| AGENDA ITEM #: 3. DATE: 05/10/2021 AI #:216 |
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CITY COUNCIL ACTION REPORT
| SUBJECT: | DESIGN SERVICES AWARD FOR PROJECT 35003 – POLICE BUILDING PHASE II |
| STAFF PRESENTER(S): | Santiago Rodriguez, Chief of Police |
SUMMARY:
This action authorizes the expenditure of funds up to $1,204,880 for Design Services for the Police Building Phase II. If awarded, these funds will allow the city to enter into a contract with Architekton in the amount of $1,048,670.12 to provide design services including the administration of design team contracts, coordination of the design team’s work, project budget, and development and maintenance of the overall project schedule for phase II of the Police Operations Building. Additional authorization will allow for any adjustments that may be required through this process.
Recommendation:
Approve expenditure of funds up to $1,204,880 for design services and administration for the Police Building Phase II. (Santiago Rodriguez, Chief of Police)
FISCAL IMPACT:
The FY2021 Capital Improvement Program budget includes $1,262,500 for design services for the Police Operations Building, Phase II project. Purchase orders for expenditures not requiring council authorization for design and programming services, totaling $57,620, have already been encumbered. With this authorization, the entire FY2021 design budget of $1,262,500 will have been authorized for use.
BACKGROUND AND PREVIOUS ACTIONS:
Per City of Goodyear Resolution 08-1255, all expenditures of budgeted funds in excess of $500,000 must obtain Council approval. The city has developed and approved a Capital Improvement Program for FY2021 through FY2025. The Police Operations Building, Phase II is planned for design and construction per this plan.
The city’s Land Use Assumptions, Infrastructure Improvements Plan, and Development Fees Study (dated 5/12/14) identified the need for additional Police facility capacity by 2023. A police operations center was adopted as a Facilities and Technology project in the FY 2015-2024 Capital Improvement Program. In the FY 2016 – 2025 Capital Improvement Program, the complete build out of the operations center was split into two projects, with the Phase II expansion identified for completion in FY2024. Phase one of the Police Operations Center was completed in December 2016, and the building opened for use on January 1st, 2017.
An initial Program and Concept Study for Phase II was completed on 3/27/2019, identifying the general space programming needed to accommodate existing –police department staff. The design phase of the project was stalled due to the COVID pandemic and resumed in December 2020. As part of the design phase, space programming was revisited due to changing administrative needs and rapid growth of department staff, and this program update will be completed on April 23, 2021.
The city’s Land Use Assumptions, Infrastructure Improvements Plan, and Development Fees Study (dated 5/12/14) identified the need for additional Police facility capacity by 2023. A police operations center was adopted as a Facilities and Technology project in the FY 2015-2024 Capital Improvement Program. In the FY 2016 – 2025 Capital Improvement Program, the complete build out of the operations center was split into two projects, with the Phase II expansion identified for completion in FY2024. Phase one of the Police Operations Center was completed in December 2016, and the building opened for use on January 1st, 2017.
An initial Program and Concept Study for Phase II was completed on 3/27/2019, identifying the general space programming needed to accommodate existing –police department staff. The design phase of the project was stalled due to the COVID pandemic and resumed in December 2020. As part of the design phase, space programming was revisited due to changing administrative needs and rapid growth of department staff, and this program update will be completed on April 23, 2021.
STAFF ANALYSIS
The City formally solicited a Request for Qualifications (RFQ) for design services in November 2020 and all offers received were scored by a five (5) member evaluation team. After proposal review, the evaluation team recommended awarding the contract to Architekton on January 13, 2021.
Once a contract is finalized, Architekton will provide architecture, graphic design, interior design, and design team management services based on an existing site assessment and programming, including associated infrastructure, utilities, roadway, and hardscape and landscaping specific to the site.
Staff will return with a guaranteed maximum price (GMP) in the spring of 2022 to ask City Council for an Expenditure Approval to construct the Police Building Phase II project. The existing site will remain in use throughout design and construction of additional square footage, including a second floor above a portion of the existing building footprint. The project will relocate staff from Police Administration, the Professional Standards Division, Training Division, Criminal Investigations, and the Office of the Chief, as well as plan for future growth and allow for police administrative functions to be housed under one roof.
Once a contract is finalized, Architekton will provide architecture, graphic design, interior design, and design team management services based on an existing site assessment and programming, including associated infrastructure, utilities, roadway, and hardscape and landscaping specific to the site.
Staff will return with a guaranteed maximum price (GMP) in the spring of 2022 to ask City Council for an Expenditure Approval to construct the Police Building Phase II project. The existing site will remain in use throughout design and construction of additional square footage, including a second floor above a portion of the existing building footprint. The project will relocate staff from Police Administration, the Professional Standards Division, Training Division, Criminal Investigations, and the Office of the Chief, as well as plan for future growth and allow for police administrative functions to be housed under one roof.