| AGENDA ITEM #: 8. DATE: 04/12/2021 |
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CITY COUNCIL ACTION REPORT
| SUBJECT: | APPROVE SIX-MONTH EXTENSION TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF ARIZONA AND CITY OF GOODYEAR |
| STAFF PRESENTER(S): | Barbara Chappell, Deputy Public Works Director |
SUMMARY:
The Intergovernmental Agreement (IGA) extension permits the city and the State of Arizona to negotiate a new 30-year agreement that will cover operation and maintenance costs of sewer pretreatment services for Perryville Prison.
Recommendation:
Authorize the City Manager or designee to execute all documents necessary for two (2) six-month extensions to the IGA for wastewater pretreatment service between the State of Arizona and the city of Goodyear to allow for up to one year to negotiate a new long-term agreement. (Barbara Chappell, Deputy Public Works Director)
FISCAL IMPACT:
Perryville Prison will continue to remit monthly wastewater treatment payments to the city based on its metered flow and standard user rates. The new IGA will address future wastewater pretreatment charges, and operations and maintenance responsibilities associated with pretreatment systems.
BACKGROUND AND PREVIOUS ACTIONS:
On April 16, 1990, the city entered into an IGA with the State of Arizona for wastewater treatment service for Perryville Prison. The original term of the IGA was set to expire on May 2, 2020.
The city and the State of Arizona began meeting in August 2019 to review, discuss, and update the terms of the IGA. Specific terms require additional negotiation as they relate to wastewater pretreatment charges, and operations and maintenance responsibilities associated with pretreatment systems. Staff from the city and State continue to meet regularly to develop a new and updated IGA.
On April 13, 2020, Council approved an amendment to this contract which provided two (2) six month extensions to allow time for city and Perryville staff to discuss the terms of an ongoing relationship. We experienced a slight delay with the pandemic, then the State began to research historic discharge data which prohibited us from entering negotiations during that time. The current amendment will expire May 2, 2021.
The city and the State of Arizona began meeting in August 2019 to review, discuss, and update the terms of the IGA. Specific terms require additional negotiation as they relate to wastewater pretreatment charges, and operations and maintenance responsibilities associated with pretreatment systems. Staff from the city and State continue to meet regularly to develop a new and updated IGA.
On April 13, 2020, Council approved an amendment to this contract which provided two (2) six month extensions to allow time for city and Perryville staff to discuss the terms of an ongoing relationship. We experienced a slight delay with the pandemic, then the State began to research historic discharge data which prohibited us from entering negotiations during that time. The current amendment will expire May 2, 2021.
STAFF ANALYSIS
The city and the State of Arizona have been meeting over the past year and have determined a path forward that will address wastewater pretreatment charges, and operations and maintenance responsibilities associated with pretreatment systems.
Staff have begun working with the city’s legal team to draft the new IGA and feel an additional two (2) six-month extensions will allow time to finalize the Agreement.
Staff have begun working with the city’s legal team to draft the new IGA and feel an additional two (2) six-month extensions will allow time to finalize the Agreement.