Council will take action on the recommended revisions of the procurement code to address inconsistencies, improve clarity, and align the code with recognized best practices in public procurement.  The city's procurement code is outlined in Articles 3-4, 3-5, and 3-6 of the Goodyear City Code, which govern purchasing procedures, contract management, and related financial policies.  These revisions aim to enhance transparency, efficiency, and compliance with applicable regulations.

 

The procurement code is comprised of Articles 3-4, 3-5, and 3-6 of the Goodyear city code. It provides oversight, transparency, accountability, and stewardship in the use of city resources and governs the purchase of any goods or services within the City.  It establishes the requirements of public procurement, including authority to enter into, approve, execute, or administer contracts and thresholds of procurement authority for city staff. The code was last updated on September 22, 2008, which included a resolution establishing the threshold for the City Manager to approve unbudgeted items less than $75,000 and the requirement for City Council approval for budgeted expenditures exceeding $500,000.  On April 7, 2025, the City Council received a presentation on the recommended updates as part of a work session. The proposed Ordinance, including the updated procurement code, is provided as Attachment A. A redline version showing the proposed changes is included as Attachment B.

Since 2008, several Phoenix-Metro cities have increased the threshold for formal procurement. In benchmarking with these cities, Finance staff, along with the procurement manager, recommend several corrections, clarifications and revisions to the city procurement code, including, but not limited to:

• Increasing the formal procurement threshold from $50,000 to $100,000, streamlining the competitive procurement process;
• Establishing a maximum threshold at $5,000,000 for job orders issued under Job-Order-Contracts;
• Adding the authorization of expenditures in line with the budget adoption; and
• Aligning the disposition of surplus property with other portions of the City Code.