| AGENDA ITEM #: 5. DATE: 05/24/2021 AI #:112 |
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CITY COUNCIL ACTION REPORT
| SUBJECT: | AUTHORIZATION OF EXPENDITURES IN EXCESS OF $500,000 FOR FY2022 |
| STAFF PRESENTER(S): | Doug Sandstrom, Finance Director |
SUMMARY
Authorize expenditures in excess of $500,000 for routine annual expenses for items such as utilities, fuel, insurance, landscape maintenance, trash collection, telecommunication & data, debt service, custodial services, vehicles and revenue collection based payments made under development agreements for FY2022.
Recommendation
Authorize the FY2022 listed expenditures in excess of $500,000. (Doug Sandstrom, Finance Director)
FISCAL IMPACT
The FY2022 adopted budget includes appropriations for the listed expenses in various funds and departments.
BACKGROUND AND PREVIOUS ACTIONS
Per resolution 08-1255 all expenditures of budgeted funds in excess of $500,000 must obtain council approval.
The FY2022 adopted budget will include appropriations for new and replacement vehicles, ongoing operating expenses used by the city departments in conducting daily business, and paying for developer agreement reimbursements. These expenses identified are paid routinely throughout the year. The estimated amounts are based on prior year usage, known rate increases, new vehicle supplemental requests, and fleet vehicle replacement plan.
The FY2022 adopted budget will include appropriations for new and replacement vehicles, ongoing operating expenses used by the city departments in conducting daily business, and paying for developer agreement reimbursements. These expenses identified are paid routinely throughout the year. The estimated amounts are based on prior year usage, known rate increases, new vehicle supplemental requests, and fleet vehicle replacement plan.
STAFF ANALYSIS
The following table of expenses have been identified that will exceed $500,000 in various funds and departments:
All vehicles that could potentially be replaced with electric vehicles have been excluded from this authorization pending council discussion on the topic.
All vehicles that could potentially be replaced with electric vehicles have been excluded from this authorization pending council discussion on the topic.
| Service/Product/Other Obligations | Payees/Vendors | Estimated Amount |
| Annual Water Order & Subcontract Charge | Central Arizona Project (CAP) | $4,174,300 |
| Chemicals for Water & Wastewater treatment | Amaya Solutions Chemical Feeding Technologies, Inc. Goble Sampson and Associates Hennessy Mechanical Sales, LLC. Hill Brothers Chemical Company Polydyne, Inc. Praxair Distribution, Inc. Thatcher Company of Arizona Univar Solutions |
$1,287,000 |
| Custodial Services | UBM Enterprise, Inc. | $755,100 |
| Debt Service | US Bank Zions Bank WIFA BNY Mellon Banker’s Trust Bank of America |
$36,463,800 |
| Electricity & Street Lighting | Arizona Public Service (APS) | $5,238,300 |
| Engineering & Development Services Contract Services | Willdan Engineering, Inc. Shums Coda Associates Bureau Vertias North America, Inc. Brown and Associates Stantec SafeBuilt |
$1,500,000 |
| Fire CAD Agreement | City of Phoenix | $655,000 |
| Gasoline & Diesel | Voyager Fleet Systems, Inc. Senergy Holdings |
$891,100 |
| General Liability & Worker’s Comp | Arizona Mutual Risk Retention Pool (AMRRP) | $2,895,900 |
| Hardware, Software Licensing, Maintenance & Support | CDW Government | $1,000,000 |
| Infrastructure Reimbursement Obligations | Newland Real Estate Group, LLC Westcor/Macerich/Goodyear, LLC |
$8,098,100 |
| Landscape Maintenance | Mariposa Landscape, LLC |
$3,000,000 |
| Library Agreement | Maricopa County Library District (MCLD) | $972,400 |
| Residential Trash Collection /Solid Waste Services | Waste Connection of Arizona (RAD) | $4,478,700 |
| Surface Water Treatment Plant Operations & SCADA Support | CH2M Hill Engineers (Jacobs) | $2,539,800 |
| Telecom & Data | CELLCO Partnership DBA Verizon Wireless Services, LLC AT&T |
$1,255,600 |
| Vehicles (Fleet) New & Replacement | Courtesy Chevrolet Midway Chevrolet San Tan Ford |
$3,993,200 |
| Water including irrigation & purchased water | Liberty Utilities Arizona Water Company NNP Non-Potable Distribution Center EPCOR Water Adaman Mutual Water Company City of Goodyear |
$2,795,500 |
| Water Meters (New & Replacement) excluding CIP | Core & Main |
$1,575,000 |