| ITEM #: 17. DATE: 04/18/2022 AI #:795 |
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CITY COUNCIL ACTION REPORT
| SUBJECT: | CONSTRUCTION PHASE SERVICES AWARD FOR PROJECT 35003 - POLICE BUILDING PHASE II |
| STAFF PRESENTER(S): | Santiago Rodriguez, Chief of Police |
SUMMARY
This action authorizes the expenditure of funds up to $17,792,761 for all remaining fees, construction services, equipment, art, site improvements and associated activities for the remaining scope of phase II of the Police Operations Building.
Recommendation
Approve expenditure of funds up to $17,792,761 for construction services, equipment, art, site improvements and associated activities for the remaining scope of phase II of the Police Operations Building. (Santiago Rodriguez, Chief of Police)
FISCAL IMPACT
The Police Operations Building total project budget is included in the FY2022-26 CIP in the amount of $22,435,600. This amount includes all fees and costs for the design, construction, equipping, and completion of the Police Operations Building. The remaining budget available for authorization reflects City Council authorization for expenditures to vendors that exceed $500,000. Expenditures not requiring Council authorization, such as design and pre-construction services, have been incurred. With this authorization, expenditures will not exceed the $22,435,600 Total Project Budget.
| Previous Expenditure Authorizations | |
| Invoice to Swan Architects for Program Revision on 6/21/21 | $ (43,978) |
| Invoice to Architekton, Inc for Pre-Construction Services on 6/30/21 | $ (43,263) |
| Council Approved GMP#1 Long Lead Construction Materials on 2/7/22 | $ (4,295,170) |
| Council Approved Construction Administration Services on 2/7/22 | $ (260,428) |
| Total Previous Authorizations | $ (4,642,839) |
| Remaining Budget Available for Authorization | $17,792,761 |
BACKGROUND AND PREVIOUS ACTIONS
Per City of Goodyear Resolution No. 08-1255, all expenditures of budgeted funds in excess of $500,000 must obtain Council approval. The city has developed and approved a Capital Improvement Program for FY2022 through FY2026. The Police Operations Building, Phase II is planned for design and construction per this plan.
Phase I of the police operations center was included as a project in the FY2015 CIP with the Phase II expansion identified for completion in FY2024. Phase I of the Police Operations Center was completed in December 2016, and the building opened for use in January 2017. An initial Program and Concept Study for Phase II was completed on 3/27/2019, and a program update to revisit space usage due to changing administrative needs and departmental growth was completed on 4/23/21.
A Construction Manager at Risk (CMAR) delivery method was chosen for the project, which entailed procuring design and construction services separately. The design phase of the project began in May 2021.
Phase I of the police operations center was included as a project in the FY2015 CIP with the Phase II expansion identified for completion in FY2024. Phase I of the Police Operations Center was completed in December 2016, and the building opened for use in January 2017. An initial Program and Concept Study for Phase II was completed on 3/27/2019, and a program update to revisit space usage due to changing administrative needs and departmental growth was completed on 4/23/21.
A Construction Manager at Risk (CMAR) delivery method was chosen for the project, which entailed procuring design and construction services separately. The design phase of the project began in May 2021.
STAFF ANALYSIS
The construction of Police Operations Building Phase II will complete the build out of the facility. The completion of this project will result in the relocation of staff from Police Administration, prepare for future departmental growth and allow for police administrative functions to be housed under one roof.
On July 7, 2021, after a formal solicitation process, CORE Construction entered into a contract to construct the Police Operations Building Phase II. The Construction Manager at Risk (CMAR) method includes a commitment by the Construction Manager (CM) to deliver the project within a Guaranteed Maximum Price (GMP) which is based on the construction documents and specifications at the time of the GMP, plus any reasonably inferred items or tasks. As part of the CMAR team, Architekton, through a formal procurement, was selected to provide architectural design and construction administration. During the initial project scoping and programing phase, it was determined that certain long lead construction material should be purchased early to potentially deter project delays. Council authorized the expenditure of funds for construction services, administration, and long lead items for the project (GMP #1) on 2/7/22.
With this action council will have approved the expenditure of all budgeted funds for this project.
On July 7, 2021, after a formal solicitation process, CORE Construction entered into a contract to construct the Police Operations Building Phase II. The Construction Manager at Risk (CMAR) method includes a commitment by the Construction Manager (CM) to deliver the project within a Guaranteed Maximum Price (GMP) which is based on the construction documents and specifications at the time of the GMP, plus any reasonably inferred items or tasks. As part of the CMAR team, Architekton, through a formal procurement, was selected to provide architectural design and construction administration. During the initial project scoping and programing phase, it was determined that certain long lead construction material should be purchased early to potentially deter project delays. Council authorized the expenditure of funds for construction services, administration, and long lead items for the project (GMP #1) on 2/7/22.
With this action council will have approved the expenditure of all budgeted funds for this project.