| ITEM #: 3. DATE: 02/03/2025 AI #:2405 |
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CITY COUNCIL ACTION REPORT
| SUBJECT: | FY2025 STRATEGIC PLAN - FIELD STAFF FACILITIES |
| STAFF PRESENTER(S): | Sumeet Mohan, P.E., Director, and Tony Mena, Deputy Director, Public Works Department |
Summary
Council will receive an update on the Public Works Department’s (Public Works) Fiscal Year (FY) 2025 Strategic Plan action item within the Infrastructure focus area. The Field Staff Facilities action item is intended to plan and implement relocation of staff from the Calle del Pueblo (CDP) complex. (Sumeet Mohan, Public Works Director)
FISCAL IMPACT
Public Works is allocating $50,000 per year from the current budget to address any needed or required CDP asset management projects until a long-term facilities solution is in place.
BACKGROUND AND PREVIOUS ACTIONS
On November 13, 2023 (AI-1649), Council adopted Resolution No. 2023-2363 ADOPTING THE CITY OF GOODYEAR FY2025-2027 STRATEGIC PLAN. In the adopted Strategic Plan under the Infrastructure Focus Area, Public Works has a Field Staff Facilities action Item to plan and implement relocation of staff from the CDP complex, which is to be completed in FY2025.
The Field Staff Facilities action item is included in the updated FY2025-2028 Strategic Plan, which Council adopted at its November 18, 2024, meeting through resolution No. 2024-2434 ADOPTING THE CITY OF GOODYEAR FY2025-2028 STRATEGIC PLAN.
The Field Staff Facilities action item is included in the updated FY2025-2028 Strategic Plan, which Council adopted at its November 18, 2024, meeting through resolution No. 2024-2434 ADOPTING THE CITY OF GOODYEAR FY2025-2028 STRATEGIC PLAN.
STAFF ANALYSIS
The CDP facility was built in 1948 and has become increasingly inadequate for modern operational needs. The facility lacks ADA compliance, has restrooms accessible from the outside only, and depends on a parking lot leased annually from a private owner, which creates uncertainty for continuity of operations. CDP is used by both Parks and Recreation and Engineering departments for staffing, storage, and equipment parking needs.
Due to the concerns about the long-term future of CDP for city staff and operations, facilities asset management projects at CDP were deferred for a number of years. The deferments of CDP facility improvements resulted in Council, City management, and employee concerns about the condition of the facility. In response, Public Works worked with Parks and Recreation and Engineering staff to make tenant improvements such as upgrades to the HVAC system, plumbing, flooring, electrical, IT, and staff meeting and break room areas. Since FY2023, $110,000 in facility investments have been made at CDP.
Although these improvements have addressed immediate facility needs, these measures do not address some of the fundamental concerns with the CDP facility. Recognizing this, Council and City management identified the CDP facility within the City’s Strategic Plan to identify and implement a solution for City operations at CDP.
Public Works staff initially considered installation of a portable trailer that could be located at the current Public Works/Water Services campus in order to relocate staff from the CDP facility. However, there were concerns from staff housed at the CDP about a portable trailer not being a permanent facility solution for them. Further, there were concerns that funding used for a portable trailer would be better allocated towards a permanent facility solution.
Public Works staff made a determination that a more comprehensive approach might be necessary to accommodate a long-term facility solution for the future field staffing needs of other City departments, as well as current CDP staff. This more comprehensive, yet longer-term approach would more effectively address the FY2025 Strategic Plan action item. This effort was initiated by Public Works in August 2024, and aimed to evaluate the long-term space needs for the City’s operational field teams by working with the Parks and Recreation, Public Works, Water Services, Engineering, and Development Services departments. Staff looked at short-term and long-term needs such as workflows, departmental inter-connectivities, and workspace allocation for teams, vehicles, and equipment. Out of these preliminary efforts, Public Works staff has identified the potential for a single comprehensive facilities solution, or a Municipal Operations Complex, to address the long-term needs of the City’s operational departments.
The City’s updated FY2025-2028 Strategic Plan includes an FY2026 action item in the Infrastructure focus area for Public Works Department to “Present recommendations to the Council on the proposed expansion of the Municipal Operations Complex (Project 60119).” To address this Strategic Plan project, Public Works staff will further explore and evaluate a Municipal Operations Complex and provide information and recommendations for Council’s consideration.
In regards to the FY2025 Strategic Plan project to plan and implement relocation of CDP staff, until a long-term solution is in place, Public Works will budget and implement tenant improvement projects as needed in the short-term to ensure the CDP facility is adequate for City staff and operations.
Due to the concerns about the long-term future of CDP for city staff and operations, facilities asset management projects at CDP were deferred for a number of years. The deferments of CDP facility improvements resulted in Council, City management, and employee concerns about the condition of the facility. In response, Public Works worked with Parks and Recreation and Engineering staff to make tenant improvements such as upgrades to the HVAC system, plumbing, flooring, electrical, IT, and staff meeting and break room areas. Since FY2023, $110,000 in facility investments have been made at CDP.
Although these improvements have addressed immediate facility needs, these measures do not address some of the fundamental concerns with the CDP facility. Recognizing this, Council and City management identified the CDP facility within the City’s Strategic Plan to identify and implement a solution for City operations at CDP.
Public Works staff initially considered installation of a portable trailer that could be located at the current Public Works/Water Services campus in order to relocate staff from the CDP facility. However, there were concerns from staff housed at the CDP about a portable trailer not being a permanent facility solution for them. Further, there were concerns that funding used for a portable trailer would be better allocated towards a permanent facility solution.
Public Works staff made a determination that a more comprehensive approach might be necessary to accommodate a long-term facility solution for the future field staffing needs of other City departments, as well as current CDP staff. This more comprehensive, yet longer-term approach would more effectively address the FY2025 Strategic Plan action item. This effort was initiated by Public Works in August 2024, and aimed to evaluate the long-term space needs for the City’s operational field teams by working with the Parks and Recreation, Public Works, Water Services, Engineering, and Development Services departments. Staff looked at short-term and long-term needs such as workflows, departmental inter-connectivities, and workspace allocation for teams, vehicles, and equipment. Out of these preliminary efforts, Public Works staff has identified the potential for a single comprehensive facilities solution, or a Municipal Operations Complex, to address the long-term needs of the City’s operational departments.
The City’s updated FY2025-2028 Strategic Plan includes an FY2026 action item in the Infrastructure focus area for Public Works Department to “Present recommendations to the Council on the proposed expansion of the Municipal Operations Complex (Project 60119).” To address this Strategic Plan project, Public Works staff will further explore and evaluate a Municipal Operations Complex and provide information and recommendations for Council’s consideration.
In regards to the FY2025 Strategic Plan project to plan and implement relocation of CDP staff, until a long-term solution is in place, Public Works will budget and implement tenant improvement projects as needed in the short-term to ensure the CDP facility is adequate for City staff and operations.