| ITEM #: 7. DATE: 04/18/2022 AI #:859 |
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CITY COUNCIL ACTION REPORT
| SUBJECT: | APPROVE EXPENDITURE OF $1,127,500 FOR SPACE SOLUTIONS FOR PUBLIC WORKS AND RELATED BUDGET TRANSFER |
| STAFF PRESENTER(S): | Javier Setovich, PE, Public Works Director; Allan Smolko, PE, Senior Project Manager |
SUMMARY
Request City Council to approve the expenditure of $1,127,500 of FY2022 water and wastewater operating funds for construction, furnishings, and equipment for the tenant improvements for development of existing vacant shell space and reconfiguration of existing spaces to create offices and a training/multipurpose room at Public Works Administration, and related budget transfer.
Recommendation
Approve expenditure of funds not to exceed $1,127,500 for construction and equipment for Public Works Space Solutions (Project 60002), and related budget transfer. (Javier Setovich, PE, Public Works Director; Allan Smolko, PE, Senior Project Manager)
FISCAL IMPACT
The Public Works Space Solutions Project (60002) was approved by Council in the FY2022 budget for $720,000 utilizing water and wastewater operating funds. Out of the $720,000 budget, $57,482.11 has been expended for design and the purchase of long-lead time items.
Additional funding in the amount of $407,500 is being requested for construction and FFE, for a total project budget of $1,127,500. The additional costs requested are a result of increased cost of materials and labor industry-wide, as well as purchasing new furniture rather than recycling surplus furniture as originally planned. This would have limited the lifespan of the furniture and created an inconsistent citywide approach to providing a modern working facility for all employees. Additionally, the project is including IT/AV equipment to accommodate the new ways of working (virtual training, Teams, etc.). Funds are being transferred from water and wastewater fund balance.
Additional funding in the amount of $407,500 is being requested for construction and FFE, for a total project budget of $1,127,500. The additional costs requested are a result of increased cost of materials and labor industry-wide, as well as purchasing new furniture rather than recycling surplus furniture as originally planned. This would have limited the lifespan of the furniture and created an inconsistent citywide approach to providing a modern working facility for all employees. Additionally, the project is including IT/AV equipment to accommodate the new ways of working (virtual training, Teams, etc.). Funds are being transferred from water and wastewater fund balance.
BACKGROUND AND PREVIOUS ACTIONS
Per City of Goodyear Resolution 08-1255, all expenditures of budgeted funds in excess of $500,000 must obtain council approval. This project was approved as a FY2022 CIP project.
STAFF ANALYSIS
The Public Works Department and Engineering have been working through the design and pre-construction services for this tenant improvement project. This project will modify the existing Public Works administrative facility to build out vacant shell space on the second floor, reconfigure existing storage area and employee work areas and create a training/multipurpose room on the first floor. IT and AV upgrades are included in this project along with new employee and training room furniture. This project is being done to accommodate current needs for housing staff and will provide up to a ten year solution for future staff growth through the use of technology that could support remote work and office sharing strategies.
Solid Waste and other staff will remain at the Public Works Annex building. Housing these groups will be part of a comprehensive space study of the 157th Avenue campus.
Construction is scheduled to begin in April 2022 and is expected to take 4 months to complete. Staff will provide regular updates throughout this process.
Solid Waste and other staff will remain at the Public Works Annex building. Housing these groups will be part of a comprehensive space study of the 157th Avenue campus.
Construction is scheduled to begin in April 2022 and is expected to take 4 months to complete. Staff will provide regular updates throughout this process.