MOTION BY Board Member Craig Jennings, SECONDED BY Board Member Robert Jones

AYE:

Board Member Ginny Boyle, Board Member Alex Deshuk, Board Member Robert Jones, Board Member Hilary Weinberg, Board Member Ed Hopler, Board Member Craig Jennings

Other:

Board Member Kevin Kane (Absent)

Passed - Unanimously

Chairman, Hilary Weinberg and Human Resources Director, Lyman Locket reviewed the Open Meeting Laws with the committee; including information on not allowing group email conversations and the requirement to Notice the Public when committee members may be at the same engagement or activity creating a quorum. Chairman Weinberg has requested that all questions, suggestions, etc be emailed directly to her with a cc to Kristin Zipprich. Any emailed questions will receive responses to the entire committee where necessary.

Chairman Weinberg presented each of the materials available to the committee for their independent review and analysis, as well as provided the option to ask questions about any of the materials provided to gain a better understanding of the purpose/intent of what was provided. Evaluation materials listed are as follows:

1. Self-Evaluation - Judge Galindo (aka Presiding Judge Self Evaluation 2022)
2. Survey Results - Defendant's (07/22-09/22) (aka Report for Defendant's Survey 2022)
3. Survey Results - Attorney's (07/22-09/22) (aka Report for Attorney's Survey 2022)
4. Survey Results - Court Staff (07-2022) (aka Report for JAC - Court Staff Survey)
5. Case Activity Stats - Fiscal and Calendar Year (aka Goodyear Municipal Court Monthly Statistical Report)
6. Court Operational Review - Response (aka Recommendations and Court Response)
7. Triennial Financial Review Action Plan (07-2022) (aka External Triennial Financial Review - Goodyear Municipal Court - Action Plan)
8. City of Goodyear Turnover Report (FY2022) (aka City of Goodyear - Turnover Dashboard FY 22)
9. Exit Interviews (2021-2022) (aka Report for Employee Exit Questionnaire)
10. Check-Ins Status (aka Citywide and Courts Check-In Status)
11. Courts - Threads Feedback Stats (2021-2022) (aka City of Goodyear document generated on 09-19-2022)
12. Job Description - Presiding Municipal Judge (2018) (aka Job Title: Presiding Municipal Court Judge)
13. Court Staff Census Data (09-2022)
14. Org Chart (06-2022) (aka Goodyear Municipal Court)
15. Retention Interviews - Courts (03-2022)
16. Municipal Courts - 2022 EE Survey Results (aka Municipal Courts Comparison of Responses by Year)
17. Example Check-In (aka CY2021-Q2 Check-In (TRAINING))

Additionally, there are 15 courtroom videos and 1 audio recording.

The committee discussed the low participation rates in the Defendants and Attorneys surveys. Committee members suggested including a very clear statement in/on the surveys stating the surveys are confidential in order to encourage more participation.

While the Presiding Judge was not able to attend the meeting, she submitted several questions regarding why specific evaluation materials were provided to the committee and requesting other individuals outside of the committee the opportunity to share information relating to the Judge's performance and employee engagement and satisfaction information. Committee member Craig Jennings suggested allowing a time during these meetings for public comment where outside individuals may speak to their experience with the Presiding Judge. HR Director Locket stated these meetings are public meetings and there is a section on each meeting agenda for Public Comments. The Public Comment section of the agenda will also be included on the Judge's Reappointment Interview meeting agenda on October 28th.  

Due to the amount of evaluation materials, Chairman Weinberg suggested adding another meeting date to the calendar to ensure that there is ample time to review and discuss. An additional tentative meeting date and time has been added, Tuesday, October 18, 2022 from 1:30-3:00 p.m. The committee will decide at the Wednesday, October 12th meeting, if the October 18th meeting is still needed.