| ITEM #: 5. DATE: 08/25/2025 AI #:2691 |
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CITY COUNCIL ACTION REPORT
| SUBJECT: | STATE 9-1-1 SERVICES ADMINISTRATION GRANT |
| STAFF PRESENTER(S): | Brian Issitt, Chief of Police |
SUMMARY
The Arizona Department of Administration (ADOA) has established a new reimbursement program for cities to offset the costs of 911 services. The Police Department is seeking funding for the AT&T contract for equipment, service, and Next Generation 911 data networking.
STRATEGIC PLAN ALIGNMENT
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RECOMMENDATION
Approve the Arizona Department of Administration (ADOA) grant for 9-1-1 and associated budget amendments. (Brian Issitt, Chief of Police)
FISCAL IMPACT
Ongoing State 9-1-1 funding costs of $213,501 to fund AT&T services and other administrative costs. The Arizona Department of Administration (ADOA) will be reimbursing agencies through a grant process all costs from ADOA, resulting in a zero net impact to the city. This grant was not included in the FY2026 budget and requires a budget amendment in the amount of $213,500. This increase in expenditures is offset by the unforeseen revenue available with this grant.
BACKGROUND AND PREVIOUS ACTIONS
The Maricopa Association of Governments (MAG) initiated a 911 Study Committee chose to migrate the valley telecommunications centers from MR911 to the State Emergency Services Internet Protocol network (ESINet) through a contract with AT&T, approving this move on January 31, 2024.
On March 4, 2024, Council approved the migration to the State 9-1-1 system and approved grant funding from the Arizona Department of Administration (ADOA). The grant reimburses the city for funding that it is required to pay AT&T directly. Reimbursements are submitted through the ADOA grant process. The grant will be managed through the ADOA grant portal (eCivis) with monthly reporting requirements and reimbursement requests. The grant process will be renewed annually.
The ADOA grant is awarded annually to support the 9-1-1 services.
On March 4, 2024, Council approved the migration to the State 9-1-1 system and approved grant funding from the Arizona Department of Administration (ADOA). The grant reimburses the city for funding that it is required to pay AT&T directly. Reimbursements are submitted through the ADOA grant process. The grant will be managed through the ADOA grant portal (eCivis) with monthly reporting requirements and reimbursement requests. The grant process will be renewed annually.
The ADOA grant is awarded annually to support the 9-1-1 services.
STAFF ANALYSIS
The AT&T contract complies with all federal standards and provides the needed technologies to provide continuous emergency services, enhanced technology, and greater redundancy.
The (ADOA) administers the Emergency Telecommunications Services Revolving Fund for 9-1-1 with the MAG committee process being utilized to make recommendations through the Regional Council to ADOA for equipment and funding decisions. ADOA is implementing a grant reimbursement model for funding the new State 911 services. The grant will be managed through the ADOA grant portal (eCivis) with monthly reporting requirements and reimbursement requests. The ADOA Grant for 9-1-1 is included as Attachment A.
On August 13, 2025, the Mayor conditionally authorized submission of the ADOA 9-1-1 grant to meet the August 14, 2025 deadline. Without approval the city of Goodyear would not be eligible for grant funding. The terms of this agreement are from July 1, 2025 - June 30, 2026.
The (ADOA) administers the Emergency Telecommunications Services Revolving Fund for 9-1-1 with the MAG committee process being utilized to make recommendations through the Regional Council to ADOA for equipment and funding decisions. ADOA is implementing a grant reimbursement model for funding the new State 911 services. The grant will be managed through the ADOA grant portal (eCivis) with monthly reporting requirements and reimbursement requests. The ADOA Grant for 9-1-1 is included as Attachment A.
On August 13, 2025, the Mayor conditionally authorized submission of the ADOA 9-1-1 grant to meet the August 14, 2025 deadline. Without approval the city of Goodyear would not be eligible for grant funding. The terms of this agreement are from July 1, 2025 - June 30, 2026.