Chair Campbell called the meeting to order at 1:00 p.m.

MOTION BY Boardmember Trey Terry, SECONDED BY Boardmember Benita Beckles to APPROVE the draft minutes from the City Council Subcommittee: Boards, Commissions and Committee Appointment Meeting on September 30, 2025. The motion carried as follows:

AYE:

Chair Wally Campbell, Boardmember Benita Beckles, Boardmember Trey Terry

Passed - Unanimously

Jasmine Pernicano, City Clerk, provided a brief overview of the process and explained that Maria Sambito submitted her resignation effective December 3, 2025, and that this appointment would fill the remainder of her term on the Planning & Zoning Commission.

The Subcommittee reviewed the applications for Justin McLendon and Monica Lee, both of whom had been previously interviewed by the Subcommittee. The Subcommittee discussed the timing of their interviews, noting that some members were not serving on the Council at the time Monica Lee was interviewed. The Subcommittee also expressed interest in reviewing the Planning & Zoning Commission bylaws to consider the addition of alternate members.

Christian Williams, Planning Manager, reviewed the geographic representation of the Commission members.

MOTION BY Boardmember Trey Terry, SECONDED BY Chair Wally Campbell to RECOMMEND the appointment of Justin McLendon to the Planning & Zoning Commission to fill the unexpired term of Maria Sambito and, should an alternate position be created, to RECOMMEND Monica Lee as an alternate member. The motion carried as follows:

AYE:

Chair Wally Campbell, Boardmember Trey Terry

NAY:

Boardmember Benita Beckles

Passed

Jasmine Pernicano, City Clerk, provided a brief overview of the process, noting that three members have termed out and that there are three vacancies for voting members on the Arts & Culture Commission. 

The Subcommittee expressed support to move alternate member Kimberly Hill into a voting member position, as well as to consider Robert Coberly, who had been previously interviewed by the Subcommittee and possesses relevant background experience.

The Subcommittee then reviewed the application and conducted an interview with Steve Adler. Layne Ruiz, Arts & Culture Coordinator, provided the applicant with an overview of the Commission’s purpose and the responsibilities of its members.

MOTION BY Chair Wally Campbell, SECONDED BY Boardmember Benita Beckles to RECOMMEND the appointment of Kimberly Hill, Robert Coberly and Steve Adler as voting members to the Arts & Culture Commission. The motion carried as follows:

AYE:

Chair Wally Campbell, Boardmember Benita Beckles, Boardmember Trey Terry

Passed - Unanimously

Jasmine Pernicano, City Clerk, provided an overview and requested feedback on the process, terms, and makeup of various Boards, Commissions, and Committees.

The Subcommittee discussed the importance of community engagement while balancing the ability of members to get active in their role. The Subcommittee considered increasing the Parks and Recreation Committee to nine voting members, aligning its membership structure with the Arts & Culture Commission; reducing the Planning & Zoning Commission term limit to two years and adding one alternate member; and potentially aligning the term lengths of the Industrial Development Authority Board and the Public Improvement Corporation.

Ms. Pernicano concluded by noting that feedback will be reviewed with department liaisons, and additional information will be provided regarding an annual recruitment process, staggering terms, and term end dates.