detention Facility:
1) General status report by project architect (when necessary) or purchasing department
2) Status of pending payment requests
3) Other related issues
D.
AI-44
Presentation for consideration, discussion, acceptance and approval of Fleet Fueling System Application ( with ORIGINAL to be forwarded to Arguindegui Oil Co. II, Ltd.) as submitted by Hidalgo County Health Department and detailing the holders and users under awarded contract for:Gasoline, On & Off Highway Diesel Fuel.
E.
AI-26
Requesting approval to exercise the sixty (60) day grace period extension (as provided under the current contract) for: C-05-125-06-21-Bio Hazardous Waste Disposal Services with Enviro Tech Carriers, Inc., so as to have no lapse in service while bid process is completed with authority to advertise including approval of draft specifications as attached hereto for: Bid No. 2006-278-09-27-Bio Hazardous Waste Disposal Services.
Attachments:
F.
Agenda Item 43 has been deleted. Please remove this line from the agenda.
G.
Agenda Item 47 has been deleted. Please remove this line from the agenda.
H.
Agenda Item 46 has been deleted. Please remove this line from the agenda.
I.
AI-41
Requesting authority to advertise and approval of specifications for: RFP-Hidalgo County-Time Clock (Equipment and Installation). Note: Must be compatible with Hidalgo County's current proprietary Time and Attendance Application.
Attachments:
J.
AI-37
Requesting approval to exercise the sixty (60) day grace period extension (as provided under the currentl contract) for: Lease Contract-03-201-09-02-Lease Of Office Space For Department Of Public Safety (DPS) in the City Of Weslao with Siesta Village, Inc., so as to have no lapse in service while bid process is completed with authority to advertise including approval of draft specifications as attached hereto for: Bid No. 2006-272-09-27-Lease Of Office Space For Department Of Public Safety (DPS) In The City Of Weslaco.
Attachments:
K.
AI-29
Requesting authority to re-advertise for "Lease of Office Space for Hidalgo County JP Precinct 2 Place 2" project due to no bids received.(Bid No.06-342-ROL)
L.
AI-30
Requesting authority to exercise the additional sixty (60) days grace period extension (as provided under current contract) for "Lease of Office Space in the City of Pharr," for the Hidalgo County Justice of the Peace Pct. 2, Pl 2, under the same rates, terms and conditions with Rosa E. Trevino.
Attachments:
M.
AI-35
Requesting approval to exercise the sixty (60) day grace period extension (as provided under the current contract) for: C-04-172-10-26-Hidalgo County-Mats, Dust Mops & Shop Rags-Janitorial Services with Unifirst Corporation, so as to have no lapse in service while bid process is completed with authority to advertise including the approval of draft specifications as attached hereto for: Bid No. 2006-266-09-27-Hidalgo County-Mats, Dust Mops & Shop Rags-Janitorial Services.
N.
AI-10
Requesting authority to advertise for RFQ/P: "Qualified Interpreting Services".
Attachments:
O.
AI-14
Requesting authority to exercise the additional one year extension as provided in current contract for "Provision of Arbitrage Calculation Services" for Hidalgo County, under the same rates, terms and conditions with Ernst & Young LLP. C#04-157-11-09
Attachments:
P.
1.
AI-38
Requesting approval of a "Professional Engineering Service" contract with the No.1 ranked firm, TEDSI INFRASTRUCTURE GROUP for GENERAL ENGINEERING SERVICES FOR ENVIRONMENTAL ASSESSMENTS, FEASABILITY STUDIES, PRELIMINARY ENGINEERING, FINAL DESIGN (PS&E), CONSTRUCTION PHASE SERVICES AND R.O.W. MAPPING FOR VARIOUS ROADWAY DRAINAGE INFRASTRUCTURE AND VARIOUS FIELD DATA COLLECTION SERVICES FOR R & B and CIP PROJECTS for HIDALGO COUNTY PCT. 1
2.
AI-31
Presentation for discussion, consideration, acceptance and approval of Payment Application #3 in the amount of $112,544.20 submitted by IOC COMPANY, LLC. in connection with contract # C-CAP-06-001-02-28-Road Construction of: "CAPISALLO PARK SUBDIVISION(S)" and as recommeded by project engineer, TEDSI Infrastructure Group.
Attachments:
3.
AI-60
I. Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with a proposed fee of $ 50,000.00) with TEDSI Infrastructure Group to provide engineering services to Hidalgo County Precinct No. 1 in connection with Contract No. C-06-313-09-05 for: "Feasibility Studies for Five(5)Roadways within the Jurisdiction of Pct. 1, City of Weslaco and Hidalgo County D.D. #1"
II. Presentation for consideration, discussion acceptance and approval of Work Authorization #2 (with a proposed fee of $ 31,594.36) with TEDSI Infrastructure Group to provide engineering services to Hidalgo County Precinct No. 1 in connection with Contract No. C-06-313-09-05 to: "Provide Flagging of West R.O.W. for Precinct No. 1 force labor construction on Mile 6 West from Mile 9 North to Mile 11 North"
III. Presentation for consideration, discussion acceptance and approval of Work Authorization #3 (with a proposed fee of $ 5,810.98) with TEDSI Infrastructure Group to provide engineering services to Hidalgo County Precinct No. 1 in connection with Contract No. C-06-313-09-05 for: "Provide Flagging of West R.O.W. for Precinct No. 1 force labor construction of Tropical Farms Colonia, under Round I Texas Department of Transportation Border Colonias Access funded projects for Precinct No. 1"
4.
AI-18
Requesting approval of CHANGE ORDER NO. 1 - (NET INCREASE) in the amount of $ 21,152.54 in connection with: CONTRACT #. C-CAP-06-001-02-28-"ROAD AND DRAINAGE CONSTRUCTION OF CAPASILLO PARK SUBDIVISION awarded to I.O.C. COMPANY, LLC as submitted and recommended by project engineer TEDSI INFRASTRUCTURE GROUP.
Q.
1.
AI-24
Presentation for discussion, consideration, acceptance, and approval of Request for Payment: 1) Invoice No. 2073 in the amount of $438.02 (Anaya Rd) 2)
Invoice No. 2074 in the amount of $35,632.63 (N. San Juan Park) 3)
Invoice No. 2075 in the amount of $53,900.00 (Nolana Loop) from R. Gutierrez Engineering Corporation,
contracted engineer for Precinct No. 2, "Anaya Rd North San Juan Park Nolana Loop" with authority for Auditor to issue payment after review, audit and processing procedures completed .C-02-137-06-04 & C-03-167-06-03
Attachments:
R.
1.
AI-15
Acceptance and approval of invoice # 425551/02/xv dated August 18, 2006in the amount of $10,262.75 as submitted by Dannenbaum Environmental Corporation in connection for the continuation of the Hidalgo County Landfill Project-Assistance to the Legal Team to Obtain Approval of Eyhorn Subdivisions No. 1 and 2 from the Texas Railroad Commission.
Attachments:
2.
AI-16
Presentation for discussion, consideration and approval to execute a professional engineering services contract with Javier Hinojosa Engineering for "Paula Drive & Drainage Improvements" for Precinct No. 3 as approved for negotiations on CC 05/23/06.
Attachments:
S.
1.
AI-58
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0604 in the amount of $23,214.10 submitted by Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-217-07-18 (PO # 570727) for Various R&B and CIP Projects Ferguson Road (from Valverde Road to Billman Road)
Attachments:
2.
AI-17
Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 20 ENG 880 in the amount of $ 14,450.00 from J. E. Saenz & Associates, Inc. in connection with Contract No. C-00-057-02-01- ?Landfill, Closure and CAP Construction, Phase II C? for Precinct No. 4.
Attachments:
3.
AI-36
I. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267500 in the amount of $ 1,000.00 from TEDSI Infrastructure Group,Inc. in connection with Contract No. C-03-270-19-02- ?TRAFFIC ENGINEERING SERVICES"(INTERSECTION OF CESAR CHAVEZ & MILE 17 ROAD)for Precinct No. 4 :
II. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267501 in the amount of $ 4,250.00 from TEDSI Infrastructure Group,Inc. in connection with Contract No. C-03-270-19-02- ?TRAFFIC ENGINEERING SERVICES"(VARIOUS TRAFFICE STUDIES) for Precinct No. 4.:
III. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267502 in the amount of $ 2,500.00 from TEDSI Infrastructure Group,Inc. in connection with Contract No. C-03-270-19-02- ?TRAFFIC ENGINEERING SERVICES"(TEXMEX, 84TH THRU 87TH, SAN CARLOS)for Precinct No. 4.
T.
1.
AI-55
Requesting authority to advertise and approval of draft specifications for "Disposition of Shoup Lever Voting Machines".
U.
AI-56
Requesting authority to advertise the project for "Polygraph Exams and Related Services".
Attachments:
V.
AI-63
Presentation for discussion, consideration and approval of the final negotiated contract for the "RFSP/Q-Professional Consulting Services for Grant Application Submission Under The U.S.Departemtn of Commerce Economic Development Corporation in connection with Preparing an Economic Development Administration Planning Grant for Hidalgo County", with Border Visions Consulting Group L.L.C.
W.
1.
AI-59
Requesting approval of a correction to the renewal term of the contract with Border Visions to reflect a two (2) year term ( as provided under the Current Agreement) and not the one (1) year as approved on Commissioners'Court August 29, 2006.
Attachments:
2.
AI-40
Presentation for discussion, consideration and approval to execute a professional engineering services contract with L & G Engineering for "Professional Engineering Services-Construction Materials Testing for Sally Port Project", for Hidalgo County as approved for negotiations on CC 08/22/06
3.
AI-33
Recommending bid award and approval of contract (subject to legal review) to the lowest bidder meeting all specifications as attached hereto for: "Hidalgo County CRS-2(Cationic Rapid Setting) Emulsified Asphalt"-RFB (to include all funding sources i.e. R&B,CIP, and CAP) (2006-300-08-30-MSS).
X.
1.
Requesting approval of Agreement for "Online Research Services" with West Group and authority for County Judge to execute agreement
Y.
AI-28
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following applicable items necessary in anticipation of real property/real estate acquisition(s), fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policy services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s).
16.
AI-12
Precinct #3:
A. REQUESTING APPROVAL TO INCREASE SLOT#'S (SEE BELOW), DUE TO ADDITIONAL DUTIES.
Road & Bridge Department--
#005-032 (Maintenance I), from $18,122.00 to $20,800.00
#005-052,005-053,and 005-054 (Maintenance I) from $17,999.73 to $20,800.00 and
Sanitation--
#001-002 (Heavy Equip. Oper. III) from $18,485.50 to $20,800.00
#001-010 (Maintenace I) from $18,485.57 to $20,800.00
B. Approval of revised salary schedule.
Attachments:
17.
A.
Request authorization to name county dedicated road located within Hidalgo County Pct. #4 as follows:
M. Davila Sr. Rd.
B.
Request authorization to supply a trash container (bin) for community clean up, as per resident request
location: Kenyon Rd, south of Schunior
18.
A.
Discussion and action on acceptance of settlement offer of $ 4,249.51 made by Hawkeye Insurance Services, Inc. for a wrecked vehicle -- the vehicle will be retained salvage by the Constable Pct. 3
19.
A.
Consideration and approval for Hidalgo County Emergency Management Department to apply for the 2006 Homeland Security Project Grant
20.
A.
1.
Dicussion, consideration and action to create slot #002 Chief Administrator and set salary
2.
Approval of revised salary schedule
B.
1.
2.
Co. Wide Adm. Cont. to PBX - $ 12,000.00 (telephone)
3.
Co. Wide Adm. Cont. to Arbitrage Calc. - $ 1,500.00
4.
General Litigation to Insurance Judgments/Damages - $ 12,255.69
C.
1.
Co. Wide Adm. to ROW Dept. - $ 96,240.46
2.
General Litigation to P/U Rds. Judgments/Damages - $ 20,272.16
D.
1.
Discussion, consideration and approval to accept Task Force on Indigent Defense Statement of Grant Award - FY 2007 Discretionary Grant in the amount of $ 292,109.00 with a local match of $ 194,739.00
2.
Authority for County Judge to sign the required document: Task Force on Indigent Defense Statement of Grant Award - FY 2007 Discretionary Grant
3.
Request approval to appropriate Task Force on Indigent Defense Statement of Grant Award - FY 2007 Discretionary Grant and Local Cash Match Totaling - $ 486,848.00
4.
Approval of salary schedule
21.
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Jose Luis Ramirez and Rosemary Ramirez, each individually vs. John Deere Company, et.al
22.
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Jose Luis Ramirez and Rosemary Ramirez, each individually vs. John Deere Company, et.al
23.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.