| ITEM #: 3. DATE: 10/05/2026 AI #:3501 |
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CITY COUNCIL ACTION REPORT
| SUBJECT: | APPROVAL OF BUDGET AMENDMENTS AND RELATED EXPENDITURE AUTHORITY |
| STAFF PRESENTER(S): | Ryan Bittle, Deputy Finance Director |
SUMMARY
Budget amendment and expenditure authority requests are presented to Council on an as-needed basis throughout the year to remain in compliance with both city policy and state statute. These requests provide transparency behind adjustments needed to deliver the programs and initiatives included as part of the city's adopted budget. All requests have been previously reviewed by city leadership, ensuring the availability of financial resources and alignment with the goals and objectives of the city's financial policy.
STRATEGIC PLAN ALIGNMENT
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RECOMMENDATION
Approval of budget amendments and related expenditure authority (administrative award) for expenditures exceeding $500,000. (Ryan Bittle, Deputy Finance Director)
FISCAL IMPACT
Details surrounding the requests are outlined in the staff analysis section below as well as summarized in Attachment A. The citywide budget total remains unchanged within the Adopted State Expenditure Limitation.
BACKGROUND AND PREVIOUS ACTIONS
Budget amendments requiring Council approval are presented as necessary throughout the fiscal year. The Fiscal Year (FY) 2027 expenditure limitation budget and FY2027 Expenditures for Administrative Award (Expenditure Authority) were both adopted on June 8, 2026.
STAFF ANALYSIS
Budget amendments are permitted by Arizona Revised Statute 42-17106(B), which provides authorization for cities and towns to exceed expenditures in a budget item after final adoption of a city/town budget by moving appropriations between budget items. All budget amendments are completed within city policy established by Resolution 2022-2256.
The Budget Amendment Report (Attachment A) includes the following items for reference:
1. To align with the city's practice of centralizing management and administration of software costs, we are requesting the reallocation of the annual software maintenance budget from Legal Services & Municipal Court to Information Technology. This request does not require additional funding; it only reallocates funds that have already been budgeted between departments.
The Budget Amendment Report (Attachment A) includes the following items for reference:
1. To align with the city's practice of centralizing management and administration of software costs, we are requesting the reallocation of the annual software maintenance budget from Legal Services & Municipal Court to Information Technology. This request does not require additional funding; it only reallocates funds that have already been budgeted between departments.